Difference between revisions of "Vote to Upgrade Cleaning Service"

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(Vote to upgrade our cleaning service, to accommodate a growth in membership and our expansion into the rest of the building.)
 
(History)
 
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== History ==
 
== History ==
* 2016-06-21 - Proposed
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* 2016-07-05 - language locked
* 2016-0?-?? - (vote results)
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* 2016-07-12 - failed to meet quorum
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* 2016-07-19 - vote passes, 48 in favor, 3 opposed, 7 abstaining. Quorum was 41, 58 full members were present
  
 
== Background ==
 
== Background ==
  
Two years ago we voted to get a cleaning service to the space but we have grown from 300+ to 400+ members and we have signed the lease to double the size of the space, which includes 2 more bathrooms.  We currently have service every other week, however given the increase in membership and space, we propose increasing the frequency of cleaning to weekly to manage our membership growth as well as cover the new space we are moving into.
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Two years ago we voted to get a cleaning service for the space when we were approximately 300 members in size.  We have been satisfied overall, with our current service. They have kept our space as clean as can be expected given that we contracted for a cleaning frequency of every other week.  We have grown from 300+ to 400+ members and we have signed the lease to double the size of the space, which includes 2 more bathrooms.  To support the doubling of the office space which include 2 more bathrooms, we need to increase the scope of our contracted service.  To improve the conditions of our space, we need to increase the cleaning frequency to weekly.
  
Flying Broomstick is our current service and they have kept our space as clean as can be expected given our growth, but to improve the conditions of our space, we need to subscribe to a weekly service.  We have received a quote for weekly service, including the new area of the building for:
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We currently have service every other week at a rate of $100 per cleaning @ a frequency of every other week, for a yearly cost of $2,600.  We asked for and received a quote from our current vendor for expanding the existing service to cover the new area of the building and they have quoted us $180 per cleaning @ a frequency of once a week, for a yearly cost of $9,360.  Here is the actual quote: https://drive.google.com/open?id=0B9Ky-PQNfCY1a2VnTGo5WGs1cHM
  
$180/week.  Here is the actual quote: https://drive.google.com/open?id=0B9Ky-PQNfCY1a2VnTGo5WGs1cHM
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The service is for cleaning bathrooms, the kitchen, floors in the lounge and upstairs, and tabletops in the lounge and upstairs (does not include upstairs counters on the edge of the room).
 
 
The service is for cleaning bathrooms, the kitchen, floors in the lounge and upstairs, and tabletops in the lounge and upstairs (does not include upstairs counters on the edge of the room).  
 
  
 
== Janitorial Vendor ==
 
== Janitorial Vendor ==
  
The service we have chosen is Flying Broomstick. They have excellent references and their contact, is Izabela. They try to use environmentally friendly products and they are insured. It is $180 for each cleaning. We would be doing a cleaning per week, so the monthly cost is approximately $760 paid out of the Administrative budget.
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Our current service provider is Flying Broomstick. They have excellent references and their contact, is Izabela. They try to use environmentally friendly products and they are insured.  
  
 
== Language ==
 
== Language ==
  
Authorize the board to expand our existing contract with Flying Broomstick, to accommodate our expanding membership and coverage for the new spaceWe are currently invoiced separately for each cleaning, and this would not change under the expanded contract.
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Authorize the board to upgrade our cleaning service to cover the existing office areas and bathrooms plus the office space and bathrooms in the new areas of the buildingWhile we are currently invoiced separately for each cleaning, the board is authorized to contract with a cleaning service provider for weekly service, up to a maximum of $10,500 annually.  The $10,500 includes a 12% buffer above our existing quote to provide some budget headroom, if at some later time due to quality issues, the board opts to seek a different vendor.
  
  
 
[[Category:Votes]]
 
[[Category:Votes]]
 
[[Category:2016 Votes]]
 
[[Category:2016 Votes]]

Latest revision as of 20:27, 19 July 2016

Sponsors

History

  • 2016-07-05 - language locked
  • 2016-07-12 - failed to meet quorum
  • 2016-07-19 - vote passes, 48 in favor, 3 opposed, 7 abstaining. Quorum was 41, 58 full members were present

Background

Two years ago we voted to get a cleaning service for the space when we were approximately 300 members in size. We have been satisfied overall, with our current service. They have kept our space as clean as can be expected given that we contracted for a cleaning frequency of every other week. We have grown from 300+ to 400+ members and we have signed the lease to double the size of the space, which includes 2 more bathrooms. To support the doubling of the office space which include 2 more bathrooms, we need to increase the scope of our contracted service. To improve the conditions of our space, we need to increase the cleaning frequency to weekly.

We currently have service every other week at a rate of $100 per cleaning @ a frequency of every other week, for a yearly cost of $2,600. We asked for and received a quote from our current vendor for expanding the existing service to cover the new area of the building and they have quoted us $180 per cleaning @ a frequency of once a week, for a yearly cost of $9,360. Here is the actual quote: https://drive.google.com/open?id=0B9Ky-PQNfCY1a2VnTGo5WGs1cHM

The service is for cleaning bathrooms, the kitchen, floors in the lounge and upstairs, and tabletops in the lounge and upstairs (does not include upstairs counters on the edge of the room).

Janitorial Vendor

Our current service provider is Flying Broomstick. They have excellent references and their contact, is Izabela. They try to use environmentally friendly products and they are insured.

Language

Authorize the board to upgrade our cleaning service to cover the existing office areas and bathrooms plus the office space and bathrooms in the new areas of the building. While we are currently invoiced separately for each cleaning, the board is authorized to contract with a cleaning service provider for weekly service, up to a maximum of $10,500 annually. The $10,500 includes a 12% buffer above our existing quote to provide some budget headroom, if at some later time due to quality issues, the board opts to seek a different vendor.