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| {{Board Meeting Notes | | {{Board Meeting Notes |
− | | Previous MM-DD-YYYY=04-30-2013 | + | | Previous YYYY-MM-DD=2013-04-30 |
| | Current YY-MM-DD=05-07-2013 | | | Current YY-MM-DD=05-07-2013 |
− | | Next MM-DD-YYYY=05-14-2013 | + | | Next YYYY-MM-DD=2013-05-14 |
| | YYYY=2013}} | | | YYYY=2013}} |
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− | Meeting start: 7:11 | + | Meeting start: 7:08 |
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| === Attendance === | | === Attendance === |
| '''Board Members''' | | '''Board Members''' |
− | *bry | + | * Josh |
− | *hailey | + | * Hailey |
− | *adam | + | * Farkas |
− | *josh | + | * Adam |
− | *jesse | + | * Ed |
− | *ed | + | * Eric |
− | *steve (arrived at 7:17) | + | * Jesse |
− | *eric (arrived at 7:19)
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| '''Other Members''' | | '''Other Members''' |
− | *avner | + | * shawn |
− | *tucker | + | * james longfield |
− | *matt triano | + | * jim burke |
− | *tom | + | * avner |
− | *janet
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− | *tim- arrived towards the end
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− | *jay- arrived towards the end
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− | *new visitor
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| === Agenda === | | === Agenda === |
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| * Review Trello board, report progress made. | | * Review Trello board, report progress made. |
| + | * new business |
| + | * old business |
| + | * The area host meeting is happening at 9PM. All board members are welcome to attend if they wish. |
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| ==== New Business ==== | | ==== New Business ==== |
− | * Job board for external entities to list jobs on, paid, time limited? Both a resource for our members and a source of revenue. We talked about a physical board last meeting, but did someone respond and are we going to do this? | + | |
− | *Christina's maker fair- Steve Finkle says we should try to man some booths | + | * Board vote to pay to put a handicapped handrail in one of the bathrooms (safety equipment). Up to $50. |
| + | * Reimbursing Jarrod Wolf 79.99 for a Konica black cartridge for the printer. He has not yet supplied a receipt as of 5/4/2013. |
| + | * Rent not paid this month? Was this addressed? |
| + | * Reimbursing Eric Stein $81.86 for mopping supplies from Home Depot. |
| + | * Party supplies receipts? Bry bought a lot of things out of pocket. Receipts for that and Eric's purchases at HD are in the safe. |
| + | * Do we want a bunch of non-functioning stuff from ThinkGeek that Anne apparently requested when she was president? |
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| ==== Old Business ==== | | ==== Old Business ==== |
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− | * Audit status/ Status of repayments / New historical books ('''Indiana Steve''') | + | * Audit status/ Status of repayments / New historical books ('''Indiana Steve''') |
| * Get all of the tax returns from School Factory ('''Steve''') | | * Get all of the tax returns from School Factory ('''Steve''') |
− | ** Sacha said he will be talking to her. Any word on that yet?
| |
| * Electrician to fix not-up-to-code issues. How much can we spend on this? It's (in '''Eric''''s opinion) a pre-requisite to doing shop improvements including putting up walls for specific areas. '''Eric''' can negotiate with the electrician, bring quote back to the board. | | * Electrician to fix not-up-to-code issues. How much can we spend on this? It's (in '''Eric''''s opinion) a pre-requisite to doing shop improvements including putting up walls for specific areas. '''Eric''' can negotiate with the electrician, bring quote back to the board. |
| ** Board generally approves this. Eric will come back with proper quote ('''Eric'''). He's working on the TODO list at [[3519 Electrical Work]]. | | ** Board generally approves this. Eric will come back with proper quote ('''Eric'''). He's working on the TODO list at [[3519 Electrical Work]]. |
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| ==== Backburner ==== | | ==== Backburner ==== |
− | * Status of money owed by the old landlord. ('''Tim'''). Eric will request update on this. | + | * Status of money owed by the old landlord. ('''Tim'''). We are having our lawyers work on the bylaws first. |
| * move the annual meeting to december in the bylaws. | | * move the annual meeting to december in the bylaws. |
| * Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of. | | * Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of. |
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| ==== Minutes ==== | | ==== Minutes ==== |
− | *read mail | + | * read mail |
− | *still waiting on sacha to get our meetup group back | + | * steve went over financial report |
− | *bry will ask will to make signs | + | * rent problem - when we had changeover to allow hailey and bry on account, the banker shut down steve's ability to send ACH's |
− | *need to make lists for close-up procedure - Hailey will do this | + | * went over trello board |
− | **close windows | + | ** waiver - no progress |
− | **turn off lights | + | ** josh in talks for free new server |
− | **make sure doors are locked | + | ** no credit report |
− | *get the financial history data to our lawyer -steve will send it to him tonight | + | ** no complaints for complaints emai |
− | *if hailey can use her debit card she will buy the eyewash stations | + | ** amazon payments- james carlson proper credentials to allow us to use amazon payments |
− | *updating safe space agreement
| + | ** Sacha is still having trouble contacting person who has our meetup group |
− | **jesse will send to kathy for advice | + | ** Jesse has gotten Kathy Whistler to help her crafting the safe space proposal |
− | *Pitchfork donation for shifts for last year not properly sent through school factory- Steve
| + | ** pitchfork fees from last year- steve still working on it with school factory |
− | *josh is in progress on getting new private server for wiki- we have new public server already
| + | ** '''board voted''' unanimously to reimburse john and james for changing doorknobs in interior space |
− | *secretary of state paperwork- no progress
| + | ** liability insurance- eric will talk to lawyer and go over our liability insurance vs bylaws and see if we're covered |
− | *steve still working on fixing amazon payments
| + | ** pagely billing- fixed |
− | *eric still working on finding proper model for cameras | + | * '''board votes''' unanimously to buy and install one handicap bathroom rail |
− | *eric still working on sawstop registration- avner volunteered to take that over | + | * '''board votes''' unanimously to purchase several packages of paper and three toners for the minolta printer |
− | *get all members on trello? eric thinks it is good. | + | * '''board votes''' unanimously to purchase 150 learn to solder badges for $300 |
− | *steve went over financial report | + | * '''board votes''' unanimously to reimburse Eric $81.86 for mopping supplies |
− | *sacha tabled his vote | + | * eric and bry fight about how she stored cash from party and receipts, bry and steve will deal with it later |
− | *voted unanimously to spend $30 on materials for physical job board
| + | * audit status- no progress |
− | *ed- says we need to brace ourselves for the AC fixing and maintenance costs | + | * tax returns will be made available on may 9th and then will be shared with board |
− | *we're having communication issues with tony's handyman- steve is going to ask for a dated invoice | + | * eric is working on electrician's list |
− | *refund for person who had paypal probs | + | * money owed by old landlord- tim has files for eric to help make case for suing |
− | *tim-first aid kit is bad- proposes offering member point for a member who will evaluate our first aid kits and replenish them | + | * moving annual meeting |
− | **we voted unanimously to offer a point to whatever member does this
| + | ** best idea would be to hold elections in november and have the new board members start their terms on January 1st |
− | *audit status- in progress | + | *** the secretary of state paperwork we have to file, needs to know the acting boards members as of Jan 1st, this is why this is always a problem for us, because we have to go change it later |
− | *electrician- eric emailed us his wiki link- we will discuss this at the area host meeting | + | *** this would solve this problem |
− | *suing old landlord | |
− | **waiting on giving it to our lawyer until bylaws are finished | |
− | *info fragmentation- mentioned because at the end of last year things were worse- things are better now | |
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| * Membership Report - | | * Membership Report - |
− | ** Full Members: | + | ** Full Members: 72 |
− | ** Starving Hacker: | + | ** Starving Hacker: 138 |
− | ** Friends of PS1: | + | ** Friends of PS1: 2 |
− | ** Total: | + | ** Total: 212 |
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− | Meeting end: 7:xx | + | Meeting end: 7:54 |