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| **4. RT#4421 Member point(s) for Christopher Kohl. ''Resolution: Grant 1 member point.'' | | **4. RT#4421 Member point(s) for Christopher Kohl. ''Resolution: Grant 1 member point.'' |
| **5. RT#4416 Incident on 3/17. ''Resolution: Mark as resolved.'' | | **5. RT#4416 Incident on 3/17. ''Resolution: Mark as resolved.'' |
− | **6. RT#4465 Member points for shop cleanup. ''Resolution: Grant 1 member point each to Lauren Svedman, Josh Dennis, Milam Smith, Bruce McConachie, James Baker and David Baker'' | + | **6. RT#4465 Member points for shop cleanup. ''Resolution: Grant 1 member point each to Lauren Svedman, Josh Dennis, Milam Smith, Bruce McConachie, James Baker and David <s>Baker</s> Gutkowsky'' |
| * Committee Reports | | * Committee Reports |
| * Read mail | | * Read mail |
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| === Consent Agenda === | | === Consent Agenda === |
| * Passes unanimously | | * Passes unanimously |
| + | * Michael took care of the consent agenda items |
| | | |
| === Committee Reports === | | === Committee Reports === |
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| | | |
| * Space Committee is getting comments, considering combining into a proposed master plan | | * Space Committee is getting comments, considering combining into a proposed master plan |
− | ** Not sure what voting plan would be | + | ** Still working on voting plan |
| | | |
| * Safety committee | | * Safety committee |
− | ** | + | ** Still waiting on news |
| | | |
| * Bylaws committee | | * Bylaws committee |
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| * IRS revoked our 501(c)3 status, effective May 2015 | | * IRS revoked our 501(c)3 status, effective May 2015 |
| ** Justin will follow up on IRS letter with lawyer | | ** Justin will follow up on IRS letter with lawyer |
− | * ATM card for Brian | + | * Debiit card for Brian arrived from Chase |
− | ** Simon will hold onto card until he sees them | + | ** Simon will hold onto card until he sees Brian |
| + | ** Side note - we can get debit cards without atm privileges by request |
| | | |
| === Financial Report === | | === Financial Report === |
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| * '''Chase Savings:''' $73,647.15 | | * '''Chase Savings:''' $73,647.15 |
| * '''PEX:''' $15,665.86 | | * '''PEX:''' $15,665.86 |
− | * '''PayPal:''' $3297.07 | + | * '''PayPal:''' $3,297.07 |
| | | |
| === Membership Report === | | === Membership Report === |
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| | | |
| === Transactions === | | === Transactions === |
− | * Chase - | + | * Chase: |
| ** Transferred in $10,000, paid gas, comed, cleaners, refrigeration, Adobe, garbage, | | ** Transferred in $10,000, paid gas, comed, cleaners, refrigeration, Adobe, garbage, |
| ** Errant rent payment | | ** Errant rent payment |
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| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
− | * Joined catalyze due to location, and tools more likely to be available on weekends and nights | + | * Joined catalyze due to location / travel time, and tools more likely to be available on weekends and nights |
| * Too busy | | * Too busy |
− | * | + | * In transition between employment and education |
| | | |
| === RT === | | === RT === |
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| * 4214 - Simon to handle | | * 4214 - Simon to handle |
| * 4086 - curious to get an update on getting our share of the 2015 property tax bill | | * 4086 - curious to get an update on getting our share of the 2015 property tax bill |
| + | ** check with Brian? |
| * 4482 - member point for Lyn for organizing party - Passes unanimously with one abstain | | * 4482 - member point for Lyn for organizing party - Passes unanimously with one abstain |
| * 4480 - member point for Dave - passes unanimously | | * 4480 - member point for Dave - passes unanimously |
− | ** Michael to handle the member points | + | ** Michael to handle the member point requests (4482, 4480) |
| | | |
| === New Business === | | === New Business === |
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| **Add some operable windows. | | **Add some operable windows. |
| | | |
− | **All | + | * Board members present all supported this list and prioritization as well as the plan to have Eric B. continue to negotiate |
| | | |
| ====Interim donation receipt process==== | | ====Interim donation receipt process==== |
− | * We have a letter and a receipt | + | * We have an acknowledgement letter and a receipt form |
− | * Michael made a
| |
| * School factory has an online submission form for people to submit details of their donation | | * School factory has an online submission form for people to submit details of their donation |
| ** This would keep track and takes some of the burden off of us | | ** This would keep track and takes some of the burden off of us |
− | ** We also have to issue receipts for Paypal donations (e.g. friends of) | + | ** We also should issue receipts for Paypal donations (e.g. friends of), whether at time of donation or at year's end |
| ** Use the current letter and receipt for the time being | | ** Use the current letter and receipt for the time being |
| ** Ask people to email info@ if they have a donation | | ** Ask people to email info@ if they have a donation |
− | | + | ** If we need more process, we can develop from there |
| | | |
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| ** More reliable RFID system | | ** More reliable RFID system |
| * Jonathan Bisson is working on individualized access controls | | * Jonathan Bisson is working on individualized access controls |
| + | * Somebody was going to talk to Jonathan and Ron to get an update on access control |
| + | * Table this discussion until Brian is present |
| | | |
| ====Centralized Secure Repository==== | | ====Centralized Secure Repository==== |
− | * Do we need a more formal HR system? | + | * Do we need a more formal HR system to keep track of both private information and histories of complaints / board actions? |
| + | |
| + | * Some thoughts from the discussion: |
| + | ** Would be good to have a better system of organizing HR issues |
| ** Joining the board gives access to all documents in the drive | | ** Joining the board gives access to all documents in the drive |
| ** Could restrict documents to a subset of the board | | ** Could restrict documents to a subset of the board |
− | ** Would be good to have a better system of organizing HR issues | + | ** Though that doesn't solve the problem, and we'd want more than one person to have access regardless |
| ** Keep one file that clearly says confidential | | ** Keep one file that clearly says confidential |
− | ** Have a Confidential folder with files with names of people involved in title | + | ** Have a Confidential folder with files |
| + | ** Title the files with the names of people involved so that board members know if the contents are relevant before looking at file |
| ** Include description of our system when we train next board | | ** Include description of our system when we train next board |
| + | |
| | | |
| ====Paypal==== | | ====Paypal==== |
| *PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions) | | *PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions) |
− | ** Unanimously passes spending for this. | + | ** The board unanimously passes spending for this. |
| *PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP) | | *PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP) |
| ** Sounds like Brian is working on this. | | ** Sounds like Brian is working on this. |
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| | | |
| ====Party expenses==== | | ====Party expenses==== |
− | Party expenses were $268.25 | + | * Party expenses were $268.25 |
− | * Have | + | * Lyn will post party receipts to RT for reimbursement |
| | | |
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| * Brian will contact insurance company to get a quote to cover identified assets (~122K) | | * Brian will contact insurance company to get a quote to cover identified assets (~122K) |
| * Ray to order business cards | | * Ray to order business cards |
− | * Ask Dave to add a new status to member payment queue for Paypal suspended payment cases | + | * Ask Dave to add a new status to member payment queue for Paypal suspended payment cases - RESOLVED |
− | ** Discussed on directors email list | + | ** Discussed on directors email list - |
| + | ** the problem of tracking members after sending suspension notices should be solved by upgrading Paypal so that the "reactivate subscription" option actually works. |
| * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) - DONE | | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) - DONE |
| | | |
− | == Votes == | + | |
| + | ====New To Do==== |
| + | |
| + | * Ray to order business cards |
| + | * Brian will contact insurance company to get a quote to cover identified assets (~122K) |
| + | *Justin to ask lawyers for an opinion on ADA compliance |
| + | * Justin will follow up on IRS letter with lawyer |
| + | * Simon will hold onto Chase debit card until he sees Brian |
| + | * Michael handled the consent agenda items |
| + | * Michael to handle the member point requests (4482, 4480) |
| + | * RT 4214 - Simon to handle |
| + | * Dave will talk to Jonathan and Ron to get an update on their access control projects |
| + | * Brian is working on upgrading / renegotiating our Paypal agreement |
| + | * Lyn will post party receipts to RT for reimbursement |
| + | * Michael to talk to Tony about the electric bill |