Line 9: |
Line 9: |
| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
− | ** | + | ** Justin |
− | | + | ** Jennie |
| + | ** Lyn |
| + | ** Michael |
| + | ** Ray |
| + | ** Simon |
| + | ** Brian |
| + | ** Dave |
| | | |
| * Other Members | | * Other Members |
Line 35: |
Line 41: |
| | | |
| == Minutes == | | == Minutes == |
| + | |
| + | === Todo === |
| + | * <span style="background:#00ff00">Justin will scan and email IRS letter to lawyers</span> |
| + | * <span style="background:#ffffFF">Justin will contact area hosts with info about new donation box accounting approach</span> |
| + | * <span style="background:#ffffFF">Justin will contact lawyers to see if they have any input on writing privacy policies</span> |
| + | * <span style="background:#00ff00">Justin will notify new hot metals authorizer - ''done''</span> |
| + | * <span style="background:#00FF00">Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ ''done''</span> |
| + | * 4221 - trygve wants to redeem point- |
| + | ** <span style="background:#ffffFF">Justin to email to see if he wants to upgrade or a discount</span> |
| + | * <span style="background:#ffffFF">#4215 Justin will write Flying Broomstick and send a check</span> |
| + | * <span style="background:#00FF00">Brian to email Jason to follow up on question about communication with lawyers in RT - ''done''</span> |
| + | * <span style="background:#00FF00">Brian will call epilog to find out if we owe them money - ''done''</span> |
| + | * <span style="background:#ffffFF">Brian will take care of paying Smolk</span> |
| + | * <span style="background:#00FF00">Dave will handle 4183, 4179, 4219, 4186 member point tickets ''done, 1 pending response''</span> |
| + | * <span style="background:#ffffFF">Ray will order new business cards</span> |
| + | * <span style="background:#ffffFF">'''All Directors''' to to email Ray with the contact info you want on business cards</span> |
| + | * <span style="background:#00FF00">Lyn will take on increasing parties & fun events at the space 'ongoing and 1st one planned for 2/14/16'</span> |
| + | * <span style="background:#FFFF00">Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''</span> |
| + | * <span style="background:#00FF00">Simon will write new email templates for member upgrade and welcome back - ''done''</span> |
| | | |
| === Discussion on previous minutes === | | === Discussion on previous minutes === |
| + | * Followup on discussion page of last week's meeting |
| + | ** Brian to email Jason to follow up on question about communication with lawyers in RT |
| + | |
| | | |
| === Consent Agenda === | | === Consent Agenda === |
| + | * Unanimously passed (approving previous meeting minutes) |
| | | |
| === Committee Reports === | | === Committee Reports === |
Line 44: |
Line 73: |
| Reports from [[Committees]] | | Reports from [[Committees]] |
| *Space Planning Committee | | *Space Planning Committee |
− | | + | ** Reviewed the surveys to sort things into more and less viable options for the new space |
| + | ** Compared with the area host surveys |
| | | |
| * Safety Committee | | * Safety Committee |
| + | ** No work until we get access to next door |
| + | ** Have a list of things to look at when we do. |
| + | ** Last news was that Dan wanted Tony out by April 1 |
| + | ** Erik is our contact with Dan about the lease, Justin is contact for anything else |
| | | |
| === Mail === | | === Mail === |
| + | * Patrick, Tony |
| + | * Chase |
| + | * Janet Dornhoff past member - Ray emailed to let her know she has something here |
| + | * IRS |
| + | ** They need more information for determination of 1023 application / 501(c)3 status |
| + | ** Response should be submitted by February 23 |
| + | ** Justin will scan and email IRS letter to lawyers |
| | | |
| === Financial Report === | | === Financial Report === |
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $33,007.40 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,642.17 |
− | * '''PEX:''' | + | * '''PEX:''' $9,783.40 |
− | * '''PayPal:''' | + | * '''PayPal:''' $7,690.47 |
| | | |
| === Membership Report === | | === Membership Report === |
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 263 |
− | * '''Full Members:''' | + | * '''Full Members:''' 113 |
− | * '''Total Members:''' | + | * '''Total Members:''' 376 |
− | * '''Quorum:''' | + | * '''Quorum:'''38 |
| + | |
| + | ===Review Banking Transactions === |
| + | *Chase |
| + | ** Home Depot |
| + | *** Cold Metals & Tool Cage |
| + | ** Account Maintenance Fee |
| + | ** Rent |
| + | ** Utilities |
| + | ** Insurance |
| + | ** Adobe CC |
| + | *Paypal |
| + | ** Brad, Todd, Ray, Jason, Lyn, Jenny - member points |
| + | **Zachary S. - full refund |
| + | **Reimbursements |
| + | *** Andy L |
| + | *** Triano |
| + | *** Anna Y |
| + | ** Andrew |
| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
| * | | * |
| + | |
| === RT === | | === RT === |
| + | * #4215 Justin will write Flying Broomstick and send a check |
| + | ** Still waiting for ACH to be fixed |
| + | * 3536 - buy trash bags |
| + | ** put all expenditures into treasury queue |
| + | |
| + | * #3820 - all emails to invalid emails @pumpingstationone.org go to info@ and create rt tickets |
| + | ** Room agrees that these emails should bounce instead |
| + | ** Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ |
| + | |
| + | * 3803 - Insurance ticket outstanding todos |
| + | ** Itemize large equipment changes since Feb 2015 |
| + | *** Tig welder |
| + | *** New planer |
| + | *** New band saw |
| + | *** Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year |
| + | |
| + | ** Compare membership total from Feb 2015 to now to see if we need more liability. |
| + | *** Number now is approximately the same |
| + | *** We may need to increase once we get 400 members (need to doublecheck) |
| + | ** Get umbrella quote from Paul. |
| + | |
| + | * 3586 & 3463- new email template for full member upgrade (and downgrade) & welcome back email |
| + | ** How long are authorizations good for if people have left and returned? |
| + | *** Good question for another day |
| + | ** Simon will write new email templates for member upgrade and welcome back |
| + | |
| + | *3393 - Need to create a privacy policy |
| + | ** Justin will contact lawyers for their input on privacy policies |
| + | ** Would be helpful to look at other privacy policies |
| + | ** Should incorporate it into member agreement |
| + | ** Would have to be a member vote |
| + | ** Talk at a future meeting about creating a committee to work on this |
| + | |
| + | * 4082 - PS1 2015 Annual Financials - DRAFT |
| + | ** This is available for members to review behind the RT login |
| + | ** Still a draft - waiting on resolving a few things before closing out Q4 |
| + | ** Need to close out Q4 by the end of the month |
| + | |
| + | * 3960 - Donation box accounting |
| + | ** Need to account for the cash |
| + | ** Anna has access to Electronics donation boxes |
| + | ** Nobody has access to CNC |
| + | ** Assume Ron has the key to his area |
| + | ** Kitchen has donation box |
| + | |
| + | ** New policy: |
| + | *** Board will collect keys |
| + | *** Board will have at least two people collect and count on a regular basis (once or twice a month to start) |
| + | *** The amounts will get logged and added to area host budgets |
| + | *** Justin will contact area hosts with info about new donation box accounting approach |
| + | |
| + | * 3288 - pay epilog for shipping epilog tube for repair |
| + | ** Brian will call epilog to find out if we owe them money |
| + | |
| + | * 4155 - Pay Smolk |
| + | ** Brian will take care of paying Smolk |
| + | |
| + | * 4146 - Justin will pay Flying Broomstick |
| + | |
| + | * Member points |
| + | ** 4221 - trygve wants to redeem point- Justin to email to see if he wants to upgrade or a discount |
| + | ** 4219 - Jason wants to redeem two points - Dave will handle |
| + | ** 4186 - Ray requesting 1 point - unanimously approved - Dave will handle |
| + | ** Dave will handle 4183, 4179, 4219, 4186 member point tickets - |
| | | |
| === New Business === | | === New Business === |
| + | |
| + | * New Hot Metals Authorizer |
| + | ** Lauren Svedland is selected |
| + | ** Justin will notify |
| + | |
| + | * Respond to IRS |
| + | ** Covered as above |
| + | |
| + | * Order new business cards |
| + | ** Ray will order new business cards |
| + | ** Everyone to email Ray with the contact info you want on the business cards |
| + | |
| + | * Authorize spending to add more board members to the LastPass account |
| + | ** Simon wants access to LastPass to have access to votes@ |
| + | ** Vote: Add one license to the LastPass for $24 |
| + | *** Pass unanimously |
| + | ** Vote: Authorize funding Last Pass site license for the next year |
| + | *** Passes unanimously |
| + | |
| + | |
| + | * Need to have gathering events again |
| + | ** Pi day, shop cleanups again, etc. |
| + | ** Lyn will take on increasing parties |
| + | |
| | | |
| === Old Business === | | === Old Business === |
| + | |
| + | *Bylaw committee |
| + | ** Table for next meeting |
| | | |
| == Votes == | | == Votes == |
| + | ** Vote: Add one license to the LastPass for $24 for Secretary@ |
| + | *** Passes unanimously |
| + | ** Vote: Authorize funding Last Pass site license for the next year |
| + | *** Passes unanimously |