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| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
− | ** | + | ** Ray |
| + | ** Jennie |
| + | **Justin |
| + | ** Lyn |
| + | ** Dave |
| + | ** Michael |
| + | ** Simon |
| | | |
| * Other Members | | * Other Members |
− | ** | + | ** Andrew C. |
| | | |
| == Agenda == | | == Agenda == |
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| ****We would like to provide all reasonable protections to our volunteers. | | ****We would like to provide all reasonable protections to our volunteers. |
| I have placed some informational links on the talk page.[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 09:57, 16 February 2016 (CST) | | I have placed some informational links on the talk page.[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 09:57, 16 February 2016 (CST) |
| + | * Preparation and budget for Birthday Party |
| + | * Closed session discussion |
| | | |
| * Old business | | * Old business |
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| * Old Todos: | | * Old Todos: |
| ** <span style="background:#00ff00">Justin will scan and email IRS letter to lawyers</span> | | ** <span style="background:#00ff00">Justin will scan and email IRS letter to lawyers</span> |
− | ** <span style="background:#ffffFF">Justin will contact area hosts with info about new donation box accounting approach</span> | + | ** Justin will write response to IRS |
| + | ** <span style="background:#FFFF00">Justin will contact area hosts with info about new donation box accounting approach</span> |
| + | *** Jennie messaged area hosts |
| + | *** Money has been collected counted and now in the lockbox |
| + | *** Andrew is going to try to put new lock on the box |
| + | *** Jennie to follow up with area hosts and collect keys |
| ** <span style="background:#ffffFF">Justin will contact lawyers to see if they have any input on writing privacy policies</span> | | ** <span style="background:#ffffFF">Justin will contact lawyers to see if they have any input on writing privacy policies</span> |
| + | ** to do |
| ** <span style="background:#00ff00">Justin will notify new hot metals authorizer - ''done''</span> | | ** <span style="background:#00ff00">Justin will notify new hot metals authorizer - ''done''</span> |
| ** <span style="background:#00FF00">Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ ''done''</span> | | ** <span style="background:#00FF00">Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ ''done''</span> |
| + | *** Dave handled this. Mail to invalid address now get a response email |
| ** 4221 - trygve wants to redeem point- | | ** 4221 - trygve wants to redeem point- |
− | *** <span style="background:#ffffFF">Justin to email to see if he wants to upgrade or a discount</span> | + | *** <span style="background:#00FF00">Justin to email to see if he wants to upgrade or a discount</span> |
− | ** <span style="background:#ffffFF">#4215 Justin will write Flying Broomstick and send a check</span> | + | ** <span style="background:#00FF00">#4215 Justin will write Flying Broomstick and send a check</span> |
| ** <span style="background:#00FF00">Brian to email Jason to follow up on question about communication with lawyers in RT - ''done''</span> | | ** <span style="background:#00FF00">Brian to email Jason to follow up on question about communication with lawyers in RT - ''done''</span> |
| ** <span style="background:#00FF00">Brian will call epilog to find out if we owe them money - ''done''</span> | | ** <span style="background:#00FF00">Brian will call epilog to find out if we owe them money - ''done''</span> |
− | ** <span style="background:#ffffFF">Brian will take care of paying Smolk</span> | + | ** <span style="background:#FFFF00">Brian will take care of paying Smolk</span> |
| + | *** There were two payments to Paul in Quickbooks |
| ** <span style="background:#00FF00">Dave will handle 4183, 4179, 4219, 4186 member point tickets ''done, 1 pending response''</span> | | ** <span style="background:#00FF00">Dave will handle 4183, 4179, 4219, 4186 member point tickets ''done, 1 pending response''</span> |
− | ** <span style="background:#ffffFF">Ray will order new business cards</span> | + | ** <span style="background:#FFFF00">Ray will order new business cards</span> |
− | ** <span style="background:#ffffFF">'''All Directors''' to to email Ray with the contact info you want on business cards</span> | + | *** |
| + | ** <span style="background:#FFFF00">'''All Directors''' to to email Ray with the contact info you want on business cards</span> |
| + | *** Have Brian, Simon, Justin, Michael | Lyn sent the info |
| + | *** Need Jennie, Dave to send business card info to Ray |
| ** <span style="background:#00FF00">Lyn will take on increasing parties & fun events at the space 'ongoing and 1st one planned for 2/14/16'</span> | | ** <span style="background:#00FF00">Lyn will take on increasing parties & fun events at the space 'ongoing and 1st one planned for 2/14/16'</span> |
− | ** <span style="background:#FFFF00">Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''</span> | + | ** <span style="background:#00FF00">Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''</span> |
| + | *** Done & ongoing project |
| ** <span style="background:#00FF00">Simon will write new email templates for member upgrade and welcome back - ''done''</span> | | ** <span style="background:#00FF00">Simon will write new email templates for member upgrade and welcome back - ''done''</span> |
| + | *** Simon to add a downgrade template |
| + | ** Dave to scan IRS letter |
| + | ** Jennie to handle next board meeting - Justin will be out of town |
| | | |
| == Minutes == | | == Minutes == |
| | | |
| === Discussion on previous minutes === | | === Discussion on previous minutes === |
| + | * Approved |
| | | |
| === Consent Agenda === | | === Consent Agenda === |
| + | * N/A |
| | | |
| === Committee Reports === | | === Committee Reports === |
| + | Reports from [[Committees]] |
| + | |
| + | * Space Planning Committee |
| + | ** New construction & Permits |
| + | ** What construction is necessary? |
| + | *** New wall to segregate new woodshop location from dust-free areas |
| + | ** How much will things cost - construction, permits, etc. |
| + | * Planning committee will ultimately present three options for selection |
| | | |
− | Reports from [[Committees]]
| + | * Safety Committee |
| + | ** On hold until move-in date |
| + | ** Dan said the lighting will work. |
| | | |
| === Mail === | | === Mail === |
| + | * IRS: Need to file form 990-N |
| + | ** Justin will communicate with lawyers & Accountant |
| + | |
| | | |
| === Financial Report === | | === Financial Report === |
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $39,692.34 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,642.17 |
− | * '''PEX:''' | + | * '''PEX:''' $8,941.57 |
− | * '''PayPal:''' | + | * '''PayPal:''' $5,630.95 |
| + | |
| + | |
| + | * Recent transactions: |
| + | ** Electric bill |
| + | ** Flying Broomstick |
| + | ** RT4155 - Dean paying Paul Smolk |
| + | ** Andrew reimbursed ~$100 for 3-D printer filament |
| + | |
| + | * Justin will pay new Flying Broomstick invoice |
| | | |
| === Membership Report === | | === Membership Report === |
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| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
| + | (Reports going back to January 24) |
| + | |
| + | * Moving away for a few months, hope to rejoin on return |
| + | * Too busy, not using space often enough, not able to get certified on shopbot & lasercutter |
| + | ** Want to be able to sign up once to get into authorization queue for popular tools |
| + | ** Idea for daypass membership |
| + | * Not enough time to work on projects or visit |
| + | ** Plan on returning when more free time |
| + | * Leaving Chicago |
| + | * Leaving town |
| + | ** Todo: Take Sam Reicks name off the shelf |
| + | * Bought my own tools and not many projects right now |
| + | * Live far away, don't use the space enough |
| + | * Need more internal motivation to use the space |
| + | * Traveling too much right now, use PS:One for wifi and social interactions, probably back in a month or so |
| + | * Too busy to spend time in the shop |
| + | * Not using my membership much |
| + | |
| + | |
| + | |
| + | * Multiple reasons: |
| + | ** Live far away |
| + | ** Couldn't get authorized on Shopbot - didn't want to attend two classes |
| + | ** Went to Milwaukee hackerspace instead |
| + | *** Feels like more people in Milwaukee |
| + | **Suggest more security: |
| + | *** Want the wifi more secured, separate subnets for public & private use |
| + | ** New member procedures |
| + | *** Didn't want to come to different meetings |
| + | *** Orientation felt redundant with Tuesday meeting |
| + | **** Discussion: |
| + | ***** The join page is the single portal |
| + | ***** Front wiki page isn't easy to navigate for new members |
| + | ***** Form a committee to look at welcome process |
| + | ** Authorizations |
| + | *** Want more times available for authorizations |
| + | ** Storage - would like more space |
| + | ** We could suggest storage spaces nearby |
| + | ** Dues |
| + | ** Milwaukee is $40 / person |
| + | |
| + | |
| | | |
| === RT === | | === RT === |
| + | * 4291 - pay Flying Broomstick |
| + | ** Justin to pay Flying Broomstick |
| + | * 4294 - Nomination for Trygve to earn a member point |
| + | ** Passes unaninimously |
| + | ** TODO |
| + | * Simon spend point request |
| + | ** Dave will refund for Simon member point |
| + | * 4242 - Ray member point request |
| + | ** 1 point for 5 members |
| + | ** 6 in favor, 1 abstain |
| + | * 4085 - Dave owes a member point |
| + | * Dave will handle member point tickets |
| | | |
| === New Business === | | === New Business === |
| + | ==== Volunteer Liability==== |
| + | * Directors are covered, volunteers are not |
| + | ** Specifically area hosts & authorizers |
| + | ** Question for insurance agent - does our current coverage this? |
| + | *** Michael's research suggests no |
| + | ** Justin will introduce Michael to Insurance agent |
| + | ** Michael will investigate getting coverage for volunteer liability and look into options |
| + | ** Andrew has a recommendation - will send to Michael |
| + | |
| + | ====Birthday Party budget==== |
| + | * $1200 budget for the whole year. Don't spend more than half. |
| + | |
| + | ====Bylaws Revision==== |
| + | * Proposal: Create committee, recruit a chair, select board member to be liaison |
| + | ** Lawyers need to be involved and approve bylaws |
| + | ** Lyn will lead the search for a committee chair for bylaw committee |
| + | ** Vote to approve creation of the committee passes unanimously |
| + | ** Justin will be the liaison between committee and lawyers |
| + | |
| + | ====Welcome Committee==== |
| + | * Simon will start email thread |
| | | |
| === Old Business === | | === Old Business === |
| | | |
| == Votes == | | == Votes == |