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| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
− | ** | + | **Justin Conroy |
| + | ** Lyn Cole |
| + | ** Michael Skilton |
| + | ** Simon Pyle |
| | | |
| * Other Members | | * Other Members |
− | ** | + | ** None |
| | | |
| == Agenda == | | == Agenda == |
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| * New business | | * New business |
| **The Space Planning Committee has asked us to seek a professional opinion as to what is required of us in regards to ADA compliance. | | **The Space Planning Committee has asked us to seek a professional opinion as to what is required of us in regards to ADA compliance. |
| + | **CNC plasma cutter vote crowd funding provision. |
| * Old business | | * Old business |
| + | ** Property insurance coverage. |
| | | |
| == Minutes == | | == Minutes == |
| | | |
| === Discussion on previous minutes === | | === Discussion on previous minutes === |
− | | + | * N/A |
| + | * Previous meeting minutes approved unanimously |
| === Consent Agenda === | | === Consent Agenda === |
| | | |
| === Committee Reports === | | === Committee Reports === |
| + | Reports from [[Committees]] |
| + | ====Space Committee==== |
| + | * Working on three proposals |
| + | ** Considering wall moves |
| + | * Not recommending adding new area hosts |
| + | * Three plans expect to be presented by end of March to membership |
| + | * Currently ~$15,000 cost projected for buildout |
| + | * How will the vote run? |
| + | ** Ranked choice voting, two rounds, or something else? |
| + | * Suggestions: give members longer than a week for review of plans |
| | | |
− | Reports from [[Committees]]
| + | ====Safety Committee==== |
| + | * Waiting for a lease date |
| + | * "Landlord works addendum" - items we need the landlord to fix |
| + | ** Needs to be updated in current lease draft |
| + | ====Bylaws Committee==== |
| + | * Formed but not yet met |
| | | |
| === Mail === | | === Mail === |
| + | * Letter from the IRS |
| + | ** '''We got 501(c)3 status!''' Thanks to everybody who worked towards making this happen. |
| + | * Returned check from Adams Refrigeration |
| + | ** Justin to write a new check to Adams Refrigeration |
| | | |
| === Financial Report === | | === Financial Report === |
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $48,412.35 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,644.66 |
− | * '''PEX:''' | + | * '''PEX:''' $1,727.12 |
− | * '''PayPal:''' | + | * '''PayPal:''' $2,537.24 |
| + | |
| + | * No transactions in quickbooks other than Paypal since the last meeting |
| | | |
| === Membership Report === | | === Membership Report === |
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 271 |
− | * '''Full Members:''' | + | * '''Full Members:''' 112 |
− | * '''Total Members:''' | + | * '''Total Members:''' 383 |
− | * '''Quorum:''' | + | * '''Quorum:''' 38 |
| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
| + | (Covers past 4 weeks) |
| + | * Didn't take advantage of the space, didn't have a project |
| + | * Negativity towards people who are not authorized on equipment |
| + | * Live in Libertyville, drive was difficult; difficult to get trained on laser & makerbot |
| + | * Moved away |
| + | * Too busy |
| + | * Didn't have need for tools, would have liked to have more table workspace |
| + | * Moving to Evanston, saving money |
| + | * Lives far away. ID check was annoying - took 4 trips. Too many places to check for authorization information. |
| + | * Didn't visit often enough, not enough free time |
| + | ====Procedural Discussion==== |
| + | * Member leaving reports take up a lot of the meeting time |
| + | * Can we share member leaving reports in a way outside of the meeting? |
| | | |
| === RT === | | === RT === |
| + | ====Member Point Requests==== |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4405 4405] Ryan requests points for 3 blog posts and office hours with 7 attendees |
| + | ** Vote to grant 4 points |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4397 4397]] Jesse requests member points |
| + | ** 2 points |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4362 4362]] Anna requests point for Jason |
| + | ** 1 point |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4361 4361]] Ray requests point for laser authorization |
| + | ** 1 point |
| + | |
| + | * Vote for all member points passes unanimously |
| + | |
| + | * Side note: our budget for member point is 4 per meeting |
| + | |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4407 4407]] Ryan requests spend 2 member points |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 4354]] Spend request |
| + | ** Michael to handle spend requests |
| + | |
| + | Member spend point process: |
| + | * Make a comment approving the point. Make a note in the ticket of whether you updated the member point balance on the member site. Add it to the Treasury queue, and Brian will handle it from there. |
| | | |
| === New Business === | | === New Business === |
| + | ====ADA Compliance==== |
| + | * Space planning committee has asked us to seek professional opinion about what ADA regulations we may need to comply with |
| + | ** Ask our current attorneys? |
| + | ** If they can't give advice, at least give a referral |
| + | ** Justin to ask lawyers for an opinion on ADA compliance |
| + | |
| + | |
| + | * Michael to talk to Jennie about donation forms |
| + | |
| + | *Open Suspended Payment Tickets |
| + | * New status on member payment queue - for tickets that we need to followup on in the near future |
| + | ** Ask Dave to add a new status to member payment queue for Paypal suspended payment cases |
| + | |
| | | |
| === Old Business === | | === Old Business === |
− | ==== Todos ==== | + | ====Liability Coverage==== |
| + | * Michael to share information about liability coverage to Director's Google Drive |
| + | * We have about $77,850 of coverage |
| + | * Michael has identified roughly $122,000 of assets based on wiki values and receipts |
| + | * Rough guess of assets is $175,000 |
| + | * Brian will contact insurance company to get a quote to cover identified assets |
| + | |
| + | ** Michael has a number of locks with similar keys for the donation boxes - talk to Jennie & Andrew about lock plans? |
| + | |
| + | ====To Do==== |
| * Ray will send pdfs of cards - DONE | | * Ray will send pdfs of cards - DONE |
− | * Jennie to collect Ron's key to donation box | + | ** Ray to order business cards |
| + | * Jennie to collect Ron's key to donation box - DONE |
| + | ** Hot metals key was at the board meeting |
| * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) | | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) |
| * Simon to check in with Brian about Flying Broomstick payments - DONE | | * Simon to check in with Brian about Flying Broomstick payments - DONE |
− | * Michael will look into a template for written agreements with volunteers | + | * Michael will look into a template for written agreements with volunteers - DONE |
| + | ** They tend to specify no compensation of any kind |
| * Michael to ask Eric to push Dan to sign a lease - DONE | | * Michael to ask Eric to push Dan to sign a lease - DONE |
− | * Michael to handle member point tickets | + | * Michael to handle member point tickets - DONE |
| ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4323 4323]] Dave requesting a member point - DONE | | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4323 4323]] Dave requesting a member point - DONE |
| ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4315 4315]] Ray requests a member point - DONE | | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4315 4315]] Ray requests a member point - DONE |
| ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4322 4322]] Lyn requests member points - DONE | | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4322 4322]] Lyn requests member points - DONE |
| ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4321 4321]] Lyn requests to spend a member point | | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4321 4321]] Lyn requests to spend a member point |
− | * Simon to send Justin a note about canceling the ACH rent payment for next month & talking to Dan | + | * Simon to update Justin about canceling the ACH rent payment for next month - DONE |
− | * Simon to let Brian know about Treasury tickets 4354 & 4336 for when he's recovered | + | * Simon to let Brian know about Treasury tickets 4354 & 4336 for when he's recovered - DONE |
− | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen the tripod mount | + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen the tripod mount - DONE |
− | | + | ** Turns out we did find it. Didn't hear back from those shooting though. |
| | | |
| == Votes == | | == Votes == |
| + | ==To Do== |
| + | *Justin to write a new check to Adams Refrigeration |
| + | * Michael to talk to Jennie about donation forms |
| + | * Michael to handle member point spend requests |
| + | * Who is handling member give point requests? |
| + | * Brian will contact insurance company to get a quote to cover identified assets (~122K) |
| + | * Ray to order business cards |
| + | * Ask Dave to add a new status to member payment queue for Paypal suspended payment cases |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) |