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| {{Board Meeting Notes | | {{Board Meeting Notes |
− | | Previous YYYY-MM-DD= 2016-8-16 | + | | Previous YYYY-MM-DD= 2016-08-16 |
| | Next YYYY-MM-DD= 2016-09-20 | | | Next YYYY-MM-DD= 2016-09-20 |
| | YYYY=2016 | | | YYYY=2016 |
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| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
− | ** | + | ** Justin |
| + | ** Lyn |
| + | ** Michael |
| + | ** Brian |
| + | ** Simon |
| | | |
| * Other Members | | * Other Members |
− | ** | + | ** Andrew C. |
| + | ** Matt H. |
| + | ** Jim B. |
| | | |
| == Agenda == | | == Agenda == |
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| * Check RT queue | | * Check RT queue |
| * New business | | * New business |
| + | ** vote for space buildout charges over $500 |
| ** Area Host map per expansion survey. [https://drive.google.com/a/pumpingstationone.org/file/d/0ByyGnsLiSGNWbl9ZdjFiams4MC1CUmp3ZHVQM252cFpQd3I0/view?usp=sharing Map Draft] | | ** Area Host map per expansion survey. [https://drive.google.com/a/pumpingstationone.org/file/d/0ByyGnsLiSGNWbl9ZdjFiams4MC1CUmp3ZHVQM252cFpQd3I0/view?usp=sharing Map Draft] |
| *** Revised map reflecting area host wishes [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHNWk5OVJ4akRzWkM5VXRjaDNQVHJwSHpTekVJ/view?usp=sharing Map Draft 2.0] | | *** Revised map reflecting area host wishes [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHNWk5OVJ4akRzWkM5VXRjaDNQVHJwSHpTekVJ/view?usp=sharing Map Draft 2.0] |
| *** Revised map reflecting request for a Small Metals Area to be created. [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHZThCQmFacFdhUU0/view?usp=sharing Map Draft 3.0] | | *** Revised map reflecting request for a Small Metals Area to be created. [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHZThCQmFacFdhUU0/view?usp=sharing Map Draft 3.0] |
− | *** Interim map with formal creation of a Small Metals Area position. [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHVE5DZEpXaWNRMzg/view?usp=sharing Map 4.0 Interim + Small Metals] | + | *** Interim map with formal creation of a Small Metals Area position. https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg |
| ** Review Tool Area Host plans | | ** Review Tool Area Host plans |
− | ** space infrastructure - set service levels | + | ** member run classes could stand to have a variable requirement for attendance depending on tool availability |
| + | ** space infrastructure - set service levels (RFID ront door is in pieces right now) |
| ** Laser loan vs cash on hand | | ** Laser loan vs cash on hand |
| ** Area Volunteer review | | ** Area Volunteer review |
| ** Formalize requirements for HR data repository / management | | ** Formalize requirements for HR data repository / management |
− | ** Utilities billing still in Abbey's name. | + | ** Utilities billing still in Abbey's name: ComEd, People's Gas, Waste Management are all currently PS1 accounts. Water/Sewer? |
| ** grandfathered membership dues | | ** grandfathered membership dues |
| ** Closed session review of member complaints | | ** Closed session review of member complaints |
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| | | |
| === Discussion on previous minutes === | | === Discussion on previous minutes === |
− | | + | * N/A |
| === Consent Agenda === | | === Consent Agenda === |
| + | * All in favor of approving previous minutes |
| | | |
| === Committee Reports === | | === Committee Reports === |
| | | |
| Reports from [[Committees]] | | Reports from [[Committees]] |
| + | |
| + | ==== Space buildout committee ==== |
| + | * Andrew & Ron looked through all the expenditures and projected expenses |
| + | ** Some things are missing - e.g. hot metals ventilation - and may be future votes |
| + | * Everything is going well. |
| + | * Spent about $1000 so far, mostly on painting. |
| + | * About to spend money on electrical and air and sink plumbing materials |
| + | * A few new ideas that would be new votes: |
| + | ** Considering nice range hood, which would be ~$1500. Allocated ~$250 for hood, this may be another vote. |
| + | *** Would probably need to put a new hole for 10" duct in the roof, which would cost ~$500 |
| + | ** Spray booth ventilation roof hole would be another vote. |
| + | ** Considering curtain all the way around hot metals |
| + | |
| + | * Schedule: |
| + | ** The main things that needed to happen first have mostly happened (paint and lounge 2.0) |
| + | ** Plasma cutter is coming Friday, once that's in place, most other things can happen in any order |
| + | ** Woodshop dust collection is first before moving woodshop tool |
| + | ** Task list is going into Airway and will be shared |
| + | |
| + | * Member shelving space is earmarked in hot metals and woodshop |
| + | ** Bumpout in hot metals will be storage |
| + | ** Brian is interested in helping with storage buildout |
| + | |
| + | ==== Bylaws Committee ==== |
| + | * Currently working on Membership agreement and dispute resolution committee |
| + | ** These aren't part of bylaws, but related. |
| + | ** There is lawyer that would be interested in helping review these documents |
| | | |
| === Mail === | | === Mail === |
| + | * IMTS badges for |
| | | |
| === Financial Report === | | === Financial Report === |
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $35,181.42 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $113,661.10 |
− | * '''PEX:''' | + | * '''PEX:''' $8,128.64 |
− | * '''PayPal:''' | + | * '''PayPal:''' $9,019.78 |
| | | |
| === Membership Report === | | === Membership Report === |
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 285 |
− | * '''Full Members:''' | + | * '''Full Members:''' 124 |
− | * '''Total Members:''' | + | * '''Total Members:''' 409 |
− | * '''Quorum:''' | + | * '''Quorum:''' 42 |
| | | |
| === Review the PayPal and banking transactions === | | === Review the PayPal and banking transactions === |
| + | * Looking for more documentation from Ray's PEX expenditures |
| + | * First three months of the year are reconciled in quickbooks |
| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
| + | * Leaving after summer |
| + | * Can't justify in budget |
| + | * Not enough time to get here |
| + | * Too busy, will be back |
| + | * Not enough time in the last few months |
| + | * Personal scheduling, will return in winter |
| + | * Moved to Baltimore |
| + | * Was bummed that garment designer wasn't working |
| + | ** Justin to respond that garment designer should be fixed - somebody should make sure that's actually true first. |
| | | |
| === RT === | | === RT === |
| + | * https://rt.pumpingstationone.org/Ticket/Display.html?id=5276 |
| + | * Painting party |
| + | ** Matt Keith |
| + | ** Daniel Peters |
| + | ** Sam Paris |
| + | ** Sloan Lavery |
| + | ** Jim Brink (not sure of last name) |
| + | ** Ron Olson |
| + | ** Aaron Feigen |
| + | ** Bob Loos |
| + | ** Burton Kent |
| + | ** Jonathan Bisson |
| + | ** Jennie Plasterer |
| + | ** Juan Rodriguez |
| + | ** James Baker |
| + | ** Jared Kanofsky |
| + | ** Ken for 2 member points for donating supplies & work |
| + | (* Michael Skilton declines a point) |
| + | * https://rt.pumpingstationone.org/Ticket/Display.html?id=5256 |
| + | ** 1 point for Lyn for hosting game night |
| + | * https://rt.pumpingstationone.org/Ticket/Display.html?id=5205 |
| + | ** 1 point for Andrew C. for lathe authorization point |
| + | |
| + | * All points are approved unanimously |
| + | ** Michael will assign points |
| + | ** Justin will handle transfers on ticket: [https://rt.pumpingstationone.org/Ticket/Display.html?id=5276] |
| | | |
| === New Business === | | === New Business === |
| + | |
| + | * Assigning hosted areas post-sprawl |
| + | ** Create Small Metals Host position & approving maps of area host control |
| + | ** Area Host map per expansion survey. [https://drive.google.com/a/pumpingstationone.org/file/d/0ByyGnsLiSGNWbl9ZdjFiams4MC1CUmp3ZHVQM252cFpQd3I0/view?usp=sharing Map Draft] |
| + | ** Revised map reflecting area host wishes [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHNWk5OVJ4akRzWkM5VXRjaDNQVHJwSHpTekVJ/view?usp=sharing Map Draft 2.0] |
| + | ** Revised map reflecting request for a Small Metals Area to be created. [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHZThCQmFacFdhUU0/view?usp=sharing Map Draft 3.0] |
| + | ** Interim map with formal creation of a Small Metals Area position. |
| + | *** Link to the map on the wiki. https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg |
| + | *** Unanimous approval of |
| + | |
| + | * member run classes could stand to have a variable requirement for attendance depending on tool availability |
| + | ** i.e. are people avoiding running classes because they think they need more people in their classes |
| + | ** Brian will clarify the wiki to show that we're |
| + | |
| + | * Paying for Laser: loan vs cash on hand. |
| + | ** Three options |
| + | ** Pay cash |
| + | *** $15,000 |
| + | ** Financing through Chase Loan |
| + | ** Loan amount for $12,000, 6.05% rate, ~$2200 of interest and fees over five years, can pay off at any time without penalties |
| + | ** Finance through direct capital company |
| + | *** Worse terms than Chase loan, not recommended |
| + | ** Current finances: |
| + | *** $$165,000 in cash on hand |
| + | *** Need $70,000 of cash for five months of expenses / savings |
| + | *** Need ~$35,000 to have |
| + | *** Have about $65,000 available for spending (above and beyond what had already been earmarked for expenditure in votes) |
| + | *** Current income is about ~$2,000 month |
| + | ** Vote of loan vs no loan: unanimously vote 5-0 to pay cash |
| + | |
| + | |
| + | * Utilities billing still in Abbey's name: ComEd, People's Gas, Waste Management are all currently PS1 accounts. Water/Sewer? |
| + | ** Separate gas bill and water bill on other side need to get changed to our name. |
| + | *** Brian will take care of changing these bills in our name |
| + | *** Brian will pay bill that Tony emailed us |
| + | *** Tony's business license expires February 15th |
| + | |
| + | * Closed session review of member complaints |
| + | |
| + | Did not get to this time: |
| + | * grandfathered membership dues |
| + | * space infrastructure - set service levels (RFID front door is in pieces right now) |
| + | * Area Volunteer review |
| + | * Formalize requirements for HR data repository / management |
| + | * Review Tool Area Host plans |
| + | ** Push to next meeting |
| + | |
| + | * Old business |
| + | * Old Todos |
| + | ** All board members to bug area hosts to sign area host agreements (other than Ron) |
| + | ** Jennie to review proposals for tool area host committee and come up with a version |
| + | ** Jennie to give Ray two member points for [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152] - Done |
| + | ** Brian to research financing laser through Chase |
| + | *** Applied for loan in order to find out terms |
| + | ** Brian to look at other options for space insurance |
| + | ** Lyn sending reminder to not torrent copyrighted files - Done |
| + | ** Simon to forward reimbursement requests to Brian, take care of reactivation of Ashley Matriciano (via Juan Ramos) - Done - thanks Brian! |
| + | ** Michael to share current applications for authorizers with area hosts - Done |
| + | ** Michael will ask buildout committee to give report for next week - Done |
| | | |
| === Old Business === | | === Old Business === |
| | | |
| == Votes == | | == Votes == |