Difference between revisions of "2015 Budget Vote"
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== Language == | == Language == | ||
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| − | + | * All previous spending authorizations are expired. | |
| − | + | * Account balances: | |
| − | + | ** The checking account must have a balance of 2 months full operating expenses ($14,546) at all times. | |
| − | + | ** The savings account must have a balance consisting of: | |
| − | + | *** 5 months minimum operating expenses ($46,664.95) | |
| − | + | *** Funds to cover the spaces tax deficit ($10,000) | |
| − | + | *** By the end of the FY it should also contain a contribution of $5,000 towards the cost of moving the space in FY16 | |
| − | + | * The Area host spending: | |
| − | + | ** Area hosts are authorized to spend up to the budgeted amount listed in the table below. The spending of this amount should be prorated over the year to allow the space collect the required income to fund the spending. | |
| − | + | ** Area hosts are authorized to spend up to $750 for a single item on tools, consumables, supplies and maintenance for their respective areas. | |
| − | + | ** Area hosts may spend over $750 on a single item to replace or repair existing tooling or machinery. | |
| − | + | ** Area hosts will be issued a expense card with an initial value of $500. | |
| − | + | *** Area hosts must complete an itemized expense report after spending any money on an expense card. | |
| − | + | *** Area hosts expense cards will only be replenished after the board has processed the expense reports. | |
| − | + | * Reporting | |
| − | + | ** The treasurer must produce a monthly report showing spending/income against all budgets. | |
| − | + | ** The treasurer must produce a report showing spending/income against all budgets when requested by any member. Members that propose votes should request a report and include this with there vote proposal. | |
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== Account Transfer == | == Account Transfer == | ||
Revision as of 20:50, 6 January 2015
 | This is a work in progress and not currently representative of what will be voted on. Please hold off on any discussion until it is announced that this is complete. |
Sponsor
- Tom
- Justin
- Jenny
History
- 2014-11-05 - Sponsor Meeting 1
- 2014-12-04 - Sponsor Meeting 2
- 2014-12-11 - Sponsor Meeting 3
Background
Aims
This budget is designed with the following goals:
- Make sure there is a real operating slush based on actual spending (2 months full, 5 months min operating expenses)
- Make sure that there are enough funds available to cover our upcoming tax bill
- Make sure that there is an emergency cash pile available for other emergency expenses other than operating
- Provide area hosts with more spending power to provide better service to the membership without the hassle of passing a vote
- Start saving for the upcoming move in FY16
Big Picture
| "Account" | Amount |
|---|---|
| Member dues income from PayPal | $186,960 |
| Amount Currently in Bank | $ |
| Operating Expenses | -$92,381.96 |
| 5 months minimal operating expenses | -$46,664.95 |
| 2 months full operating expenses | -$14,546 |
| Tax Savings | -$10,000 |
| FY16 Move savings | -$5,000 |
| Area budgets | -$47,500 |
| Votes budget | -$27,900 |
Accounts
The following is a list of accounts. They are explained in detail in the linked sheets below.
| Account | Yearly |
|---|---|
| Equipment | $50,319 |
| Furniture | $5,834 |
| Insurance | $2,686 |
| Job Materials | $3,460 |
| Meals and Entertainment | $1,200 |
| Office Expenses | $6,085 |
| Professional Services | $2,700 |
| Regs., Licenses, and Fees | $0 |
| Rent | $47,787.48 |
| Repair & Maintenance | $4,410 |
| Safety Equipment | $1,840 |
| Supplies | $16,414 |
| Tools | $4,091 |
| Utilities | $22,464 |
- Yearly Total: $
Planning sheets
The following are the sheets used to plan the budget. Please be advised that it is poorly formatted and not written for viewing as it was written for planning.
Link here
Language
- All previous spending authorizations are expired.
- Account balances:
- The checking account must have a balance of 2 months full operating expenses ($14,546) at all times.
- The savings account must have a balance consisting of:
- 5 months minimum operating expenses ($46,664.95)
- Funds to cover the spaces tax deficit ($10,000)
- By the end of the FY it should also contain a contribution of $5,000 towards the cost of moving the space in FY16
- The Area host spending:
- Area hosts are authorized to spend up to the budgeted amount listed in the table below. The spending of this amount should be prorated over the year to allow the space collect the required income to fund the spending.
- Area hosts are authorized to spend up to $750 for a single item on tools, consumables, supplies and maintenance for their respective areas.
- Area hosts may spend over $750 on a single item to replace or repair existing tooling or machinery.
- Area hosts will be issued a expense card with an initial value of $500.
- Area hosts must complete an itemized expense report after spending any money on an expense card.
- Area hosts expense cards will only be replenished after the board has processed the expense reports.
- Reporting
- The treasurer must produce a monthly report showing spending/income against all budgets.
- The treasurer must produce a report showing spending/income against all budgets when requested by any member. Members that propose votes should request a report and include this with there vote proposal.
Account Transfer
A breakdown of the "Account Transfer" account in G & A.
| Item | Description | Annual |
|---|---|---|
| Op-ex Coverage | Operating expenses for x months | $8000 |
| Taxes | Rough estimate of tax liability for previous & current year | $6,100 |
| Moving | Allocation for future moving expenses | $5,000 |
Utilities and Rent
A breakdown of the "Rent" and "Utilities" accounts in G & A.
| Item | Annual | Monthly |
|---|---|---|
| Monthly rent | $3,872.29 | |
| Rent adjustment for 2015 | $110 | |
| Gas | $4,578 | |
| ComEd | $10,058 | |
| Comcast | $1,934 | |
| Trash | $3,216 | |
| Cleaning | $2,678 |