2015 Budget Vote

Sponsor

• Tom
• Justin
• Jenny

History

• 2014-11-05 - Sponsor Meeting 1
• 2014-12-04 - Sponsor Meeting 2
• 2014-12-11 - Sponsor Meeting 3

Background

Big Picture

"Account"	Amount	Remaining
Member dues income from PayPal	$186,960	$186,960
Amount Currently in Bank	$	$
Recurring Monthly Expenses	-$60,122	$126,838
4 months operating expenses	-$30,500	$96,388
Area hosts	-$40,500	$55,838
General and Administrative	$	$

After everything listed in this proposal, there will still be a projected $ available for the membership's discretion.

Area Host

Area hosts submitted budgets to this vote's sponsors with items that lead toward the area hosts's vision for his or her area. The process chosen for deciding is the following:

• New capital purchases over $500 were not chosen for authorization under this proposal
  • Filtering a specific purchase out was not a condemnation of the purchase, but to allow the members to have a more distinct voice in the expenditure decisions of the Hackerspace.
  • Knowing what might be purchased later this year was helpful in planning the rest of year.
• Member projects were moved out.
  • Again, not a condemnation, but intended for these to be resubmitted as member votes by the interested parties.
  • Knowing these numbers is also very helpful for planning.
• Any area host budget under $3,000 after removing items for separate vote was bumped up to a minimum $3,000.

Grand total: $

Monthly and Fixed Expenses Explained

The following is a list of recurring expenses. Some of them have already been paid in full, or in part. The following tables shows both what the yearly expected cost is, and the expected remaining cost for April to December.

Expense	Yearly	April-December
Rent	$45,108	$
Zoho	$1,167	$0
Gas	$4,578	$
Laser Loan	$	$
Chase Fees	$5,625	$
Quickbooks	$504	$
Waste Management	$3,216	$
Comcast	$1,934	$
Pagely	$1,440	$
Comed	$10,058	$
Member Points	$7,200	$
Insurance	$2,686	$

• Yearly Total: $
• April-December Total: $

Planning sheet

The following is the sheet used to plan the budget. Please be advised that it is poorly formatted and not written for viewing as it was written for planning.

Link here

Language

• The following expenditures are approved by the membership provided that executing the purchase would not bring the cash assets of the hackerpsace below 4 month operating expenses, currently $30,500. These authorizations will be valid through December 31st, 2015.
• All previous budget authorizations not made in the past 90 days are expired.

Area Host

The Area hosts are authorized to spend the following amounts for tools, consumables, supply and maintenance for their respective areas. Capital purchases over $500 are not valid under this authorization. Capital purchases over $500 that replace or repair existing tooling and machinery are valid under this authorization.

Area	Amount
Electronics	$
Woodworking	$
CNC	$
Cold Metals	$
Hot Metals	$7
Arts	$
Kitchen	$
Tool Cage	$
General	$

General and Administrative

The following expenditures are authorized.

Item	Annual
Cleaning	$1,000
Parties	$1,000
Office Supplies	$500
Swag	$200
Meals and Entertainment	$1,200

Board of Directors Expenditures

The following expenditures are authorizable by the Board of Directors for any amount, but listed here to represent expectation.

Item	Annual
Legal	$3,000
Space Maintenance	$5,316.40
Member Points	$7,200

Recurring Expenses

The following expenses are authorized.

Expense	Yearly
Rent	$45,108
Zoho	$1,167
Laser Loan	$
Chase Fees	$5,625
Quickbooks	$504
Waste Management	$3,216
Comcast	$1,934
Pagely	$1,440
Insurance	$2,686

Recurring Variable Expenses

Electrical and Gas are authorized to the amount the hacker space is billed, which may be more or less than the estimates below.

Expense	Yearly
Gas	$4,578
Comed	$10,058