2015 Budget Vote

Sponsor

• Tom
• Justin
• Jenny

History

• 2014-11-05 - Sponsor Meeting 1
• 2014-12-04 - Sponsor Meeting 2
• 2014-12-11 - Sponsor Meeting 3

Background

Big Picture

"Account"	Amount	Remaining
Member dues income from PayPal	$186,960	$186,960
Amount Currently in Bank	$	$
Recurring Monthly Expenses	-$95,201.96	$91,758.04
4 months operating expenses	-$	$
Area hosts	-$32,953	$
General and Administrative	$1,000.00	$

After everything listed in this proposal, there will still be a projected $ available for the membership's discretion.

Area Host

Area hosts submitted budgets to this vote's sponsors with items that lead toward the area hosts's vision for his or her area. The process chosen for deciding is the following:

• New capital purchases over $500 were not chosen for authorization under this proposal
  • Filtering a specific purchase out was not a condemnation of the purchase, but to allow the members to have a more distinct voice in the expenditure decisions of the Hackerspace.
  • Knowing what might be purchased later this year was helpful in planning the rest of year.
• Member projects were moved out.
  • Again, not a condemnation, but intended for these to be resubmitted as member votes by the interested parties.
  • Knowing these numbers is also very helpful for planning.
• Any area host budget under $3,000 after removing items for separate vote was bumped up to a minimum $3,000.

Grand total: $

Accounts

The following is a list of accounts. They are explained in detail in the linked Google docs.

Account	Yearly
Equipment	$50,319
Furniture	$5,834
Insurance	$2,686
Job Materials	$3,460
Meals and Entertainment	$1,200
Office Expenses	$6,085
Professional Services	$2,700
Regs., Licenses, and Fees	$0
Rent	$47,787.48
Repair & Maintenance	$4,410
Safety Equipment	$1,840
Supplies	$16,414
Tools	$4,091
Utilities	$22,464

• Yearly Total: $

Planning sheet

The following is the sheet used to plan the budget. Please be advised that it is poorly formatted and not written for viewing as it was written for planning.

Link here

Language

• The following expenditures are approved by the membership provided that executing the purchase would not bring the cash assets of the hackerpsace below 4 month operating expenses, currently $30,500. These authorizations will be valid through December 31st, 2015.
• All previous budget authorizations not made in the past 90 days are expired.

Area Host

The Area hosts are authorized to spend the following amounts for tools, consumables, supply and maintenance for their respective areas. Capital purchases over $500 are not valid under this authorization. Capital purchases over $500 that replace or repair existing tooling and machinery are valid under this authorization.

Area	Amount
Electronics	$8,380
Woodworking	$
CNC	$4,420
Cold Metals	$8,875
Hot Metals	$5,820
Arts & Crafts	$4,888
Kitchen	$6,299
Tool Cage	$4,348
General	$
Office of the CTO	$8,307
SEM	$1,330

Office of the CTO

Further breakdown of Office of the CTO expenses, Office Expenses account.

Item Name	Annual Cost	Monthly Cost
Quickbooks		$42.45
Zoho	$1,167
Pagely	$1,440
Creative Cloud		$55
Concur		$80
Quickbooks Upgrades		$40
SSL Certificates	$200
Domain renewal	$100
3rd Party Hosting		$50

General and Administrative

The following expenditures are authorized.

Item	Annual
Account Transfer	$19,100
Advertising	$1,000
Bank Charges	$7,304.16
Meals and Entertainment	$1,200
Insurance	$2,686
Office Expenses	$700
Professional Services	$2,700
Rent	$47,787.48
Utilities	$22,464