2021 Budget Vote
Sponsor
- TBD
History
- (not yet) Dec 4 2020 - Vote announced on the mailing list
- TBD DATE - Language locked in.
- TBD DATE - Vote of the membership on this budget.
Background
PS1 brings in over 200k per year. Some of that money has to be spent on things such as rent and electricity (I assume per the bylaws) and some of it the membership gets to decide how to spend it. The part that the membership controls could be done via 10's or 100's of individual votes throughout the year, but there is something to be said for having one big vote at the beginning of the year, and that is what this is all about. There does not have to be any money allocated for additional votes, and as the organizations financial position changes we will have more or less money to work with.
The budget spreadsheet is to help predict, but not define how money will be saved or spent. Only what is in the language of this vote does.
Aims
This budget is designed with the following goals:
- Make sure there is savings set aside for 10 full months of operating expenses.
- Set aside funds for other emergency expenses such as health and safety, building maintenance/improvements/code compliance, and city occupancy.
- Authorize the Board to spend money on normal administrative expenses not already authorized by the bylaws.
- Predict expenditures based on a conservative membership model that shows 0% growth based on January 2021 membership and income calculations.
Additional Notes
- For additional documentation and calculations please see the [ 2021 PS:One Fiscal Year Budget] Google Docs.
- Events (aka Meals and Entertainment) is a budget chaired by the Events Volunteer. Funds are allocated to those roles, but are considered part of the administrative budget.
- Funding of savings goals/accounts should be amortized over the year. Spending in other categories can still occur before these goals are met.
Language
This vote is to authorize the budget for the fiscal year of 2021, which goes into effect January 1, 2021 and expires December 31, 2021.
The following expenditures and allocations are approved by this budget:
Work In Progress, you can stop reading now.
Administrative
Administrative Expenses
Authorize the board to spend up to -$37,047.00 XX to cover administrative and emergency expenditures for the fiscal year of 2021.
Account | Annual Total | Description |
---|---|---|
Technology Equipment / Supplies (CTO) | -$8,497.00 XX | CTO Budget |
Advertising - Public Relations (PR) | -$2,100.00 XX | PR Budget |
Meals & Entertainment - (Events) | -$3,600.00 XX | |
Office Expenses | -$10,600.00 XX | Includes cleaning services |
Member Points | -$12,250.00 XX | Includes carried member points, new volunteer positions, scholarship |
Savings Requirements
- The board of directors must set aside $8,500 for professional service.
- The board of directors must set aside $XXX,000.00 as a savings requirement that covers 10 months of operational costs, which includes an allocation of $20,000 towards costs incurred from health and safety within the facility and city occupancy and building code requirements. These funds are to be used in case of emergency or in instances where health and safety issues become evident, the determination of which is left at the discretion of the board of directors and shall be noted in the board meeting minutes.
2D CNC
Authorize the board to spend up to $1,555.00, minus funds used from the Temporary 2021 Area Host Budget, to cover 2D CNC Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
3D CNC
Authorize the board to spend up to $3,920.00, minus funds used from the Temporary 2021 Area Host Budget, to cover 3D CNC Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
Laser CNC
Authorize the board to spend up to $9,661.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Laser CNC Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
Industrial CNC
Authorize the board to spend up to $6,580.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Industrial CNC Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
Cold Metals
Authorize the board to spend up to $5,100.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Cold Metals Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
Electronics
Authorize the board to spend up to $5,050, minus funds used from the Temporary 2021 Area Host Budget, to cover Electronics Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
General
Authorize the board to spend up to $3,000, minus funds used from the Temporary 2021 Area Host Budget, to cover General expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
General Operations
Authorize the board to spend up to $11,485.00, minus funds used from the Temporary 2021 Area Host Budget, to cover General Operations expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
Graphic Arts and Textiles
Authorize the board to spend up to $5,600.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Graphic Arts and Textiles Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
Hot Metals
Authorize the board to spend up to $7,750.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Hot Metals Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
Kitchen
Authorize the board to spend up to $3,640.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Kitchen expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
Small Metals
Authorize the board to spend up to $4,800.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Small Metals Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
Woodshop
Authorize the board to spend up to $9,250.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Woodshop expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.
Results
- Time of Vote -
- Quorum:
- For:
- Against:
- Abstain: