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2022 COVID-19 Vaccine Requirement Policy Vote (view source)
Revision as of 20:39, 9 February 2022
, 20:39, 9 February 2022Vote passes.
* folf / Skylar Nova
* folf / Skylar Nova
* crankymuffin / Brian Adamson
* crankymuffin / Brian Adamson
* garyn / gary newhouse
* Andrew Camardella
* Toba / Eric Stein
== Vote Results ==
== Vote Results ==
Quorum:[ ]
Quorum:[48]
Yea Votes: [ ]
Yea Votes: [175]
Nay Votes: [ ]
Nay Votes: [52]
Present or Abstain: [ ]
Present or Abstain: [8]
The vote passed.
== Schedule ==
== Schedule ==
The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. (Certain exceptional vote types have longer discussion periods. Check the Bylaws if you are unsure.)'' If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time. ''
The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. (Certain exceptional vote types have longer discussion periods. Check the Bylaws if you are unsure.)'' If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time. ''
December 28, 2021
December 29, 2021
==== Language Lock Date and Start of Voting ====
==== Language Lock Date and Start of Voting ====
Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.
Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.
January 11, 2022
== Background ==
== Background ==
== Synopsis ==
== Synopsis ==
This policy, if enacted, takes effect January 24, 2022. Members must provide proof of full COVID-19 vaccination via a method determined by the Board prior to entering the space, and their RFID will be locked until they do so. Members may not bypass this requirement by being admitted by other members. Members are responsible for checking the COVID-19 vaccination status of their guests. For events open to the general public, the member hosting the event must check vaccine cards and must ask anyone to leave who is not vaccinated. Signs will be posted at entrances. Only documented medical exceptions to this policy will be considered, and they must be approved by the [[Dispute Resolution Committee | DRC]].
This policy, if enacted, takes effect January 24, 2022. Members must provide proof of full COVID-19 vaccination via a method determined by the Board prior to entering the space, and their RFID will be locked until they do so. Members may not bypass this requirement by being admitted by other members. Members are responsible for checking the COVID-19 vaccination status of their guests. For events open to the general public, the member hosting the event must check vaccine cards and must ask anyone to leave who is not vaccinated. Signs will be posted at entrances. Only documented medical exceptions to this policy will be considered, and they must be approved by the [[Dispute Resolution Committee | DRC]].
== Implementation and Data Retention ==
The co-sponsors of this vote have identified a technology solution as a proposed initial implementation. Nothing in this section shall be construed as binding the Board to accept this implementation or to prevent the Board from changing it at a future date.
Members can submit vaccination card images via Airtable. The data retained in Airtable will include an image of the vaccination card or other record, the date(s) and vaccine type(s)/manufacturer(s) of vaccinations and booster(s), if any, and information such as name, e-mail address, etc. to associate the Airtable entry with the member's entry in Wild Apricot. While the current policy only requires full vaccination, collecting information now about boosters means that, if the CDC and Chicago definitions later change to require boosters, such data would already be available, at least for some members, which will reduce the future impact should the space choose to require boosters as well.
Volunteers will check the vaccination card image against the data provided, correcting it if necessary, and approve it. An automated process will take the approved Airtable data and import it into Wild Apricot as a Boolean field to indicate whether the member meets vaccination requirements. On January 24, the code handling export of Wild Apricot data to the space's RFID access system will be modified to grant access only if this Boolean field is true. An advantage of this process is that Airtable has more granular security than Wild Apricot, so keeping detailed vaccination data in Airtable means a minimum number of persons will have access to it, and Wild Apricot, which by necessity has more persons with administrative access, will only hold the summary Boolean.
We anticipate leaving the RFID tag of all persons granted medical exemptions enabled. Such persons are trusted on their honor not to access the premises without first submitting documentation of a negative COVID-19 test administered by a medical professional within 72 hours of the time of entrance. Airtable will also be used for submission of these test results. This will be audited by volunteers, based on access logs generated by the RFID system of persons with medical exemptions. Evidence of access to the premises without submission of a negative COVID-19 test will prompt an inquiry, and any person who cannot produce negative COVID-19 tests corresponding to their access of the premises will be referred to the Dispute Resolution Committee for possible disciplinary action.
== Statement of Volunteer Resources ==
The language of the vote empowers the Board to approve the process for implementing this vaccine mandate, including designating the persons responsible for implementing it. With that said, the vote co-sponsors do not intend this vote to be a burden on the Board. As such, the co-sponsors assert that, along with Ron Olson, we collectively have the necessary technical expertise with the space's IT systems to implement this proposal, and that if so designated, we commit to volunteering to do so in the timeframe outlined by this vote. The co-sponsors also commit, if designated, to serve as the initial group of volunteers who will validate submitted vaccine card data for all current members.
== Language of the Vote ==
== Language of the Vote ==
A sign indicating that COVID-19 vaccination is required shall be posted conspicuously at each building entrance.
A sign indicating that COVID-19 vaccination is required shall be posted conspicuously at each building entrance.
Persons may request exemption from this policy based on a documented medical reason. The Dispute Resolution Committee will hear and grant or deny requests for exemption. Persons granted exemption from the vaccination requirement must provide documentation of a negative COVID-19 test administered by a medical professional within 72 hours prior to entering Pumping Station: One premises. The Board of Directors shall designate a mechanism for persons with medical exemptions to submit documentation of testing and shall create a process to enable access to the space for such persons.
Persons may request exemption from this policy based on a documented medical reason. The Dispute Resolution Committee, or any group or committee designated by majority vote of the Board of Directors, will hear and grant or deny requests for exemption. Persons granted exemption from the vaccination requirement must provide documentation of a negative COVID-19 test administered by a medical professional within 72 hours prior to entering Pumping Station: One premises. The Board of Directors shall designate a mechanism for persons with medical exemptions to submit documentation of testing and shall create a process to enable access to the space for such persons.
[[Category:Votes]]
[[Category:2022 Votes]]