Changes

== Vote Results ==

== Vote Results ==

   Quorum:[ ]

   Quorum:[48]

   Yea Votes: [ ]   

   Yea Votes: [175]   

   Nay Votes: [ ]

   Nay Votes: [52]

   Present or Abstain: [ ]  

   Present or Abstain: [8]  

 

== Schedule ==

== Schedule ==

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

== Background ==

== Background ==

== Implementation and Data Retention ==

== Implementation and Data Retention ==

The co-sponsors of this vote have identified a proposed technology solution as a proposed initial implementation. Nothing in this section shall be construed as binding the Board to accept this implementation or to prevent the Board from changing it at a future date.

The co-sponsors of this vote have identified a technology solution as a proposed initial implementation. Nothing in this section shall be construed as binding the Board to accept this implementation or to prevent the Board from changing it at a future date.

Members can submit vaccination card images via Airtable. The data retained in Airtable will include an image of the vaccination card or other record, the date(s) and vaccine type(s)/manufacturer(s) of vaccinations and booster(s), if any, and information such as name, e-mail address, etc. to associate the Airtable entry with the member's entry in Wild Apricot. While the current policy only requires full vaccination, collecting information now about boosters means that, if the CDC and Chicago definitions later change to require boosters, such data would already be available, at least for some members, which will reduce the future impact should the space choose to require boosters as well.

Members can submit vaccination card images via Airtable. The data retained in Airtable will include an image of the vaccination card or other record, the date(s) and vaccine type(s)/manufacturer(s) of vaccinations and booster(s), if any, and information such as name, e-mail address, etc. to associate the Airtable entry with the member's entry in Wild Apricot. While the current policy only requires full vaccination, collecting information now about boosters means that, if the CDC and Chicago definitions later change to require boosters, such data would already be available, at least for some members, which will reduce the future impact should the space choose to require boosters as well.

Volunteers will check the vaccination card image against the data provided, correcting it if necessary, and approve it. An automated process will take the Airtable data and import it into Wild Apricot as a Boolean field to indicate whether the member meets vaccination requirements. On January 24, the code handling export of Wild Apricot data to the space's RFID access system will be modified to grant access only if this Boolean field is true. An advantage of this process is that Airtable has more granular security than Wild Apricot, so keeping detailed vaccination data in Airtable will not require exposing the details to Wild Apricot.

Volunteers will check the vaccination card image against the data provided, correcting it if necessary, and approve it. An automated process will take the approved Airtable data and import it into Wild Apricot as a Boolean field to indicate whether the member meets vaccination requirements. On January 24, the code handling export of Wild Apricot data to the space's RFID access system will be modified to grant access only if this Boolean field is true. An advantage of this process is that Airtable has more granular security than Wild Apricot, so keeping detailed vaccination data in Airtable means a minimum number of persons will have access to it, and Wild Apricot, which by necessity has more persons with administrative access, will only hold the summary Boolean.

We anticipate leaving the RFID tag of all persons granted medical exemptions enabled. Such persons are trusted on their honor not to access the premises without first submitting documentation of a of negative COVID-19 test administered by a medical professional within 72 hours of the time of entrance. Airtable will be used for submission of these tests. This will be audited by volunteers, based on access logs generated by the RFID system of persons with medical exemptions. Evidence of access to the premises without submission of a negative COVID-19 test will prompt an inquiry, and any person who cannot produce negative COVID-19 tests corresponding to their access of the premises will be referred to the Dispute Resolution Committee for possible disciplinary action.

We anticipate leaving the RFID tag of all persons granted medical exemptions enabled. Such persons are trusted on their honor not to access the premises without first submitting documentation of a negative COVID-19 test administered by a medical professional within 72 hours of the time of entrance. Airtable will also be used for submission of these test results. This will be audited by volunteers, based on access logs generated by the RFID system of persons with medical exemptions. Evidence of access to the premises without submission of a negative COVID-19 test will prompt an inquiry, and any person who cannot produce negative COVID-19 tests corresponding to their access of the premises will be referred to the Dispute Resolution Committee for possible disciplinary action.

== Statement of Volunteer Resources ==

== Statement of Volunteer Resources ==

The language of the vote empowers the Board to approve the process for implementing this vaccine mandate, including designating the persons responsible for implementing it. With that said, the vote co-sponsors do not intend this vote to be a burden on the Board. As such, we assert that we collectively have technical expertise with the space's IT systems to implement this proposal, and that if so designated, we commit to volunteering to do so in the timeframe outlined by this vote. We also commit, if designated, to serve as the initial group of volunteers who will validate submitted vaccine card data for all current members.

The language of the vote empowers the Board to approve the process for implementing this vaccine mandate, including designating the persons responsible for implementing it. With that said, the vote co-sponsors do not intend this vote to be a burden on the Board. As such, the co-sponsors assert that, along with Ron Olson, we collectively have the necessary technical expertise with the space's IT systems to implement this proposal, and that if so designated, we commit to volunteering to do so in the timeframe outlined by this vote. The co-sponsors also commit, if designated, to serve as the initial group of volunteers who will validate submitted vaccine card data for all current members.

== Language of the Vote ==

== Language of the Vote ==