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Board Meeting Notes 2013-10-08 (view source)
Revision as of 19:02, 29 March 2014
, 19:02, 29 March 2014Robot: Automated text replacement (-(\w+) MM-DD-YYYY=(\d{2})-(\d{2})-(\d{4}) +\1 YYYY-MM-DD=\4-\2-\3)
{{Board Meeting Notes
{{Board Meeting Notes
| Previous MM-DD-YYYY=10-01-2013
| Previous YYYY-MM-DD=2013-10-01
| Current YY-MM-DD=10-08-2013
| Current YY-MM-DD=10-08-2013
| Next MM-DD-YYYY=10-15-2013
| Next YYYY-MM-DD=2013-10-15
| YYYY=2013
| YYYY=2013
}}
}}
Meeting start: 7:??
Meeting start: 7:05pm
=== Attendance ===
=== Attendance ===
==== New Business ====
==== New Business ====
* should we hire an accountant to help Steve with the audit so we can file for 501 faster? [hailey] [Josh]
* should we hire an accountant to help Steve with the audit so we can file for 501 faster? [hailey] [Josh]
* do we like quick books? If so we should vote today to authorize $ for continuing our subscription
* do we like quick books? If so we should vote today to authorize $ for continuing our subscription
* open up applications for tool cage captain? Wanna ask/delegate Triano and Adrianna to help?
* open up applications for tool cage captain? Wanna ask/delegate Triano and Adrianna to help?
* Discuss: potentially discontinue yearly full membership at $700 prepaid.
* Discuss: potentially discontinue yearly full membership at $700 prepaid.
*
** Tangentially discuss: Is payment plan in zoho as a field, and if not, where is it kept? It's hard to tell how someone pays if it isn't paypal and you aren't steve.
** Tangentially discuss: Is payment plan in zoho as a field, and if not, where is it kept? It's hard to tell how someone pays if it isn't paypal and you aren't steve.
** report from ps1 systems working group on automatic systems for billing/access
** report from ps1 systems working group on automatic systems for billing/access
*TRELLO - doing
* TRELLO - doing
** limited amount cards for area hosts
** limited amount cards for area hosts
** fix address on liability waiver
** fix address on liability waiver
** liability insurance review with Goldstein
** liability insurance review with Goldstein
** fix amazon payments
** fix amazon payments
** building electrical up to code? what's the status
** building electrical up to code? what's the status
** haskai llc can't be registered with the state at our address- what's the status on getting them to change that?
** haskai llc can't be registered with the state at our address- what's the status on getting them to change that?
** whats the status on the mill project? how much have they raised? Is it an expenditure we can safely bear now?
** whats the status on the mill project? how much have they raised? Is it an expenditure we can safely bear now?
** corporate filings
** corporate filings
*TRELLO- done
* TRELLO- done
** talk to tony about his way of giving us the bills
** talk to tony about his way of giving us the bills
** get accounting software and use it
** get accounting software and use it
==== Minutes ====
==== Minutes ====
* steve has done a bunch of researches with quickbooks online & has set up our 'departments' - for budgets. steve has also learned how to do excel imports into QBO but
* discuss templates - if we give someone a point, we should tell them. bry is making herself a trello for this.
* signing checks - eric signed a check to guardian. bry got sassy at him about it.
* bry will tell skilton and kevin they have points
* no update on bank/chase cards
** bry will look at baxter credit union w/adam (he works there)
* no waiver address/other issues fix yet
* bryanna is emailing someone at UIC about the flourish wrapup paperwork we need a new copy
* liability insurance potential issues - no update
* amazon payments - let's not try to use with new membership system
* mill project vote will be proposed tonight, looks like 50/50 split between member pledges and ps1 funds
* no progress on equip loan agreement
* name will be used in ban email, bry and eric are doing it tonight
* steve doing beagle bone invoice tonight
* kuperman paypal issue - he's still marked as discontinued. he fixed his paypal, he's now updated in paypal.
* area host discussion - vote ryan and josh were editing needs a bit more work & then getting proposed
* tool cage area hosts - bry is disussiong requirements for the role now and will open applications on the list soon.
* josh is sending a survey out about payment preferences
* ryan wanted to know of DoB is in zoho - there is a field, but we aren't using it.
* no update on audit, we're getting stuff into QBO
==== Votes ====
== votes ==
* board voted $50 for eric to spend on thermostat wire if we need it
* Membership Report -
* Membership Report -
** Full Members:
** Full Members: 82
** Starving Hacker:
** Starving Hacker: 181
** Friends of PS1:
** Friends of PS1: 1
** Total:
** Total: 263
Meeting end:
Meeting end: 7:58pm
