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Board Meeting Notes 2016-02-02 (view source)
Revision as of 02:03, 3 February 2016
, 02:03, 3 February 2016no edit summary
== Attendance ==
== Attendance ==
* Board Members
* Board Members
**
** Justin
** Jennie
** Lyn
** Michael
** Ray
** Simon
** Brian
* Other Members
* Other Members
=== Discussion on previous minutes ===
=== Discussion on previous minutes ===
* Followup on discussion of last week's meeting
** Brian to email Jason to follow up on question about communication with lawyers in RT
=== Consent Agenda ===
=== Consent Agenda ===
** Unanimously passed
=== Committee Reports ===
=== Committee Reports ===
Reports from [[Committees]]
Reports from [[Committees]]
*Space Planning Committee
*Space Planning Committee
** Reviewed the surveys to sort things into more and less viable options for the new space
** Compared with the area host surveys
* Safety Committee
* Safety Committee
** No work until we get access to next door
** Have a list of things to look at
** Last news was that Dan wanted Tony out by April 1
** Erik is our contact with Dan about the lease, Justin is contact for anything else
=== Mail ===
=== Mail ===
* Patrick, Tony
* Chase
* Janet Dornhoff past member - Ray emailed to let her know she has something here
* IRS
** Need more information for determination of 1023 application / 501(c)3 status
** Response should be submitted by February 23
** Justin will scan and email to lawyers
=== Financial Report ===
=== Financial Report ===
* '''Chase Checking:'''
* '''Chase Checking:''' $33,007.40
* '''Chase Savings:'''
* '''Chase Savings:''' $73,642.17
* '''PEX:'''
* '''PEX:''' $9,783.40
* '''PayPal:'''
* '''PayPal:''' $7,690.47
=== Membership Report ===
=== Membership Report ===
* '''Starving Hackers:'''
* '''Starving Hackers:''' 263
* '''Full Members:'''
* '''Full Members:''' 113
* '''Total Members:'''
* '''Total Members:'' '376
* '''Quorum:'''
* '''Quorum:'''38
===Review Banking Transactions ===
*Chase
** Home Depot
*** Cold Metals & Tool Cage
** Account Maintenance Fee
** Rent
** Utilities
** Insurance
** Adobe CC
*Paypal
** Brad, Todd, Ray, Jason, Lyn, Jenny - member points
**Zachary S. - full refund
**Reimbursements
*** Andy L
*** Triano
*** Anna Y
** Andrew
=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
*
*
=== RT ===
=== RT ===
* #4215 Justin will write Flying Broomstick and send a check
** Still waiting for ACH to be fixed
* 3536 - buy trash bags
** put all expenditures into treasury queue
* #3820 - all emails to invalid emails @pumpingstationone.org go to info@ and create rt tickets
** Room agrees that these emails should bounce instead
** Justin will ask Dave to fix this
* 3803 - Insurance ticket outstanding todos
** Itemize large equipment changes since Feb 2015
*** Tig welder
*** New planer
*** New band saw
*** Michael will itemize these items and any new large equipment that we buy throughout the year
** Compare membership total from Feb 2015 to now to see if we need more liability.
*** Number now is approximately the same
*** We may need to increase once we get 400 members (need to doublecheck)
** Get umbrella quote from Paul.
* 3586 & 3463- new email template for full member upgrade (and downgrade) & welcome back email
** How long are authorizations good for if people have left and returned?
*** Good question for another day
** Simon will write these emails
*3393 - Need to create a privacy policy
** Justin will contact lawyers
** Would be helpful to look at other privacy policies
** Should incorporate it into member agreement
** Would have to be a member vote
** Talk at a future meeting about creating a committee to work on this
* 4082 - PS1 2015 Annual Financials - DRAFT
** This is available for members to review behind the RT login
** Still a draft - waiting on resolving a few things before closing out Q4
** Need to close out Q4 by the end of the month
* 3960 - Donation box accounting
** Need to account for the cash
** Anna has access to Electronics donation boxes
** Nobody has access to CNC
** Assume Ron has the key to his area
** Kitchen has donation box
** Justin will give guidance
** New policy:
*** Board will collect keys
*** Board will have at least two people collect and count on a regular basis (once or twice a month to start)
*** The amounts will get logged and added to area host budgets
*** Justin will contact area hosts with info
* 3288 - pay epilog for shipping epilog tube for repair
** Brian will call epilog to find out if we owe them money
* 4155 - Pay Smolk
** Brian will take care of this
* 4146 - Justin will pay Flying Broomstick
* Member points
** 4221 - trygve wants to redeem point- Justin to email to see if he wants to upgrade or a discount
** 4219 - Jason wants to redeem two points - Dave will handle
** 4186 - Ray requesting 1 point - unanimously approved - Dave will handle
** Dave will handle 4183, 4179
=== New Business ===
=== New Business ===
* New Hot Metals Authorizer
** Lauren Svedland is selected
** Justin will notify
* Respond to IRS
** Covered as above
* Order new business cards
** Ray will order new business cards
** Everyone to email Ray with the contact info you want on the business cards
* Authorize spending to add more board members to the LastPass account
** Simon wants access to LastPass to have access to votes@
** Vote: Add one license to the LastPass for $24
*** Pass unanimously
** Vote: Authorize funding Last Pass site license for the next year
*** Passes unanimously
* Need to have gathering events again
** Pi day, shop cleanups again, etc.
** Lyn will take on increasing parties
=== Old Business ===
=== Old Business ===
*Bylaw committee
** Table for next meeting
== Votes ==
== Votes ==