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Board Meeting Notes 2016-02-02 (view source)
Revision as of 17:45, 16 February 2016
, 17:45, 16 February 2016→Todo
** Simon
** Simon
** Brian
** Brian
** Dave
* Other Members
* Other Members
== Minutes ==
== Minutes ==
=== Todo ===
* <span style="background:#00ff00">Justin will scan and email IRS letter to lawyers</span>
* <span style="background:#ffffFF">Justin will contact area hosts with info about new donation box accounting approach</span>
* <span style="background:#ffffFF">Justin will contact lawyers to see if they have any input on writing privacy policies</span>
* <span style="background:#00ff00">Justin will notify new hot metals authorizer - ''done''</span>
* <span style="background:#00FF00">Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ ''done''</span>
* 4221 - trygve wants to redeem point-
** <span style="background:#ffffFF">Justin to email to see if he wants to upgrade or a discount</span>
* <span style="background:#ffffFF">#4215 Justin will write Flying Broomstick and send a check</span>
* <span style="background:#00FF00">Brian to email Jason to follow up on question about communication with lawyers in RT - ''done''</span>
* <span style="background:#00FF00">Brian will call epilog to find out if we owe them money - ''done''</span>
* <span style="background:#ffffFF">Brian will take care of paying Smolk</span>
* <span style="background:#00FF00">Dave will handle 4183, 4179, 4219, 4186 member point tickets ''done, 1 pending response''</span>
* <span style="background:#ffffFF">Ray will order new business cards</span>
* <span style="background:#ffffFF">'''All Directors''' to to email Ray with the contact info you want on business cards</span>
* <span style="background:#00FF00">Lyn will take on increasing parties & fun events at the space 'ongoing and 1st one planned for 2/14/16'</span>
* <span style="background:#FFFF00">Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''</span>
* <span style="background:#00FF00">Simon will write new email templates for member upgrade and welcome back - ''done''</span>
=== Discussion on previous minutes ===
=== Discussion on previous minutes ===
* Followup on discussion of last week's meeting
* Followup on discussion page of last week's meeting
** Brian to email Jason to follow up on question about communication with lawyers in RT
** Brian to email Jason to follow up on question about communication with lawyers in RT
=== Consent Agenda ===
=== Consent Agenda ===
* Unanimously passed (approving previous meeting minutes)
=== Committee Reports ===
=== Committee Reports ===
* Safety Committee
* Safety Committee
** No work until we get access to next door
** No work until we get access to next door
** Have a list of things to look at
** Have a list of things to look at when we do.
** Last news was that Dan wanted Tony out by April 1
** Last news was that Dan wanted Tony out by April 1
** Erik is our contact with Dan about the lease, Justin is contact for anything else
** Erik is our contact with Dan about the lease, Justin is contact for anything else
* Janet Dornhoff past member - Ray emailed to let her know she has something here
* Janet Dornhoff past member - Ray emailed to let her know she has something here
* IRS
* IRS
** Need more information for determination of 1023 application / 501(c)3 status
** They need more information for determination of 1023 application / 501(c)3 status
** Response should be submitted by February 23
** Response should be submitted by February 23
** Justin will scan and email to lawyers
** Justin will scan and email IRS letter to lawyers
=== Financial Report ===
=== Financial Report ===
* '''Starving Hackers:''' 263
* '''Starving Hackers:''' 263
* '''Full Members:''' 113
* '''Full Members:''' 113
* '''Total Members:'' '376
* '''Total Members:''' 376
* '''Quorum:'''38
* '''Quorum:'''38
* #3820 - all emails to invalid emails @pumpingstationone.org go to info@ and create rt tickets
* #3820 - all emails to invalid emails @pumpingstationone.org go to info@ and create rt tickets
** Room agrees that these emails should bounce instead
** Room agrees that these emails should bounce instead
** Justin will ask Dave to fix this
** Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@
* 3803 - Insurance ticket outstanding todos
* 3803 - Insurance ticket outstanding todos
*** New planer
*** New planer
*** New band saw
*** New band saw
*** Michael will itemize these items and any new large equipment that we buy throughout the year
*** Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year
** Compare membership total from Feb 2015 to now to see if we need more liability.
** Compare membership total from Feb 2015 to now to see if we need more liability.
** How long are authorizations good for if people have left and returned?
** How long are authorizations good for if people have left and returned?
*** Good question for another day
*** Good question for another day
** Simon will write these emails
** Simon will write new email templates for member upgrade and welcome back
*3393 - Need to create a privacy policy
*3393 - Need to create a privacy policy
** Justin will contact lawyers
** Justin will contact lawyers for their input on privacy policies
** Would be helpful to look at other privacy policies
** Would be helpful to look at other privacy policies
** Should incorporate it into member agreement
** Should incorporate it into member agreement
** Assume Ron has the key to his area
** Assume Ron has the key to his area
** Kitchen has donation box
** Kitchen has donation box
** New policy:
** New policy:
*** Board will have at least two people collect and count on a regular basis (once or twice a month to start)
*** Board will have at least two people collect and count on a regular basis (once or twice a month to start)
*** The amounts will get logged and added to area host budgets
*** The amounts will get logged and added to area host budgets
*** Justin will contact area hosts with info
*** Justin will contact area hosts with info about new donation box accounting approach
* 3288 - pay epilog for shipping epilog tube for repair
* 3288 - pay epilog for shipping epilog tube for repair
* 4155 - Pay Smolk
* 4155 - Pay Smolk
** Brian will take care of this
** Brian will take care of paying Smolk
* 4146 - Justin will pay Flying Broomstick
* 4146 - Justin will pay Flying Broomstick
* Member points
* Member points
** 4221 - trygve wants to redeem point- Justin to email to see if he wants to upgrade or a discount
** 4221 - trygve wants to redeem point- Justin to email to see if he wants to upgrade or a discount
** 4219 - Jason wants to redeem two points - Dave will handle
** 4219 - Jason wants to redeem two points - Dave will handle
** 4186 - Ray requesting 1 point - unanimously approved - Dave will handle
** 4186 - Ray requesting 1 point - unanimously approved - Dave will handle
** Dave will handle 4183, 4179
** Dave will handle 4183, 4179, 4219, 4186 member point tickets -
=== New Business ===
=== New Business ===
*Bylaw committee
*Bylaw committee
** Table for next meeting
** Table for next meeting
== Votes ==
== Votes ==
** Vote: Add one license to the LastPass for $24 for Secretary@
*** Passes unanimously
** Vote: Authorize funding Last Pass site license for the next year
*** Passes unanimously