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| ** Simon | | ** Simon |
| ** Brian | | ** Brian |
| + | ** Dave |
| | | |
| * Other Members | | * Other Members |
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| | | |
| == Minutes == | | == Minutes == |
| + | |
| + | === Todo === |
| + | * <span style="background:#00ff00">Justin will scan and email IRS letter to lawyers</span> |
| + | * <span style="background:#ffffFF">Justin will contact area hosts with info about new donation box accounting approach</span> |
| + | * <span style="background:#ffffFF">Justin will contact lawyers to see if they have any input on writing privacy policies</span> |
| + | * <span style="background:#00ff00">Justin will notify new hot metals authorizer - ''done''</span> |
| + | * <span style="background:#00FF00">Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ ''done''</span> |
| + | * 4221 - trygve wants to redeem point- |
| + | ** <span style="background:#ffffFF">Justin to email to see if he wants to upgrade or a discount</span> |
| + | * <span style="background:#ffffFF">#4215 Justin will write Flying Broomstick and send a check</span> |
| + | * <span style="background:#00FF00">Brian to email Jason to follow up on question about communication with lawyers in RT - ''done''</span> |
| + | * <span style="background:#00FF00">Brian will call epilog to find out if we owe them money - ''done''</span> |
| + | * <span style="background:#ffffFF">Brian will take care of paying Smolk</span> |
| + | * <span style="background:#00FF00">Dave will handle 4183, 4179, 4219, 4186 member point tickets ''done, 1 pending response''</span> |
| + | * <span style="background:#ffffFF">Ray will order new business cards</span> |
| + | * <span style="background:#ffffFF">'''All Directors''' to to email Ray with the contact info you want on business cards</span> |
| + | * <span style="background:#00FF00">Lyn will take on increasing parties & fun events at the space 'ongoing and 1st one planned for 2/14/16'</span> |
| + | * <span style="background:#FFFF00">Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''</span> |
| + | * <span style="background:#00FF00">Simon will write new email templates for member upgrade and welcome back - ''done''</span> |
| | | |
| === Discussion on previous minutes === | | === Discussion on previous minutes === |
− | * Followup on discussion of last week's meeting | + | * Followup on discussion page of last week's meeting |
| ** Brian to email Jason to follow up on question about communication with lawyers in RT | | ** Brian to email Jason to follow up on question about communication with lawyers in RT |
| + | |
| | | |
| === Consent Agenda === | | === Consent Agenda === |
− | * Unanimously passed | + | * Unanimously passed (approving previous meeting minutes) |
| | | |
| === Committee Reports === | | === Committee Reports === |
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| * Safety Committee | | * Safety Committee |
| ** No work until we get access to next door | | ** No work until we get access to next door |
− | ** Have a list of things to look at | + | ** Have a list of things to look at when we do. |
| ** Last news was that Dan wanted Tony out by April 1 | | ** Last news was that Dan wanted Tony out by April 1 |
| ** Erik is our contact with Dan about the lease, Justin is contact for anything else | | ** Erik is our contact with Dan about the lease, Justin is contact for anything else |
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| * Janet Dornhoff past member - Ray emailed to let her know she has something here | | * Janet Dornhoff past member - Ray emailed to let her know she has something here |
| * IRS | | * IRS |
− | ** Need more information for determination of 1023 application / 501(c)3 status | + | ** They need more information for determination of 1023 application / 501(c)3 status |
| ** Response should be submitted by February 23 | | ** Response should be submitted by February 23 |
− | ** Justin will scan and email to lawyers | + | ** Justin will scan and email IRS letter to lawyers |
| | | |
| === Financial Report === | | === Financial Report === |
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| * '''Starving Hackers:''' 263 | | * '''Starving Hackers:''' 263 |
| * '''Full Members:''' 113 | | * '''Full Members:''' 113 |
− | * '''Total Members:'' '376 | + | * '''Total Members:''' 376 |
| * '''Quorum:'''38 | | * '''Quorum:'''38 |
| | | |
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| * #3820 - all emails to invalid emails @pumpingstationone.org go to info@ and create rt tickets | | * #3820 - all emails to invalid emails @pumpingstationone.org go to info@ and create rt tickets |
| ** Room agrees that these emails should bounce instead | | ** Room agrees that these emails should bounce instead |
− | ** Justin will ask Dave to fix this | + | ** Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ |
| | | |
| * 3803 - Insurance ticket outstanding todos | | * 3803 - Insurance ticket outstanding todos |
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| *** New planer | | *** New planer |
| *** New band saw | | *** New band saw |
− | *** Michael will itemize these items and any new large equipment that we buy throughout the year | + | *** Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year |
| | | |
| ** Compare membership total from Feb 2015 to now to see if we need more liability. | | ** Compare membership total from Feb 2015 to now to see if we need more liability. |
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| ** How long are authorizations good for if people have left and returned? | | ** How long are authorizations good for if people have left and returned? |
| *** Good question for another day | | *** Good question for another day |
− | ** Simon will write these emails | + | ** Simon will write new email templates for member upgrade and welcome back |
| | | |
| *3393 - Need to create a privacy policy | | *3393 - Need to create a privacy policy |
− | ** Justin will contact lawyers | + | ** Justin will contact lawyers for their input on privacy policies |
| ** Would be helpful to look at other privacy policies | | ** Would be helpful to look at other privacy policies |
| ** Should incorporate it into member agreement | | ** Should incorporate it into member agreement |
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| ** Assume Ron has the key to his area | | ** Assume Ron has the key to his area |
| ** Kitchen has donation box | | ** Kitchen has donation box |
− | ** Justin will give guidance
| |
| | | |
| ** New policy: | | ** New policy: |
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| *** Board will have at least two people collect and count on a regular basis (once or twice a month to start) | | *** Board will have at least two people collect and count on a regular basis (once or twice a month to start) |
| *** The amounts will get logged and added to area host budgets | | *** The amounts will get logged and added to area host budgets |
− | *** Justin will contact area hosts with info | + | *** Justin will contact area hosts with info about new donation box accounting approach |
| | | |
| * 3288 - pay epilog for shipping epilog tube for repair | | * 3288 - pay epilog for shipping epilog tube for repair |
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| | | |
| * 4155 - Pay Smolk | | * 4155 - Pay Smolk |
− | ** Brian will take care of this | + | ** Brian will take care of paying Smolk |
| | | |
| * 4146 - Justin will pay Flying Broomstick | | * 4146 - Justin will pay Flying Broomstick |
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| * Member points | | * Member points |
| ** 4221 - trygve wants to redeem point- Justin to email to see if he wants to upgrade or a discount | | ** 4221 - trygve wants to redeem point- Justin to email to see if he wants to upgrade or a discount |
− | ** 4219 - Jason wants to redeem two points - Dave will handle | + | ** 4219 - Jason wants to redeem two points - Dave will handle |
| ** 4186 - Ray requesting 1 point - unanimously approved - Dave will handle | | ** 4186 - Ray requesting 1 point - unanimously approved - Dave will handle |
− | ** Dave will handle 4183, 4179 | + | ** Dave will handle 4183, 4179, 4219, 4186 member point tickets - |
| | | |
| === New Business === | | === New Business === |
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| | | |
| *Bylaw committee | | *Bylaw committee |
− | ** Table for next meeting | + | ** Table for next meeting |
| | | |
| == Votes == | | == Votes == |
| + | ** Vote: Add one license to the LastPass for $24 for Secretary@ |
| + | *** Passes unanimously |
| + | ** Vote: Authorize funding Last Pass site license for the next year |
| + | *** Passes unanimously |