Changes

Board Meeting Notes 2016-02-16 (view source)

Revision as of 02:07, 17 February 2016

2,121 bytes added , 02:07, 17 February 2016

no edit summary

Line 67: Line 67:

* Old Todos:

** Justin will scan and email IRS letter to lawyers

−

** Justin will contact area hosts with info about new donation box accounting approach

+

** Justin will write response to IRS

+

** Justin will contact area hosts with info about new donation box accounting approach

+

*** Jennie messaged area hosts

+

*** Money is counted and now in the lockbox

+

*** Andrew is going to try to put new keys

+

*** Jennie to follow up with area hosts and collect keys

** Justin will contact lawyers to see if they have any input on writing privacy policies

+

** to do

** Justin will notify new hot metals authorizer - ''done''

** Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ ''done''

+

*** Dave handled this, gets a response email

** 4221 - trygve wants to redeem point-

−

*** Justin to email to see if he wants to upgrade or a discount

+

*** Justin to email to see if he wants to upgrade or a discount

−

** #4215 Justin will write Flying Broomstick and send a check

+

** #4215 Justin will write Flying Broomstick and send a check

** Brian to email Jason to follow up on question about communication with lawyers in RT - ''done''

** Brian will call epilog to find out if we owe them money - ''done''

−

** Brian will take care of paying Smolk

+

** Brian will take care of paying Smolk

+

*** There were two payments to Paul in Quickbooks

** Dave will handle 4183, 4179, 4219, 4186 member point tickets ''done, 1 pending response''

−

** Ray will order new business cards

+

** Ray will order new business cards

−

** '''All Directors''' to to email Ray with the contact info you want on business cards

+

***

+

** '''All Directors''' to to email Ray with the contact info you want on business cards

+

*** Have Brian, Simon, Justin, Michael | Lyn sent the info

+

***

** Lyn will take on increasing parties & fun events at the space 'ongoing and 1st one planned for 2/14/16'

−

** Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''

+

** Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''

+

*** Done & ongoing project

** Simon will write new email templates for member upgrade and welcome back - ''done''

+

*** Simon to add a downgrade template

+

** Dave to scan IRS letter

== Minutes ==

Line 133: Line 147:

=== Member Leaving Reason Reports ===

−

~~Going~~ back to ~~Jan~~ 24

+

(Reports going back to January 24)

+

* Moving away for a few months, hope to rejoin on return

* Too busy, not using space often enough, not able to get certified on shopbot & lasercutter

Line 140: Line 155:

* Not enough time to work on projects or visit

** Plan on returning when more free time

+

* Leaving Chicago

+

* Leaving town

+

** Take Sam Reicks name off the shelf

+

* Bought my own tools and not many projects right now

+

* Live far away, don't use the space enough

+

* Need more internal motivation to use the space

+

* Traveling too much right now, use PS:One for wifi and social interactions, probably back in a month or so

+

* Too busy to spend time in the shop

+

* Not using my membership much

+

* Multiple reasons:

−

# Live far away

+

** Live far away

−

# Couldn't get authorized on Shopbot - didn't want to attend two classes

+

** Couldn't get authorized on Shopbot - didn't want to attend two classes

−

# Went to Milwaukee hackerspace instead

+

** Went to Milwaukee hackerspace instead

*** Feels like more people in Milwaukee

−

# Suggest more security:

+

**Suggest more security:

*** Want the wifi more secured, separate subnets for public & private use

−

# New member procedures

+

** New member procedures

*** Didn't want to come to different meetings

*** Orientation felt redundant with Tuesday meeting

Line 154: Line 181:

***** Front wiki page isn't easy to navigate for new members

***** Form a committee to look at welcome process

−

# Authorizations

+

** Authorizations

*** Want more times available for authorizations

−

# Storage - would like more space

+

** Storage - would like more space

** We could suggest storage spaces nearby

−

# Dues

+

** Dues

** Milwaukee is $40 / person

+

=== RT ===

+

* 4291 - pay Flying Broomstick

+

** Justin to pay Flying Broomstick

+

* 4294 - Nomination for Trygve to earn a member point

+

** Passes unaninimously

+

** TODO

+

* Simon spend

+

** Dave will refund for Simon member point

+

* 4242 - Ray member point request

+

** 1 point for 5 members

+

** 6 in favor, 1 abstain

+

* 4085 - Dave owes a member point

+

* Dave will handle member point tickets

+

=== New Business ===

+

==== Volunteer Liability====

+

* Directors are covered, volunteers are not

+

** Specifically area hosts & authorizers

+

** Question for insurance agent - does our current coverage this?

+

*** Michael's research suggests no

+

** Justin will introduce Michael to Insurance agent

+

** Michael will investigate getting coverage

+

** Michael will look into options

+

** Andrew has a recommendation - will send to Michael

+

====Birthday Party budget====

+

* $1200 budget for the whole year. Don't spend more than half.

+

====Bylaws Revision====

+

* Proposal: Create committee, recruit a chair, select board member to be liaison

+

** Lawyers need to be involved and approve bylaws

+

** Lyn will lead the search for a committee chair

+

** Unanimous vote to approve creation of the committee

+

** Justin will be the liaison between committee and lawyers

+

**

====Welcome Committee====

+

* Simon will start email thread

=== Old Business ===

== Votes ==

Esp

Domain Admins

763

edits

Changes

Board Meeting Notes 2016-02-16 (view source)

Revision as of 02:07, 17 February 2016

Navigation menu

Search