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Board Meeting Notes 2016-02-16 (view source)
Revision as of 02:05, 29 February 2016
, 02:05, 29 February 2016no edit summary
== Attendance ==
== Attendance ==
* Board Members
* Board Members
**
** Ray
** Jennie
**Justin
** Lyn
** Dave
** Michael
** Simon
* Other Members
* Other Members
**
** Andrew C.
== Agenda ==
== Agenda ==
* Old Todos:
* Old Todos:
** <span style="background:#00ff00">Justin will scan and email IRS letter to lawyers</span>
** <span style="background:#00ff00">Justin will scan and email IRS letter to lawyers</span>
** <span style="background:#ffffFF">Justin will contact area hosts with info about new donation box accounting approach</span>
** Justin will write response to IRS
** <span style="background:#FFFF00">Justin will contact area hosts with info about new donation box accounting approach</span>
*** Jennie messaged area hosts
*** Money has been collected counted and now in the lockbox
*** Andrew is going to try to put new lock on the box
*** Jennie to follow up with area hosts and collect keys
** <span style="background:#ffffFF">Justin will contact lawyers to see if they have any input on writing privacy policies</span>
** <span style="background:#ffffFF">Justin will contact lawyers to see if they have any input on writing privacy policies</span>
** to do
** <span style="background:#00ff00">Justin will notify new hot metals authorizer - ''done''</span>
** <span style="background:#00ff00">Justin will notify new hot metals authorizer - ''done''</span>
** <span style="background:#00FF00">Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ ''done''</span>
** <span style="background:#00FF00">Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ ''done''</span>
*** Dave handled this. Mail to invalid address now get a response email
** 4221 - trygve wants to redeem point-
** 4221 - trygve wants to redeem point-
*** <span style="background:#ffffFF">Justin to email to see if he wants to upgrade or a discount</span>
*** <span style="background:#00FF00">Justin to email to see if he wants to upgrade or a discount</span>
** <span style="background:#ffffFF">#4215 Justin will write Flying Broomstick and send a check</span>
** <span style="background:#00FF00">#4215 Justin will write Flying Broomstick and send a check</span>
** <span style="background:#00FF00">Brian to email Jason to follow up on question about communication with lawyers in RT - ''done''</span>
** <span style="background:#00FF00">Brian to email Jason to follow up on question about communication with lawyers in RT - ''done''</span>
** <span style="background:#00FF00">Brian will call epilog to find out if we owe them money - ''done''</span>
** <span style="background:#00FF00">Brian will call epilog to find out if we owe them money - ''done''</span>
** <span style="background:#ffffFF">Brian will take care of paying Smolk</span>
** <span style="background:#FFFF00">Brian will take care of paying Smolk</span>
*** There were two payments to Paul in Quickbooks
** <span style="background:#00FF00">Dave will handle 4183, 4179, 4219, 4186 member point tickets ''done, 1 pending response''</span>
** <span style="background:#00FF00">Dave will handle 4183, 4179, 4219, 4186 member point tickets ''done, 1 pending response''</span>
** <span style="background:#ffffFF">Ray will order new business cards</span>
** <span style="background:#FFFF00">Ray will order new business cards</span>
** <span style="background:#ffffFF">'''All Directors''' to to email Ray with the contact info you want on business cards</span>
***
** <span style="background:#FFFF00">'''All Directors''' to to email Ray with the contact info you want on business cards</span>
*** Have Brian, Simon, Justin, Michael | Lyn sent the info
*** Need Jennie, Dave to send business card info to Ray
** <span style="background:#00FF00">Lyn will take on increasing parties & fun events at the space 'ongoing and 1st one planned for 2/14/16'</span>
** <span style="background:#00FF00">Lyn will take on increasing parties & fun events at the space 'ongoing and 1st one planned for 2/14/16'</span>
** <span style="background:#FFFF00">Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''</span>
** <span style="background:#00FF00">Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''</span>
*** Done & ongoing project
** <span style="background:#00FF00">Simon will write new email templates for member upgrade and welcome back - ''done''</span>
** <span style="background:#00FF00">Simon will write new email templates for member upgrade and welcome back - ''done''</span>
*** Simon to add a downgrade template
** Dave to scan IRS letter
** Jennie to handle next board meeting - Justin will be out of town
== Minutes ==
== Minutes ==
=== Discussion on previous minutes ===
=== Discussion on previous minutes ===
* Approved
=== Consent Agenda ===
=== Consent Agenda ===
* N/A
=== Committee Reports ===
=== Committee Reports ===
Reports from [[Committees]]
* Space Planning Committee
** New construction & Permits
** What construction is necessary?
*** New wall to segregate new woodshop location from dust-free areas
** How much will things cost - construction, permits, etc.
* Planning committee will ultimately present three options for selection
* Safety Committee
** On hold until move-in date
** Dan said the lighting will work.
=== Mail ===
=== Mail ===
* IRS: Need to file form 990-N
** Justin will communicate with lawyers & Accountant
=== Financial Report ===
=== Financial Report ===
* '''Chase Checking:'''
* '''Chase Checking:''' $39,692.34
* '''Chase Savings:'''
* '''Chase Savings:''' $73,642.17
* '''PEX:'''
* '''PEX:''' $8,941.57
* '''PayPal:'''
* '''PayPal:''' $5,630.95
* Recent transactions:
** Electric bill
** Flying Broomstick
** RT4155 - Dean paying Paul Smolk
** Andrew reimbursed ~$100 for 3-D printer filament
* Justin will pay new Flying Broomstick invoice
=== Membership Report ===
=== Membership Report ===
=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
(Reports going back to January 24)
* Moving away for a few months, hope to rejoin on return
* Too busy, not using space often enough, not able to get certified on shopbot & lasercutter
** Want to be able to sign up once to get into authorization queue for popular tools
** Idea for daypass membership
* Not enough time to work on projects or visit
** Plan on returning when more free time
* Leaving Chicago
* Leaving town
** Todo: Take Sam Reicks name off the shelf
* Bought my own tools and not many projects right now
* Live far away, don't use the space enough
* Need more internal motivation to use the space
* Traveling too much right now, use PS:One for wifi and social interactions, probably back in a month or so
* Too busy to spend time in the shop
* Not using my membership much
* Multiple reasons:
** Live far away
** Couldn't get authorized on Shopbot - didn't want to attend two classes
** Went to Milwaukee hackerspace instead
*** Feels like more people in Milwaukee
**Suggest more security:
*** Want the wifi more secured, separate subnets for public & private use
** New member procedures
*** Didn't want to come to different meetings
*** Orientation felt redundant with Tuesday meeting
**** Discussion:
***** The join page is the single portal
***** Front wiki page isn't easy to navigate for new members
***** Form a committee to look at welcome process
** Authorizations
*** Want more times available for authorizations
** Storage - would like more space
** We could suggest storage spaces nearby
** Dues
** Milwaukee is $40 / person
=== RT ===
=== RT ===
* 4291 - pay Flying Broomstick
** Justin to pay Flying Broomstick
* 4294 - Nomination for Trygve to earn a member point
** Passes unaninimously
** TODO
* Simon spend point request
** Dave will refund for Simon member point
* 4242 - Ray member point request
** 1 point for 5 members
** 6 in favor, 1 abstain
* 4085 - Dave owes a member point
* Dave will handle member point tickets
=== New Business ===
=== New Business ===
==== Volunteer Liability====
* Directors are covered, volunteers are not
** Specifically area hosts & authorizers
** Question for insurance agent - does our current coverage this?
*** Michael's research suggests no
** Justin will introduce Michael to Insurance agent
** Michael will investigate getting coverage for volunteer liability and look into options
** Andrew has a recommendation - will send to Michael
====Birthday Party budget====
* $1200 budget for the whole year. Don't spend more than half.
====Bylaws Revision====
* Proposal: Create committee, recruit a chair, select board member to be liaison
** Lawyers need to be involved and approve bylaws
** Lyn will lead the search for a committee chair for bylaw committee
** Vote to approve creation of the committee passes unanimously
** Justin will be the liaison between committee and lawyers
====Welcome Committee====
* Simon will start email thread
=== Old Business ===
=== Old Business ===
== Votes ==
== Votes ==