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| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
− | ** | + | ** Jennie |
| + | ** Lyn |
| + | ** Michael |
| + | ** Ray |
| + | ** Simon |
| | | |
| * Other Members | | * Other Members |
− | ** | + | ** Andrew Camardella |
| | | |
| == Agenda == | | == Agenda == |
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| * Check RT queue | | * Check RT queue |
| * New business | | * New business |
| + | ** Discuss expediting getting a lease signed. |
| + | ** New Member / Onboarding / Welcome Committee |
| * Old business | | * Old business |
| | | |
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| | | |
| === Consent Agenda === | | === Consent Agenda === |
| + | * Previous minutes approved unanimously |
| | | |
| === Committee Reports === | | === Committee Reports === |
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| Reports from [[Committees]] | | Reports from [[Committees]] |
| | | |
| + | * Safety committee - waiting for a lease |
| + | ** Some fire extinguishers still need to go up, Ray would like some advice from the safety committee, he'll followup. |
| + | |
| + | * Space-planning committee |
| + | ** Dan gave a plot of survey with outline of detail |
| + | ** Tony thought Brian might now where the plans for the building are. |
| + | ** There is an svg drawing of the blueprints for the building on the wiki somewhere |
| + | ** Figuring out space for different desires from the survey |
| + | |
| + | * Bylaw committee |
| + | ** Lyn has five people for the committee, hopefully formed by next meeting |
| === Mail === | | === Mail === |
| + | * One piece power racing |
| | | |
| === Financial Report === | | === Financial Report === |
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $39,676.18 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,644.66 |
− | * '''PEX:''' | + | * '''PEX:''' $2,872.12 |
− | * '''PayPal:''' | + | * '''PayPal:''' $5,513.35 |
| | | |
| === Membership Report === | | === Membership Report === |
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 274 |
− | * '''Full Members:''' | + | * '''Full Members:''' 113 |
− | * '''Total Members:''' | + | * '''Total Members:''' 387 |
− | * '''Quorum:''' | + | * '''Quorum:''' 38 |
| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
| + | * In Justin's email, check in next meeting |
| + | |
| | | |
| === RT === | | === RT === |
| + | |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen it. |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to refer to Ray |
| + | |
| + | |
| + | * Simon to let Brian know about Treasury tickets for when he's recovered |
| + | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 RT4354]] - request to redeem a member point - |
| + | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4336 RT4336]] - We need to refund JP $40 (one month) for volunteer authorization |
| + | |
| + | |
| + | |
| + | * Simon to look into Flying Broomstick payment and communicate with Justin and Brian to get Flying Broomstick paid |
| + | |
| + | |
| + | ====Member Points==== |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4323 4323]] Dave requesting a member point - passes unanimously |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4322 4322]] Lyn requests member points - passes unanimously with one abstain |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4321 4321]] Lyn requests to spend a member point |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4315 4315]] Ray requests member points - passes unanimously with one abstain |
| + | * Michael to handle member point tickets |
| + | |
| + | * We had a brief discussion of member points & [[Things_that_get_Member_Points]] |
| + | ** This page might be better titled "Things that ''may'' get Member Points" |
| | | |
| === New Business === | | === New Business === |
| + | |
| + | * Double rent |
| + | ** Simon to send Justin a note about canceling the ACH for next month |
| + | |
| + | ====Expediting getting a lease signed==== |
| + | * Justin & Dan need to get together to sign a lease |
| + | * Report from Eric Beauchamp is that the negotiation is mostly done |
| + | * Michael to ask Eric to push Dan to sign a lease |
| + | ** Ray is a backup to talk to Dan |
| + | |
| + | ====New member onboarding==== |
| + | * Revise welcome materials & orientation |
| + | ** Refer to the [[Orientation_Program_Policy_Vote]] |
| + | ** Ray is working on revising welcome materials |
| + | * Ease authorization and getting people working sooner |
| + | * Recruiting & growth |
| + | * New member mentors |
| | | |
| === Old Business === | | === Old Business === |
| + | ====Todos from last meeting==== |
| + | * Jennie, Dave will send business card info to Ray - DONE |
| + | ** Ray will send pdfs of cards |
| + | * Jennie to follow up with area hosts and collect keys to donation boxes - in progress |
| + | ** Ron has a key still |
| + | ** Simon gave Anna's key to Jennie |
| + | * Justin will write response to IRS - DONE |
| + | * Justin to pay Flying Broomstick - [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4291 ticket 4291]] - |
| + | ** Simon to check in with Brian |
| + | * Justin will introduce Michael to insurance agent - DONE |
| + | * Michael will investigate getting coverage for volunteer liability and look into options - DONE |
| + | ** Michael talked to Paul ---via email---[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 22:48, 1 March 2016 (CST) |
| + | ** Volunteers are covered, with the exception of if a volunteer harms another volunteer ---my current understanding,will continue review---[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 22:48, 1 March 2016 (CST) |
| + | ** Federal law that protects volunteers cuts off at $500 - they may become employees at some point. |
| + | *** Regardless our insurance covers both volunteers or employees |
| + | ** Michael suggests written agreements with hosts/authorizers defining volunteer relationships |
| + | ** Michael will look into a template for written agreements |
| + | * Dave will handle member point tickets (trygve/4294, Ray/4242, Simon/ - DONE |
| + | * Lyn will lead the search for a committee chair for bylaw committee - DONE |
| + | * Simon will start email thread about welcome committee - fail |
| + | * Simon to add a downgrade email template - DONE |
| + | * (unowned) - Take Sam Reicks name off his shelf - DONE by Lyn |
| | | |
| == Votes == | | == Votes == |