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Board Meeting Notes 2016-03-01 (view source)
Revision as of 01:55, 4 March 2016
, 01:55, 4 March 2016no edit summary
== Attendance ==
== Attendance ==
* Board Members
* Board Members
**
** Jennie
** Lyn
** Michael
** Ray
** Simon
* Other Members
* Other Members
**
** Andrew Camardella
== Agenda ==
== Agenda ==
* Check RT queue
* Check RT queue
* New business
* New business
** Discuss expediting getting a lease signed.
** New Member / Onboarding / Welcome Committee
* Old business
* Old business
=== Consent Agenda ===
=== Consent Agenda ===
* Previous minutes approved unanimously
=== Committee Reports ===
=== Committee Reports ===
Reports from [[Committees]]
Reports from [[Committees]]
* Safety committee - waiting for a lease
** Some fire extinguishers still need to go up, Ray would like some advice from the safety committee, he'll followup.
* Space-planning committee
** Dan gave a plot of survey with outline of detail
** Tony thought Brian might now where the plans for the building are.
** There is an svg drawing of the blueprints for the building on the wiki somewhere
** Figuring out space for different desires from the survey
* Bylaw committee
** Lyn has five people for the committee, hopefully formed by next meeting
=== Mail ===
=== Mail ===
* One piece power racing
=== Financial Report ===
=== Financial Report ===
* '''Chase Checking:'''
* '''Chase Checking:''' $39,676.18
* '''Chase Savings:'''
* '''Chase Savings:''' $73,644.66
* '''PEX:'''
* '''PEX:''' $2,872.12
* '''PayPal:'''
* '''PayPal:''' $5,513.35
=== Membership Report ===
=== Membership Report ===
* '''Starving Hackers:'''
* '''Starving Hackers:''' 274
* '''Full Members:'''
* '''Full Members:''' 113
* '''Total Members:'''
* '''Total Members:''' 387
* '''Quorum:'''
* '''Quorum:''' 38
=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
* In Justin's email, check in next meeting
=== RT ===
=== RT ===
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen it.
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to refer to Ray
* Simon to let Brian know about Treasury tickets for when he's recovered
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 RT4354]] - request to redeem a member point -
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4336 RT4336]] - We need to refund JP $40 (one month) for volunteer authorization
* Simon to look into Flying Broomstick payment and communicate with Justin and Brian to get Flying Broomstick paid
====Member Points====
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4323 4323]] Dave requesting a member point - passes unanimously
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4322 4322]] Lyn requests member points - passes unanimously with one abstain
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4321 4321]] Lyn requests to spend a member point
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4315 4315]] Ray requests member points - passes unanimously with one abstain
* Michael to handle member point tickets
* We had a brief discussion of member points & [[Things_that_get_Member_Points]]
** This page might be better titled "Things that ''may'' get Member Points"
=== New Business ===
=== New Business ===
* Double rent
** Simon to send Justin a note about canceling the ACH for next month
====Expediting getting a lease signed====
* Justin & Dan need to get together to sign a lease
* Report from Eric Beauchamp is that the negotiation is mostly done
* Michael to ask Eric to push Dan to sign a lease
** Ray is a backup to talk to Dan
====New member onboarding====
* Revise welcome materials & orientation
** Refer to the [[Orientation_Program_Policy_Vote]]
** Ray is working on revising welcome materials
* Ease authorization and getting people working sooner
* Recruiting & growth
* New member mentors
=== Old Business ===
=== Old Business ===
====Todos from last meeting====
* Jennie, Dave will send business card info to Ray - DONE
** Ray will send pdfs of cards
* Jennie to follow up with area hosts and collect keys to donation boxes - in progress
** Ron has a key still
** Simon gave Anna's key to Jennie
* Justin will write response to IRS - DONE
* Justin to pay Flying Broomstick - [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4291 ticket 4291]] -
** Simon to check in with Brian
* Justin will introduce Michael to insurance agent - DONE
* Michael will investigate getting coverage for volunteer liability and look into options - DONE
** Michael talked to Paul ---via email---[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 22:48, 1 March 2016 (CST)
** Volunteers are covered, with the exception of if a volunteer harms another volunteer ---my current understanding,will continue review---[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 22:48, 1 March 2016 (CST)
** Federal law that protects volunteers cuts off at $500 - they may become employees at some point.
*** Regardless our insurance covers both volunteers or employees
** Michael suggests written agreements with hosts/authorizers defining volunteer relationships
** Michael will look into a template for written agreements
* Dave will handle member point tickets (trygve/4294, Ray/4242, Simon/ - DONE
* Lyn will lead the search for a committee chair for bylaw committee - DONE
* Simon will start email thread about welcome committee - fail
* Simon to add a downgrade email template - DONE
* (unowned) - Take Sam Reicks name off his shelf - DONE by Lyn
== Votes ==
== Votes ==