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Board Meeting Notes 2016-03-15 (view source)
Revision as of 06:06, 16 March 2016
, 06:06, 16 March 2016no edit summary
== Attendance ==
== Attendance ==
* Board Members
* Board Members
**
**Justin Conroy
** Lyn Cole
** Michael Skilton
** Simon Pyle
* Other Members
* Other Members
**
** None
== Agenda ==
== Agenda ==
=== Discussion on previous minutes ===
=== Discussion on previous minutes ===
* N/A
* Previous meeting minutes approved unanimously
=== Consent Agenda ===
=== Consent Agenda ===
=== Committee Reports ===
=== Committee Reports ===
Reports from [[Committees]]
====Space Committee====
* Working on three proposals
** Considering wall moves
* Not recommending adding new area hosts
* Three plans expect to be presented by end of March to membership
* Currently ~$15,000 cost projected for buildout
* How will the vote to run?
** Ranked choice voting, two rounds, or something else?
* Suggestions: give members longer than a week for review of plans
====Safety Committee===
* Waiting for a lease date
* "Landlord works addendum" - items we need the landlord to fix
** Needs to be updated in current lease draft
====Bylaws Committee====
* Formed but not yet met
=== Mail ===
=== Mail ===
* Letter from the IRS
** '''We got 501(c)3 status!''' Thanks to everybody who worked towards making this happen.
* Returned check from Adams Refrigeration
** Justin to write a new check to Adams Refrigeration
=== Financial Report ===
=== Financial Report ===
* '''Chase Checking:'''
* '''Chase Checking:''' $48,412.35
* '''Chase Savings:'''
* '''Chase Savings:''' $73,644.66
* '''PEX:'''
* '''PEX:''' $1,727.12
* '''PayPal:'''
* '''PayPal:''' $2,537.24
* No transactions in quickbooks other than Paypal since the last meeting
=== Membership Report ===
=== Membership Report ===
* '''Starving Hackers:'''
* '''Starving Hackers:''' 271
* '''Full Members:'''
* '''Full Members:''' 112
* '''Total Members:'''
* '''Total Members:''' 383
* '''Quorum:'''
* '''Quorum:''' 38
=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
(Covers past 4 weeks)
* Didn't take advantage of the space, didn't have a project
* Negativity towards people who are not authorized on equipment
* Live in Libertyville, drive was difficult; difficult to get trained on laser & makerbot
* Moved away
* Too busy
* Didn't have need for tools, would have liked to have more table workspace
* Moving to Evanston, saving money
* Lives far away. ID check was annoying - took 4 trips. Too many places to check for authorization information.
* Didn't visit often enough, not enough free time
* Member leaving reports take up a lot of the meeting time
* Can we share member leaving reports in a way outside of the meeting?
=== RT ===
=== RT ===
=====Member Point Requests====
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4405 4405] Ryan requests points for 3 blog posts and office hours with 7 attendees
** Vote to grant 4 points
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4397 4397]] Jesse requests member points
** 2 points
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4362 4362]] Anna requests point for Jason
** 1 point
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4361 4361]] Ray requests point for laser authorization
** 1 point
* Vote for all member points passes unanimously
* Side note: our budget for member point is 4 per meeting
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4407 4407]] Ryan requests spend 2 member points
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 4354]] Spend request
** Michael to handle spend requests
Member spend point process:
* Make a comment approving the point. Make a note in the ticket of whether you updated the member point balance on the member site. Add it to the Treasury queue, and Brian will handle it from there.
** Michael to handle member point spend requests
=== New Business ===
=== New Business ===
====ADA Compliance====
* Space planning committee has asked us to seek professional opinion about what ADA regulations we may need to comply with
** Ask our current attorneys?
** If they can't give advice, at least give a referral
** Justin to ask lawyers for an opinion on ADA compliance
* Michael to talk to Jennie about donation forms
*Open Suspended Payment Tickets
* New status on member payment queue - for tickets that we need to followup on in the near future
** Ask Dave to add a new status to member payment queue for Paypal suspended payment cases
=== Old Business ===
=== Old Business ===
==== Todos ====
====Liability Coverage====
* Michael to share information about liability coverage to Director's Google Drive
* We have about $77,850 of coverage
* Michael has identified roughly $122,000 of assets based on wiki values and receipts
* Rough guess of assets is $175,000
* Brian will contact insurance company to get a quote to cover identified assets
** Michael has a number of locks with similar keys
* Ray to order business cards
* Ray will send pdfs of cards - DONE
* Ray will send pdfs of cards - DONE
* Jennie to collect Ron's key to donation box
* Jennie to collect Ron's key to donation box - DONE
** Hot metals key was at the board meeting
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact)
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact)
* Simon to check in with Brian about Flying Broomstick payments - DONE
* Simon to check in with Brian about Flying Broomstick payments - DONE
* Michael will look into a template for written agreements with volunteers
* Michael will look into a template for written agreements with volunteers - DONE
** They tend to specify no compensation of any kind
* Michael to ask Eric to push Dan to sign a lease - DONE
* Michael to ask Eric to push Dan to sign a lease - DONE
* Michael to handle member point tickets - DONE
* Michael to handle member point tickets - DONE
* Simon to let Brian know about Treasury tickets 4354 & 4336 for when he's recovered - DONE
* Simon to let Brian know about Treasury tickets 4354 & 4336 for when he's recovered - DONE
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen the tripod mount - DONE
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen the tripod mount - DONE
** Turns out we did find it. Didn't hear back from those shooting though.
== Votes ==
== Votes ==
==To Do==
** Justin to write a new check to Adams Refrigeration
* Michael to talk to Jennie about donation forms
** Michael to handle member point spend requests
* Brian will contact insurance company to get a quote to cover identified assets (~122K)
* Ray to order business cards
** Ask Dave to add a new status to member payment queue for Paypal suspended payment cases
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact)