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| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
− | ** | + | ** Justin |
| + | ** Michael |
| + | ** Simon |
| + | ** Lyn |
| + | ** Jenni |
| + | ** Dave |
| | | |
| * Other Members | | * Other Members |
− | ** | + | ** Andrew C. |
| | | |
| == Agenda == | | == Agenda == |
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| **Finalize a list of items we would like to get the landlord to agree to take care of in conjunction with the new lease. | | **Finalize a list of items we would like to get the landlord to agree to take care of in conjunction with the new lease. |
| **Interim donation receipt process. | | **Interim donation receipt process. |
− | **T ake some action forward regarding securing the PS1 premises so that we can provide personalized access to the space. Features by priority: | + | **Take some action forward regarding securing the PS1 premises so that we can provide personalized access to the space. Features by priority: |
| ***Front door - reliable, RFID, Keycard, or other access control system that supports > 2000 individuals. | | ***Front door - reliable, RFID, Keycard, or other access control system that supports > 2000 individuals. |
| ***Audit capable system | | ***Audit capable system |
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| **PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions) | | **PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions) |
| ***PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP) | | ***PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP) |
− | **Member status needs to trigger change in AD | + | **Member status needs to trigger change in Access Directory |
| **Ally Skills Workshop in June | | **Ally Skills Workshop in June |
| ***Organizer charges fees to attendees? | | ***Organizer charges fees to attendees? |
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| | | |
| == Minutes == | | == Minutes == |
| + | |
| | | |
| === Discussion on previous minutes === | | === Discussion on previous minutes === |
| | | |
| === Consent Agenda === | | === Consent Agenda === |
| + | * Passes unanimously |
| | | |
| === Committee Reports === | | === Committee Reports === |
| | | |
| Reports from [[Committees]] | | Reports from [[Committees]] |
| + | |
| + | * Space Committee is getting comments, considering combining into a proposed master plan |
| + | ** Not sure what voting plan would be |
| + | |
| + | * Safety committee |
| + | ** |
| + | |
| + | * Bylaws committee |
| + | ** Read through bylaws and took notes on clarity |
| + | ** Comparing current bylaws to 2013 bylaws |
| + | |
| | | |
| === Mail === | | === Mail === |
| + | * IRS revoked our 501(c)3 status, effective May 2015 |
| + | ** Justin will follow up on IRS letter with lawyer |
| + | * ATM card for Brian |
| + | ** Simon will hold onto card until he sees them |
| | | |
| === Financial Report === | | === Financial Report === |
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' 42,248.04 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,647.15 |
− | * '''PEX:''' | + | * '''PEX:''' $15,665.86 |
− | * '''PayPal:''' | + | * '''PayPal:''' $3297.07 |
| | | |
| === Membership Report === | | === Membership Report === |
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 280 |
− | * '''Full Members:''' | + | * '''Full Members:''' 112 |
− | * '''Total Members:''' | + | * '''Total Members:''' 392 |
− | * '''Quorum:''' | + | * '''Quorum:''' 38 |
| + | |
| + | === Transactions === |
| + | * Chase - |
| + | ** Transferred in $10,000, paid gas, comed, cleaners, refrigeration, Adobe, garbage, |
| + | ** Errant rent payment |
| + | ** Doublecharged for ACH monthly fee? |
| + | |
| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
| + | * Joined catalyze due to location, and tools more likely to be available on weekends and nights |
| + | * Too busy |
| + | * |
| | | |
| === RT === | | === RT === |
| + | |
| + | * 4214 - Simon to handle |
| + | * 4086 - curious to get an update on getting our share of the 2015 property tax bill |
| + | * 4482 - member point for Lyn for organizing party - Passes unanimously with one abstain |
| + | * 4480 - member point for Dave - passes unanimously |
| + | ** Michael to handle the member points |
| | | |
| === New Business === | | === New Business === |
| + | |
| + | *Prioritized list of items we would like to get the landlord to agree to take care of in conjunction with the new lease. |
| + | **Retrofit all existing T-12 fluorescent fixtures to---T-8? Or LED? |
| + | ***Give us a credit, we’ll do the work? We would need to propose a dollar amount. |
| + | **Repair the upstairs floor to eliminate dangerous buckling. |
| + | ***Give us a credit, we’ll do the work? We would need to propose a dollar amount. |
| + | **Verify all air conditioning units in good working order. Repair or replace. |
| + | **Fix leaks, Heating, leak in lounge. Bathrooms, fix any leaking sinks |
| + | **Repaint all walls in “new” side of building. Low-VOC paint strongly preferred if possible. |
| + | ***Give us a credit, we’ll do the work? We would need to propose a dollar amount. |
| + | **New front door |
| + | **Weather stripping for all doors in building. |
| + | **Water heater, old, replace? |
| + | **Add weatherproofing to upstairs windows. |
| + | **Add some operable windows. |
| + | |
| + | **All |
| + | |
| + | ====Interim donation receipt process==== |
| + | * We have a letter and a receipt |
| + | * Michael made a |
| + | * School factory has an online submission form for people to submit details of their donation |
| + | ** This would keep track and takes some of the burden off of us |
| + | ** We also have to issue receipts for Paypal donations (e.g. friends of) |
| + | ** Use the current letter and receipt for the time being |
| + | ** Ask people to email info@ if they have a donation |
| + | |
| + | |
| + | |
| + | ====Take some action forward regarding securing the PS1 premises so that we can provide personalized access to the space.==== |
| + | * Ron is working on front door, likely to be up tonight |
| + | ** More reliable RFID system |
| + | * Jonathan Bisson is working on individualized access controls |
| + | |
| + | ====Centralized Secure Repository==== |
| + | * Do we need a more formal HR system? |
| + | ** Joining the board gives access to all documents in the drive |
| + | ** Could restrict documents to a subset of the board |
| + | ** Would be good to have a better system of organizing HR issues |
| + | ** Keep one file that clearly says confidential |
| + | ** Have a Confidential folder with files with names of people involved in title |
| + | ** Include description of our system when we train next board |
| + | |
| + | ====Paypal==== |
| + | *PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions) |
| + | ** Unanimously passes spending for this. |
| + | *PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP) |
| + | ** Sounds like Brian is working on this. |
| + | |
| + | ====Member Status Changes AD==== |
| + | * Dave is working on this, hopes to have it done in the next month |
| + | * Dave to touch base with Ron & Jonathan about their work on access control |
| + | |
| + | ====Ally Skills Workshop==== |
| + | * Potential for having Ally Workshop at PS1 |
| + | * She charges for the workshop - ask for a member discount |
| + | * Possibility of writing a vote to have PS1 subsidize |
| + | |
| + | ====Party expenses==== |
| + | Party expenses were $268.25 |
| + | * Have |
| + | |
| | | |
| === Old Business === | | === Old Business === |
| + | ==== Abby electrical bill status==== |
| + | * We are owed money |
| + | * What's the status? |
| + | * Michael to talk to Tony about the electric bill |
| + | * We probably need to read the meter too |
| | | |
− | ====To Do==== | + | ====Old To Do==== |
| | | |
− | *Justin to ask lawyers for an opinion on ADA compliance | + | *Justin to ask lawyers for an opinion on ADA compliance - still to do |
− | *Justin to write a new check to Adams Refrigeration | + | *Justin to write a new check to Adams Refrigeration - Done |
− | * Michael to talk to Jennie about donation forms | + | * Michael to talk to Jennie about donation forms - Done |
− | * Michael to share information about liability coverage to Director's Google Drive | + | * Michael to share information about liability coverage to Director's Google Drive - |
| * Michael to handle member point spend requests | | * Michael to handle member point spend requests |
| ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points - ? | | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points - ? |
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| * Ray to order business cards | | * Ray to order business cards |
| * Ask Dave to add a new status to member payment queue for Paypal suspended payment cases | | * Ask Dave to add a new status to member payment queue for Paypal suspended payment cases |
− | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) | + | ** Discussed on directors email list |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) - DONE |
| | | |
| == Votes == | | == Votes == |