Anonymous

Changes

From Pumping Station One
no edit summary
Line 9: Line 9:  
== Attendance ==
 
== Attendance ==
 
* Board Members
 
* Board Members
**
+
** Justin
 +
** Michael
 +
** Simon
 +
** Lyn
 +
** Jenni
 +
** Dave
    
* Other Members
 
* Other Members
**
+
** Andrew C.
    
== Agenda ==
 
== Agenda ==
Line 35: Line 40:  
**Finalize a list of items we would like to get the landlord to agree to take care of in conjunction with the new lease.
 
**Finalize a list of items we would like to get the landlord to agree to take care of in conjunction with the new lease.
 
**Interim donation receipt process.
 
**Interim donation receipt process.
**T ake some action forward regarding securing the PS1 premises so that we can provide personalized access to the space.  Features by priority:
+
**Take some action forward regarding securing the PS1 premises so that we can provide personalized access to the space.  Features by priority:
 
***Front door - reliable, RFID, Keycard, or other access control system that supports > 2000 individuals.
 
***Front door - reliable, RFID, Keycard, or other access control system that supports > 2000 individuals.
 
***Audit capable system
 
***Audit capable system
Line 46: Line 51:  
**PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions)
 
**PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions)
 
***PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP)
 
***PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP)
**Member status needs to trigger change in AD
+
**Member status needs to trigger change in Access Directory
 
**Ally Skills Workshop in June
 
**Ally Skills Workshop in June
 
***Organizer charges fees to attendees?
 
***Organizer charges fees to attendees?
Line 55: Line 60:     
== Minutes ==
 
== Minutes ==
 +
    
=== Discussion on previous minutes ===
 
=== Discussion on previous minutes ===
    
=== Consent Agenda ===
 
=== Consent Agenda ===
 +
* Passes unanimously
    
=== Committee Reports ===
 
=== Committee Reports ===
    
Reports from [[Committees]]
 
Reports from [[Committees]]
 +
 +
* Space Committee is getting comments, considering combining into a proposed master plan
 +
** Not sure what voting plan would be
 +
 +
* Safety committee
 +
**
 +
 +
* Bylaws committee
 +
** Read through bylaws and took notes on clarity
 +
** Comparing current bylaws to 2013 bylaws
 +
    
=== Mail ===
 
=== Mail ===
 +
* IRS revoked our 501(c)3 status, effective May 2015
 +
** Justin will follow up on IRS letter with lawyer
 +
* ATM card for Brian
 +
** Simon will hold onto card until he sees them
    
=== Financial Report ===
 
=== Financial Report ===
* '''Chase Checking:'''  
+
* '''Chase Checking:''' 42,248.04
* '''Chase Savings:'''  
+
* '''Chase Savings:''' $73,647.15
* '''PEX:'''  
+
* '''PEX:''' $15,665.86
* '''PayPal:'''  
+
* '''PayPal:''' $3297.07
    
=== Membership Report ===
 
=== Membership Report ===
* '''Starving Hackers:'''  
+
* '''Starving Hackers:''' 280
* '''Full Members:'''  
+
* '''Full Members:''' 112
* '''Total Members:'''  
+
* '''Total Members:''' 392
* '''Quorum:'''
+
* '''Quorum:''' 38
 +
 
 +
=== Transactions ===
 +
* Chase -
 +
** Transferred in $10,000, paid gas, comed, cleaners, refrigeration, Adobe, garbage,
 +
** Errant rent payment
 +
** Doublecharged for ACH monthly fee?
 +
 
    
=== Member Leaving Reason Reports ===
 
=== Member Leaving Reason Reports ===
 +
* Joined catalyze due to location, and tools more likely to be available on weekends and nights
 +
* Too busy
 +
*
    
=== RT ===
 
=== RT ===
 +
 +
* 4214 - Simon to handle
 +
* 4086 - curious to get an update on getting our share of the 2015 property tax bill
 +
* 4482 - member point for Lyn for organizing party - Passes unanimously with one abstain
 +
* 4480 - member point for Dave - passes unanimously
 +
** Michael to handle the member points
    
=== New Business ===
 
=== New Business ===
 +
 +
*Prioritized list of items we would like to get the landlord to agree to take care of in conjunction with the new lease.
 +
**Retrofit all existing T-12 fluorescent fixtures to---T-8? Or LED?
 +
***Give us a credit, we’ll do the work? We would need to propose a dollar amount.
 +
**Repair the upstairs floor to eliminate dangerous buckling.
 +
***Give us a credit, we’ll do the work? We would need to propose a dollar amount.
 +
**Verify all air conditioning units in good working order. Repair or replace.
 +
**Fix leaks, Heating, leak in lounge. Bathrooms, fix any leaking sinks
 +
**Repaint all walls in “new” side of building. Low-VOC paint strongly preferred if possible. 
 +
***Give us a credit, we’ll do the work? We would need to propose a dollar amount.
 +
**New front door
 +
**Weather stripping for all doors in building.
 +
**Water heater, old, replace?
 +
**Add weatherproofing to upstairs windows.
 +
**Add some operable windows.
 +
 +
**All
 +
 +
====Interim donation receipt process====
 +
* We have a letter and a receipt
 +
* Michael made a
 +
* School factory has an online submission form for people to submit details of their donation
 +
** This would keep track and takes some of the burden off of us
 +
** We also have to issue receipts for Paypal donations (e.g. friends of)
 +
** Use the current letter and receipt for the time being
 +
** Ask people to email info@ if they have a donation
 +
 +
 +
 +
====Take some action forward regarding securing the PS1 premises so that we can provide personalized access to the space.====
 +
* Ron is working on front door, likely to be up tonight
 +
** More reliable RFID system
 +
* Jonathan Bisson is working on individualized access controls
 +
 +
====Centralized Secure Repository====
 +
* Do we need a more formal HR system?
 +
** Joining the board gives access to all documents in the drive
 +
** Could restrict documents to a subset of the board
 +
** Would be good to have a better system of organizing HR issues
 +
** Keep one file that clearly says confidential
 +
** Have a Confidential folder with files with names of people involved in title
 +
** Include description of our system when we train next board
 +
 +
====Paypal====
 +
*PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions)
 +
** Unanimously passes spending for this.
 +
*PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP)
 +
** Sounds like Brian is working on this.
 +
 +
====Member Status Changes AD====
 +
* Dave is working on this, hopes to have it done in the next month
 +
* Dave to touch base with Ron & Jonathan about their work on access control
 +
 +
====Ally Skills Workshop====
 +
* Potential for having Ally Workshop at PS1
 +
* She charges for the workshop - ask for a member discount
 +
* Possibility of writing a vote to have PS1 subsidize
 +
 +
====Party expenses====
 +
Party expenses were $268.25
 +
* Have
 +
    
=== Old Business ===
 
=== Old Business ===
 +
==== Abby electrical bill status====
 +
* We are owed money
 +
* What's the status?
 +
* Michael to talk to Tony about the electric bill
 +
* We probably need to read the meter too
   −
====To Do====
+
====Old To Do====
   −
*Justin to ask lawyers for an opinion on ADA compliance
+
*Justin to ask lawyers for an opinion on ADA compliance - still to do
*Justin to write a new check to Adams Refrigeration
+
*Justin to write a new check to Adams Refrigeration - Done
* Michael to talk to Jennie about donation forms
+
* Michael to talk to Jennie about donation forms - Done
* Michael to share information about liability coverage to Director's Google Drive
+
* Michael to share information about liability coverage to Director's Google Drive -
 
* Michael to handle member point spend requests
 
* Michael to handle member point spend requests
 
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points - ?
 
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points - ?
Line 101: Line 206:  
* Ray to order business cards
 
* Ray to order business cards
 
* Ask Dave to add a new status to member payment queue for Paypal suspended payment cases
 
* Ask Dave to add a new status to member payment queue for Paypal suspended payment cases
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact)
+
** Discussed on directors email list
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) - DONE
    
== Votes ==
 
== Votes ==
Domain Admins
763

edits

Cookies help us deliver our services. By using our services, you agree to our use of cookies.