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== Attendance ==
== Attendance ==
* Board Members
* Board Members
**
** Justin
** Ray
** Michael
** Lyn
** Jennie
** Simon
** Brian
** Dave
* Other Members
* Other Members
** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]]
** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]]
* Michael will follow up with city consultant about business license
* Michael will follow up with city consultant about business license
** Did more research, continues
* Justin & Michael will create invoice for electrical billing
* Justin & Michael will create invoice for electrical billing
** To do tonight after the meeting
* Ray to order business cards
* Ray to order business cards
** Simon to followup
** Simon to followup
=== Consent Agenda ===
=== Consent Agenda ===
* Past minutes approved unanimously
=== Committee Reports ===
=== Committee Reports ===
* Space planning committee did not meet
**Lease update - Justin talked to Eric, has been talking about a move-in date
* Bylaws committee
** Almost finished reading bylaws by lawyers and our bylaws, and comparing to Illinois law
Reports from [[Committees]]
Reports from [[Committees]]
=== Mail ===
=== Mail ===
* Letter from the IRS - re: April 12 tax exempt status inquiry
** Reconfirmation that we do indeed have tax exempt status
=== Financial Report ===
=== Financial Report ===
* '''Chase Checking:'''
* '''Chase Checking:''' $48,649.37
* '''Chase Savings:'''
* '''Chase Savings:''' $73,649.48
* '''PEX:'''
* '''PEX:''' $13,847.39
* '''PayPal:'''
* '''PayPal:'''$8,890.29
=== Membership Report ===
=== Membership Report ===
* '''Starving Hackers:'''
* '''Starving Hackers:''' 290
* '''Full Members:'''
* '''Full Members:''' 117
* '''Total Members:'''
* '''Total Members:''' 407
* '''Quorum:'''
* '''Quorum:''' 39
===Review Transactions Since Last Board Meeting===
* Flying Broomstick
* Quickbooks
* Comed
* WM Internet
* Rent
* Adobe
* People's Gas
* Need to ask Area Hosts to send in receipts
** Justin will email area hosts to ask them to send in receipts
=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
* Got too busy, never used the space, will rejoin later
* Not enough time due to job and life
=== RT ===
=== RT ===
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4600 | Charge this to CNC area budget, but also credit $200 for the donation from Lucas]]
=== New Business ===
=== New Business ===
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4573 | Requesting member points for Andrew & Jason for laser maintenance
** Andrew can't get member points for doing responsibilities under CNC area host
** But he's also been super helpful and done work above and beyond, such as the dust collector upgrade that deserves a member point
** All voted in favor of member points for Jason & Andrew
** Jennie will grant Andrew and Jason member points and handle member point spending
***[https://rt.pumpingstationone.org/Ticket/Display.html?id=4573 Grant and spend Jason's point]
*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4605]
***[https://rt.pumpingstationone.org/Ticket/Display.html?id=4587]
** Michael will spend a member point for Jason
==== Chase ====
* Justin got ACH sorted out - hooray!
* We no longer will be paying double rent or ACH fees. We're one month ahead on rent payments.
* Next time we do a board transition, make sure to cancel all ACH payments before any accounts are canceled
==== PayPal Update ====
* Brian is fighting through PayPal customer 'service' to get us the nonprofit paypal transaction rate
* Also working on suspensions:
** PayPal has a plan call PayPal Pro that handles suspensions better. We're not on PayPal Pro; we're grandfathered into an old plan that doesn't exist anymore but also doesn't have this.
** We voted to spend $40/mopnth upgrade to PayPal Pro; but, it may come with a higher processing fee, depending on the nonprofit deal Brian is working
** Brian is continuing to work on this
* Jennie will update the suspension email with instructions to cancel and restart subscription
* Jennie will update the door code email to remind people not to give out the door code
==== PayPal Chargebacks ====
* Brian is following up on a member's possible double membership & the chargebacks that resulted
** Does anybody know David Funcheon and whether he had one or two people on his account?
* These notices are only sent to money@
** money@ doesn't forward to anything
** We can see the notices of the chargebacks in the account login screen
====CTO update====
* Dave will leave outgoing email with Comcast for now, though they throttle outgoing email
* Dave will look for something cheaper than Mandrill and faster/less throttled than Comcast for outgoing email
* Dave is working on expiring logins (computers, rt, wiki, etc.) based on membership status
* Dave working on door code change prep
** Want to check to make sure everybody has an active email in their account
** Would be nice if people could check their current email or update it
==== Area Host update ====
* All to take a look at the email/doc Michael sent to send to area hosts and share feedback
=== Old Business ===
=== Old Business ===
==== Extra insurance ====
* Brian is waiting for an additional quote for insurance for equipment
* Brian will follow up with insurance agent to let them know we're above 400 members
== Votes ==
==New Todos and carryovers==
* All to take a look at the email/doc Michael sent to send to area hosts and share feedback
* Justin will email area hosts to ask them to send in receipts
* Michael will spend a member point for Jason
* Jennie will grant Andrew and Jason member points and handle member point spending
* Jennie will update the suspension email with instructions to cancel and restart subscription
* Jennie will update the door code email to remind people not to give out the door code
* Brian will contact insurance company to get a quote to cover identified assets (~122K)
** Brian is waiting on the written quote
** Brian will follow up with insurance agent to let them know we're above 400 members
* Brian continues to follow up with PayPal re: upgrade
* Michael will follow up with city consultant about business license
** Did more research these past two week, work continues
* Justin & Michael will create invoice for electrical billing
** To do tonight after the meeting
* Ray to order business cards
** Some are on their way, all should be ready by Saturday