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| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
− | ** | + | ** Justin |
| + | ** Lyn |
| + | ** Jennie |
| + | ** Dave |
| + | ** Michael |
| + | ** Brian |
| + | ** Simon |
| | | |
| * Other Members | | * Other Members |
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| ** Loaned equipment agreement, process and form. | | ** Loaned equipment agreement, process and form. |
| **Offsite backup and redundant access for critical systems and information. | | **Offsite backup and redundant access for critical systems and information. |
| + | ** |
| + | |
| * Old business | | * Old business |
| ** Area Host followup | | ** Area Host followup |
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| | | |
| === Consent Agenda === | | === Consent Agenda === |
| + | * Unanimously approved |
| + | === Committee Reports === |
| + | * Space planning committee has been quiet |
| + | ** Would be good to do a vote on layout soon, since we'll be occupying the new space soon. |
| | | |
− | === Committee Reports ===
| + | * Safety committee is meeting tonight |
| + | ** Michael has a list of items to address |
| + | ** Heating contractors came today to look at ACs |
| + | ** Gave quote to replace two units |
| + | ** Tony is in the process of moving out |
| + | |
| + | * Bylaw committee |
| + | ** Finished reviewing current bylaws and lawyer version |
| | | |
| Reports from [[Committees]] | | Reports from [[Committees]] |
| | | |
| === Mail === | | === Mail === |
| + | * Endorsement from insurance company for increase in coverage to $122,000 |
| | | |
| === Financial Report === | | === Financial Report === |
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $46,920.84 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,649.48 |
− | * '''PEX:''' | + | * '''PEX:''' $13,007.49 |
− | * '''PayPal:''' | + | * '''PayPal:''' $15,736.90 |
| | | |
| === Membership Report === | | === Membership Report === |
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 292 |
− | * '''Full Members:''' | + | * '''Full Members:''' 115 |
− | * '''Total Members:''' | + | * '''Total Members:''' 407 |
− | * '''Quorum:''' | + | * '''Quorum:'''39 |
| + | |
| + | ===Transaction Check=== |
| + | * Receipts from area hosts are coming in |
| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
| + | * Never took advantage of membership, waiting to have a project to rejoin |
| + | * Just moved away, hopes to return |
| + | * Too much traffic getting here, not visiting enough |
| + | * Not using the membership, canceled until have a project |
| | | |
| === RT === | | === RT === |
| + | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4700 Lyn requested member point] |
| + | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4640 Ray requested member point for laser] |
| + | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4647 Request for point for Josh] |
| + | ** All three member points are approved unanimously |
| + | ** Dave will award member points |
| + | ** We are right on budget for awarding member points |
| + | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4659 Transfer member points] |
| + | ** Dave will handle this |
| + | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4630 Pagely is still billing Derek's debit card] |
| + | ** Justing & Dave will work on resolving |
| | | |
| === New Business === | | === New Business === |
| + | * New insurance update |
| + | ** Vote to increase spend on insurance by $151 to $682 annually - passes unanimously |
| + | ** Current coverage is up to 415 members |
| + | *CTO update |
| + | ** Dave has been able to work with the PS1 auth data, moving forward on linking to member database |
| + | ** Dave will work on Paypal integration this week |
| + | *** Double Union in SF has a system called Aroo - open source etc. |
| + | |
| + | * Lease |
| + | ** Justin reviewed |
| + | ** Will sign and send to Eric / Tony |
| + | ** Michael volunteered to be our point of contact after lease is signed |
| + | |
| + | * Loaned equipment agreement, process and form. |
| + | ** Michael has some examples |
| + | ** Tabled for a future meeting |
| + | |
| + | *Offsite backup and redundant access for critical systems and information. |
| + | ** Dave takes occasional snapshots of ps1 auth, rt, wiki, member database |
| + | ** These are all backed up nightly on local machine |
| + | ** Occasional offsite backups happen |
| + | ** Current focus is member management work, will try to work on both in parallel |
| + | ** Will mention in passing at member meeting tonight |
| + | * Cleaning service |
| + | ** Brian talked to cleaners, they suggest more frequent cleaning |
| + | ** Brian will look into getting a quote for cleaning for more space, more frequently |
| + | |
| + | * Taxes |
| + | ** Accountant is preparing 990 forms for the past three years |
| + | ** Having some issues with having forms delivered to us for signatures |
| + | ** Federal filing is in progress |
| + | ** State filing is held-up, need to register with the state |
| + | ** IL due in June |
| + | ** Having some issues with having forms delivered to us for signatures |
| + | |
| + | * President's absence |
| + | ** Justin will be gone the next two Tuesdays, back June 1 |
| + | |
| + | === Old business === |
| + | * Area Host Agreement: |
| + | ** Change line about authorization policy: You are expected to know the authorization policy and follow it |
| + | ** Insurance side note about coverage for guests using machines (in line with the authorization policy): |
| + | *** If they are a volunteer, unpaid, doing work for the benefit of PS1 then they are covered by our insurance. If they are paid, then they may not be. |
| + | ** Include some of the elements from the version 1.0 document about our support / responsibility to area hosts |
| + | *Privacy/HR policy and access control. |
| + | ** e.g. clarity about how security cameras at entrances work, how long they keep recordings for |
| + | ** Michael to find privacy policies |
| + | *Legal advice requests, ADA and business license. |
| + | ** Space committee asked for legal guidance about ADA & business license question |
| + | ** Michael talked to Alderman, looking for business resource council etc. |
| + | *** Michael will contact North River Development Committee and continue to followup |
| + | *Current status of rent payments. |
| + | ** Justin will follow up with Dan about overpayments |
| + | ** We will see that the ach payments are correct for the first time at the end of this month |
| + | *Abbey electrical billing |
| + | ** Tony has an invoice |
| + | ** Tony told Michael he would take care of it before he leaves the space |
| + | * Member on-boarding committee. |
| + | ** Tabling for the time being |
| + | ** Adriana is creating a "disorientation" for new members |
| + | |
| + | |
| | | |
− | === Old Business ===
| |
| | | |
| == Votes == | | == Votes == |