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Line 53: + + + + − === Committee Reports ===+ + + + + + + + + − + − + − + − + − + − + − + − + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + − === Old Business ===
no edit summary
== Attendance ==
== Attendance ==
* Board Members
* Board Members
**
** Justin
** Lyn
** Jennie
** Dave
** Michael
** Brian
** Simon
* Other Members
* Other Members
** Loaned equipment agreement, process and form.
** Loaned equipment agreement, process and form.
**Offsite backup and redundant access for critical systems and information.
**Offsite backup and redundant access for critical systems and information.
**
* Old business
* Old business
** Area Host followup
** Area Host followup
=== Consent Agenda ===
=== Consent Agenda ===
* Unanimously approved
=== Committee Reports ===
* Space planning committee has been quiet
** Would be good to do a vote on layout soon, since we'll be occupying the new space soon.
* Safety committee is meeting tonight
** Michael has a list of items to address
** Heating contractors came today to look at ACs
** Gave quote to replace two units
** Tony is in the process of moving out
* Bylaw committee
** Finished reviewing current bylaws and lawyer version
Reports from [[Committees]]
Reports from [[Committees]]
=== Mail ===
=== Mail ===
* Endorsement from insurance company for increase in coverage to $122,000
=== Financial Report ===
=== Financial Report ===
* '''Chase Checking:'''
* '''Chase Checking:''' $46,920.84
* '''Chase Savings:'''
* '''Chase Savings:''' $73,649.48
* '''PEX:'''
* '''PEX:''' $13,007.49
* '''PayPal:'''
* '''PayPal:''' $15,736.90
=== Membership Report ===
=== Membership Report ===
* '''Starving Hackers:'''
* '''Starving Hackers:''' 292
* '''Full Members:'''
* '''Full Members:''' 115
* '''Total Members:'''
* '''Total Members:''' 407
* '''Quorum:'''
* '''Quorum:'''39
===Transaction Check===
* Receipts from area hosts are coming in
=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
* Never took advantage of membership, waiting to have a project to rejoin
* Just moved away, hopes to return
* Too much traffic getting here, not visiting enough
* Not using the membership, canceled until have a project
=== RT ===
=== RT ===
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4700 Lyn requested member point]
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4640 Ray requested member point for laser]
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4647 Request for point for Josh]
** All three member points are approved unanimously
** Dave will award member points
** We are right on budget for awarding member points
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4659 Transfer member points]
** Dave will handle this
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4630 Pagely is still billing Derek's debit card]
** Justing & Dave will work on resolving
=== New Business ===
=== New Business ===
* New insurance update
** Vote to increase spend on insurance by $151 to $682 annually - passes unanimously
** Current coverage is up to 415 members
*CTO update
** Dave has been able to work with the PS1 auth data, moving forward on linking to member database
** Dave will work on Paypal integration this week
*** Double Union in SF has a system called Aroo - open source etc.
* Lease
** Justin reviewed
** Will sign and send to Eric / Tony
** Michael volunteered to be our point of contact after lease is signed
* Loaned equipment agreement, process and form.
** Michael has some examples
** Tabled for a future meeting
*Offsite backup and redundant access for critical systems and information.
** Dave takes occasional snapshots of ps1 auth, rt, wiki, member database
** These are all backed up nightly on local machine
** Occasional offsite backups happen
** Current focus is member management work, will try to work on both in parallel
** Will mention in passing at member meeting tonight
* Cleaning service
** Brian talked to cleaners, they suggest more frequent cleaning
** Brian will look into getting a quote for cleaning for more space, more frequently
* Taxes
** Accountant is preparing 990 forms for the past three years
** Having some issues with having forms delivered to us for signatures
** Federal filing is in progress
** State filing is held-up, need to register with the state
** IL due in June
** Having some issues with having forms delivered to us for signatures
* President's absence
** Justin will be gone the next two Tuesdays, back June 1
=== Old business ===
* Area Host Agreement:
** Change line about authorization policy: You are expected to know the authorization policy and follow it
** Insurance side note about coverage for guests using machines (in line with the authorization policy):
*** If they are a volunteer, unpaid, doing work for the benefit of PS1 then they are covered by our insurance. If they are paid, then they may not be.
** Include some of the elements from the version 1.0 document about our support / responsibility to area hosts
*Privacy/HR policy and access control.
** e.g. clarity about how security cameras at entrances work, how long they keep recordings for
** Michael to find privacy policies
*Legal advice requests, ADA and business license.
** Space committee asked for legal guidance about ADA & business license question
** Michael talked to Alderman, looking for business resource council etc.
*** Michael will contact North River Development Committee and continue to followup
*Current status of rent payments.
** Justin will follow up with Dan about overpayments
** We will see that the ach payments are correct for the first time at the end of this month
*Abbey electrical billing
** Tony has an invoice
** Tony told Michael he would take care of it before he leaves the space
* Member on-boarding committee.
** Tabling for the time being
** Adriana is creating a "disorientation" for new members
== Votes ==
== Votes ==