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Board Meeting Notes 2017-03-08 (view source)
Revision as of 03:33, 9 March 2017
, 03:33, 9 March 2017no edit summary
== Attendance ==
== Attendance ==
* Board Members
* Board Members
**
** Andrew
** Carl
** Simon
** Ed
** Jennie
** Jonathan
* Other Members
* Other Members
** Approve previous minutes
** Approve previous minutes
** Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]]
** Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]]
** Approve one member point for Ray for laser authorization [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]]
** Approve two member points for Ray for laser authorization [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]]
** Approve one member point for Steve for orientation
[[https://rt.pumpingstationone.org/Ticket/Display.html?id=6271 RT 6271]]
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]]
** Approve one member point for Steve for orientation [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]]
** Approve a member point for Jesse [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6268 6268]]
* Committee Reports
* Committee Reports
* Read mail
* Read mail
* New business
* New business
** CNC Area Host Applications
** CNC Area Host Applications
** New member guidance
** Ken & Lyn membership
** Member concerns
** new main shop floorplan / kitchen expansion
** next meeting date (recurring?)
** New member guidance / onboarding committee
** sharing special projects docs
** sharing special projects docs
** using the task list in google sheets to offload all inital board tasks into consent agenda
** using the task list in google sheets to offload all initial board tasks into consent agenda
** process for following up on a complaint, questions to ask / info to gather, where to store info
** process for following up on a complaint, questions to ask / info to gather, where to store info
** the member site and whether we need to or how to switch systems
** the member site and whether we need to or how to switch systems
** copyrighted materials
** copyrighted materials
** get Andrew bank access
** get Andrew bank access
** new main shop floorplan / kitchen expansion
*** Brian and Simon to work on getting Andrew bank access. Are we changing banks?
**Treasury items
**Treasury items
*** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
*** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
***Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
***Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
*** Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
*** Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
** Tidy space and disposal
* Old business
* Old business
** follow up on insurance changes
** follow up on insurance changes
*** Jennie will talk to Karen tomorrow
** follow up on lawyers for bylaws revision
** follow up on lawyers for bylaws revision
* Approve previous minutes
* Approve previous minutes
* Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]]
* Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]]
* Approve one member point for Ray for laser authorization [https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]]
* Approve two member points for Ray for laser authorization [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]]
[[https://rt.pumpingstationone.org/Ticket/Display.html?id=6271 RT 6271]]
* Approve one member point for Steve for orientation [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]]
* Approve a member point for Jesse [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6268 6268]]
** Consent Agenda passes unanimously
Reports from [[Committees]]
Reports from [[Committees]]
* DRC committee
* Bylaws committee checkin
=== Mail ===
=== Mail ===
=== New Business ===
=== New Business ===
==== Tracking Board Tasks ====
* [[https://docs.google.com/spreadsheets/d/1s_OU-Tv6DaGfzqpRdVyodrFOwidvMhsNWiL-0ScXHiE/edit#gid=0 2017 Board meeting task lists]]
** To track recurring tasks owned by the board of directors
* [[https://drive.google.com/drive/u/1/folders/0B2uz936ed_AzOHMtbnRVQ2x4Nms Special Project Folder]]
* For adding members to the google group, maybe just reply to the directors-only list when they are done.
====CNC Area Host Applications====
* Vote to appoint Matt Keith as CNC area host passes
* Vote to appoint Skylar as CNC Authorizer passes
====Party planner and space ops positions====
** Creating a position to handle
** Vote to create a Space Ops Area Host passes with full membership
** Vote to name Ken as Space Ops Area Host passes
* Vote to award Party Planner position a full member passes
====new main shop floorplan / kitchen expansion====
* There is discussion by the kitchen area host and interested parties about moving the map
* The board is in charge of determining where hosted areas are per [[Area_Hosts_and_Volunteer_Positions_Policy]]
* [[https://wiki.pumpingstationone.org/images/Hosted_area_map_interim.jpg Interim Area Map]] is the current approved area map
* [[https://drive.google.com/open?id=0Bwr1Vyj8aFpEbFZ2R2ltanduRVE Small Metals Map]]
* Skilton's draft map: [[https://drive.google.com/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view proposed area map 1/2017]]
** Small metals is not in the place that is marked on this (or any) map
* Lockers and scaffolding in/next to small metals needs to move to general area
* Proposed: approve an updated draft map with small metals added where it currently sits in reality
** Andrew will talk to Skilton to get the original map file and update the area map for a board vote.
====Member concerns====
...were discussed in a closed meeting
=== Old Business ===
=== Old Business ===
** follow up on insurance changes
*** Jennie will talk to Karen tomorrow
** follow up on lawyers for bylaws revision
== Votes ==
== Votes ==