Difference between revisions of "Board Meeting Notes 2019-11-17"
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*Physical space | *Physical space | ||
** electrician | ** electrician | ||
| − | ** cleaning staff (switch to montly autopay- needs to be budgeted in during beginning of year. Review now. If any changes (like cleaning fridge) then figure that out. | + | ** cleaning staff (switch to montly autopay- needs to be budgeted in during beginning of year. Review now. If any changes (like cleaning fridge) then figure that out. |
| + | ** Roofer | ||
* Document of things that are due; plus make a calendar (add important dates to Space Documentation) | * Document of things that are due; plus make a calendar (add important dates to Space Documentation) | ||
| Line 42: | Line 43: | ||
** State and Federal - Federal due May 15 and State due X | ** State and Federal - Federal due May 15 and State due X | ||
** AG990 = attorney general NFP are all looked over by this office. It's a report made and filed by accountant, filed by X. Different than IL 990. AG990 filed June 30. | ** AG990 = attorney general NFP are all looked over by this office. It's a report made and filed by accountant, filed by X. Different than IL 990. AG990 filed June 30. | ||
| + | |||
| + | * Q&A | ||
| + | ** Advice - communicating schedules. How to break up responsibilities. | ||
| + | ** Presidential responsibilities - functioning- legal and contractors, check-signing. Tasks: building maintenance - AC did because he was in the building, could let people in and could pay people. Now it's supposed to fall to General Ops team. Team lead could use PEX card to pay people, will figure out budget in next few weeks. How would it work with contractors? Treasurer can also write checks. | ||
| + | ** | ||
| + | ** | ||
Revision as of 01:09, 18 November 2019
SPECIAL TRANSITION BOARD MEETING - 2019 AND 2020 BOARD
In attendence:
- Kathryn B
- Sky N
- Alex B
- Molly A
- Andrew C
- David E
- Jennie P
- Aushra A
Meeting Minutes
Look through shared drive together to inventory
- Look at onboard documents, what is Freshdesk and Wild Apricot, etc.
- Reviewed Process Documents (Main PS1 Board of Directors folder)
- FYI, it has
- PS1 Board of Directors folder > Space Documentation > Area Host Reviews
- legal docs, 501c3, Annual Report
- Contractors to know
- 2 lawyers - annual report vs legal questions
- accountant
- insurance agent
- landlord
- Physical space
- electrician
- cleaning staff (switch to montly autopay- needs to be budgeted in during beginning of year. Review now. If any changes (like cleaning fridge) then figure that out.
- Roofer
- Document of things that are due; plus make a calendar (add important dates to Space Documentation)
- Important dates: Annual report around January
- Secretary should manage the dates - Secretary responsible for filing. Set up calendar with automatic reminders
- State and Federal - Federal due May 15 and State due X
- AG990 = attorney general NFP are all looked over by this office. It's a report made and filed by accountant, filed by X. Different than IL 990. AG990 filed June 30.
- Q&A
- Advice - communicating schedules. How to break up responsibilities.
- Presidential responsibilities - functioning- legal and contractors, check-signing. Tasks: building maintenance - AC did because he was in the building, could let people in and could pay people. Now it's supposed to fall to General Ops team. Team lead could use PEX card to pay people, will figure out budget in next few weeks. How would it work with contractors? Treasurer can also write checks.