168
edits
Changes
Jump to navigation
Jump to search
Board Meeting Notes 2019-11-19 (view source)
Revision as of 01:07, 18 December 2019
, 01:07, 18 December 2019Created page with "{{Board Meeting Notes | Previous YYYY-MM-DD= (put date of previous meeting here) | Next YYYY-MM-DD= (put date of next meeting here) | YYYY=2018 }} Meeting Start: == Attenda..."
{{Board Meeting Notes
| Previous YYYY-MM-DD= (put date of previous meeting here)
| Next YYYY-MM-DD= (put date of next meeting here)
| YYYY=2018
}}
Meeting Start:
== Attendance ==
* Board Members
** Alex B
** Max Rash (incoming board)
** Andrew C.
** Molly A
** Kathryn B
** Sky N.
* Other Members
**
== Agenda ==
* Check talk page for board meeting notes, see if any discussion on the agenda took place
* Consent Agenda
* Committee Reports
* Read mail
* Financial/membership report
* Review the PayPal and banking transactions
* Member leaving reason reports
* Check RT queue
* New business
* Old business
== Minutes ==
=== Discussion on previous minutes ===
=== Consent Agenda ===
=== Committee Reports ===
Reports from [[Committees]]
=== Mail ===
=== Financial Report ===
* '''Chase Checking:'''
* '''Chase Savings:'''
* '''PEX:'''
* '''PayPal:'''
=== Membership Report ===
* '''Number of Members:'''
* '''Quorum:'''
=== Review the PayPal and banking transactions ===
=== Member Leaving Reason Reports ===
=== RT ===
=== New Business ===
*Questions about operations in 2020 - is there a new workflow for new board. In 2020 we will be quicker to call in a repair rather than DIY. Changing light bulbs - who does that? Operations group. They need to decide.
*Dinner the week of 11/29 - invite all new area hosts. How to pay for it - need to make a final decision - maybe board retreat money, or board appreciation or powers of the president. About $300.
*Admin small budget for posters: MMT, DRC, Scholarships. PR budget or 2D area host budget?
*Kitchen area hosts need their PEX card.
*How to add General Operations team to FreshDesk. There is a [email protected]. But help and info are the emails. Be nice to have a form for Help Desk tickets - we made an AirTable form where you can describe or add pictures. Can they view Wild Apricot? We can do a view-only.
*Budget due - need to have a discussion.
*Night at Metropolis - we can buy drink tickets. All volunteers. Bring VR headsets. January
*Power Hammer Purchase - don't worry about NFP discount. Just get it to the point where you sign on the dotted line.
*Small Metals Team - Lounge, Casting, Area Hosts. Kathryn wants to be Small Metals Lounge Area Host - which would cover the Formlabs Form 3. Kathryn will write a proposal - danger committee. Signage. Create authorization path
*Updates on MMT. Fill the hole of MMT. Shifts in roles. Changes on admin rights for people who are no longer on committee.
*Operations team has kicked off and is in flight, will have their budget by 12/15.
*DRC has been busy. Will need to re-compose without Alex and Kathryn as Board reps.
*Wild Apricot update. We need to email the people who got locked out - we have the list, we just need a concrete way to convey exact steps to repair the account. This is the Strip/Wild Apricot bug. People will lose their keyfob entry ability. People will Re-add your credit card info. We will "eat" the lost revenue from people who didn't get billed (and not ask for back payment).
*Announcement about door code being phased out and people need to use (and get) their keyfob.
*Propose a membership audit so we can do the budget. Audit/Scrape paypal. Export 2 months. We can rely on Wild Apricot to generate the numbers. Run a matching. Sky can do it in an hour = Sky will take this as an action item.
*Andrew needs to make budget sheets and post them to all area hosts. Vote proposed by end of year and do in January 1 or earlier. What about holding an in-person workshop to get it done during that session.
*Talked to Joe about being industrial CNC. Second candidate.
*Kathryn just talked to Drew about Small Metals, building a team or co-hosts to share the work.
*In summary - we are getting area hosts "hats in the ring"
*Wait to add incoming board to shared accounts. Make a board transition Slack channel. Max just made it.
*Alex to post Discourse vote. Any changes? Phase out period of 3 months.
=== Old Business ===
== Votes ==
*Officially instate Paul Ocampo as Vice President. Voted yes.
| Previous YYYY-MM-DD= (put date of previous meeting here)
| Next YYYY-MM-DD= (put date of next meeting here)
| YYYY=2018
}}
Meeting Start:
== Attendance ==
* Board Members
** Alex B
** Max Rash (incoming board)
** Andrew C.
** Molly A
** Kathryn B
** Sky N.
* Other Members
**
== Agenda ==
* Check talk page for board meeting notes, see if any discussion on the agenda took place
* Consent Agenda
* Committee Reports
* Read mail
* Financial/membership report
* Review the PayPal and banking transactions
* Member leaving reason reports
* Check RT queue
* New business
* Old business
== Minutes ==
=== Discussion on previous minutes ===
=== Consent Agenda ===
=== Committee Reports ===
Reports from [[Committees]]
=== Mail ===
=== Financial Report ===
* '''Chase Checking:'''
* '''Chase Savings:'''
* '''PEX:'''
* '''PayPal:'''
=== Membership Report ===
* '''Number of Members:'''
* '''Quorum:'''
=== Review the PayPal and banking transactions ===
=== Member Leaving Reason Reports ===
=== RT ===
=== New Business ===
*Questions about operations in 2020 - is there a new workflow for new board. In 2020 we will be quicker to call in a repair rather than DIY. Changing light bulbs - who does that? Operations group. They need to decide.
*Dinner the week of 11/29 - invite all new area hosts. How to pay for it - need to make a final decision - maybe board retreat money, or board appreciation or powers of the president. About $300.
*Admin small budget for posters: MMT, DRC, Scholarships. PR budget or 2D area host budget?
*Kitchen area hosts need their PEX card.
*How to add General Operations team to FreshDesk. There is a [email protected]. But help and info are the emails. Be nice to have a form for Help Desk tickets - we made an AirTable form where you can describe or add pictures. Can they view Wild Apricot? We can do a view-only.
*Budget due - need to have a discussion.
*Night at Metropolis - we can buy drink tickets. All volunteers. Bring VR headsets. January
*Power Hammer Purchase - don't worry about NFP discount. Just get it to the point where you sign on the dotted line.
*Small Metals Team - Lounge, Casting, Area Hosts. Kathryn wants to be Small Metals Lounge Area Host - which would cover the Formlabs Form 3. Kathryn will write a proposal - danger committee. Signage. Create authorization path
*Updates on MMT. Fill the hole of MMT. Shifts in roles. Changes on admin rights for people who are no longer on committee.
*Operations team has kicked off and is in flight, will have their budget by 12/15.
*DRC has been busy. Will need to re-compose without Alex and Kathryn as Board reps.
*Wild Apricot update. We need to email the people who got locked out - we have the list, we just need a concrete way to convey exact steps to repair the account. This is the Strip/Wild Apricot bug. People will lose their keyfob entry ability. People will Re-add your credit card info. We will "eat" the lost revenue from people who didn't get billed (and not ask for back payment).
*Announcement about door code being phased out and people need to use (and get) their keyfob.
*Propose a membership audit so we can do the budget. Audit/Scrape paypal. Export 2 months. We can rely on Wild Apricot to generate the numbers. Run a matching. Sky can do it in an hour = Sky will take this as an action item.
*Andrew needs to make budget sheets and post them to all area hosts. Vote proposed by end of year and do in January 1 or earlier. What about holding an in-person workshop to get it done during that session.
*Talked to Joe about being industrial CNC. Second candidate.
*Kathryn just talked to Drew about Small Metals, building a team or co-hosts to share the work.
*In summary - we are getting area hosts "hats in the ring"
*Wait to add incoming board to shared accounts. Make a board transition Slack channel. Max just made it.
*Alex to post Discourse vote. Any changes? Phase out period of 3 months.
=== Old Business ===
== Votes ==
*Officially instate Paul Ocampo as Vice President. Voted yes.