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Board Meeting Notes 2020-01-07 (view source)
Revision as of 02:42, 8 January 2020
, 02:42, 8 January 2020no edit summary
== Attendance ==
== Attendance ==
* Board Members
* Board Members
** Paul OCampo
** Molly Adamski
** Max Rashes
** David Earle
* Other Members
* Other Members
** Andrew C
** Aaron
** Andrew M
** Alex B
== Agenda ==
== Agenda ==
* Old business
* Old business
== Minutes ==
=== Minutes and Agenda Approval ===
* Minutes approved 3:0:1
* Consent Agenda - None
=== Committee Reports ===
=== Committee Reports ===
Reports from [[Committees]]
Reports from [[Committees]]
* General Ops
** Did a Red Tickets Blitz
** Starting to work on Catwalk
*** Earle - Its sagging - Ops team to Investigate
*** Brian’s dad found it
** Budget is over, to discuss later
*** Andrew C - Lighting may be the thing to drop - General area only has consumables to reallocate it over to ops team
*** Andrew M - Started evaluating the lights, but came to do we want a 5 year savings or a quick fix.
*** Ops goal to cut a couple grand
* MMT
* MMT
** Scholarships
** Scholarships
** Staffing Report
** Staffing Report
*** Andrew C interested in being a Team Lead
*** Two other applicants to the team in general
*** Vote to make Andrew C Team Lead - 4:0:0
* DRC
** Working on a few cases
** Team to be the same break down of board members to not accurate
** to wait till election to decide
=== Mail ===
=== Mail ===
* We were approved for a loan
=== Financial Report ===
=== Financial Report ===
* NO Treasurer, Max to get these values.
* '''Chase Checking:'''
* '''Chase Checking:'''
* '''Chase Savings:'''
* '''Chase Savings:'''
=== Membership Report ===
=== Membership Report ===
* '''Number of Members:'''
* '''Number of Members: 547'''
* '''Quorum:'''
* '''Quorum: 54'''
=== Review the PayPal and banking transactions ===
=== Review the PayPal and banking transactions ===
* None
=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
* Email should be sent to Members after they leave
* Will receive feedback in the future
* Go to president email
=== Freshdesk ===
=== Freshdesk ===
* Shoutout to Carl and Jennie for Killing 100s of tickets!
=== Old Business ===
* WA/Stripe Issue - Unresolved
** Two month people didn’t get recurring payments
** Molly made a way to track these issues
* Technology Team Review - outline complete, need board approval and to prepare application form
** Pushed to Next Meeting
* New Small Metals area host needed
** Alex asked for a list of duties from Aushra
** Alex to post it on the google groups asking for applicants
=== New Business ===
=== New Business ===
* STAX-1 sales tax exemption application status
* STAX-1 sales tax exemption application status
** Was applied for in 2017, we are not qualified for this
* Tax status
* Tax status
** In the mail from last year
** Jennie and Carl have this years in progress
** Accountant named Mike Riggs
* Treasurer plans / QuickBooks status
* Budget Review
* Budget Review
** David Earle to be the point person on the Budget
** Action Items - per Slack and Email
** Action Items - per Slack and Email
** Discrepancies
*** We projected fewer members which led to it looking lower
*** We also have more volunteers
*** Earle to look at it
** Area Budgets Review
** Area Budgets Review
** Fiscal Big Picture Review
** Fiscal Big Picture Review
* Treasurer plans / QuickBooks status
* Board communication and scheduling - decide what platform(s) we will use to discuss issues
** Slack to be used as main source of communication
** Molly to send out scheduling list for us to know when we are all free
* Officers expectations
** Some officers not interested in slack, we want to harden communication channels
** to be discussed at another meeting
* What do the cleaners do? - Earle
** Andrew C, sweeping/toilets/tables. Board should meet with them
* Volunteer appreciation party planning
** Volunteers to go to Metropolis Brewing, late Jan-Early Feb. Broad all volunteers.
* Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page)
* Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page)
** Sponsored projects policy rather than moving to an area?
** Andrew C - I have never seen a ticket for this
** To have a discussion with all this - Max
* Schedule budget overview meeting
* Schedule budget overview meeting
=== Old Business ===
== Votes ==
== Votes ==
== Action Items ==
* Earle
** Owns Budget, to be in votable state by Next board meeting
*Molly
** Email out schedule
** Sharing folder about the stripe discrepancies
* Sky
** Email setup for David
** David to get on Freshdesk/Wild Apricot
* Max
** update treasury info in the minutes
** Power racing series follow
* Paul
** Contact cleaning staff to decide what we want
** Notify new Authorizers