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Board Meeting Notes 2020-02-18 (view source)
Revision as of 23:21, 22 February 2020
, 23:21, 22 February 2020no edit summary
== Attendance ==
== Attendance ==
* Board Members
* Board Members
** Paul
** Molly
** David
** Max
** Tanja
** Rob
* Officers
* Officers
** Carl
** Sky
* Other Members
* Other Members
** Joe
** James
** Jonny
** Andrew
== Agenda ==
== Agenda ==
* Consent Agenda
* Consent Agenda
** Tech Team Approval
** Tech Team Approval
** IRS/IL Payment
** IRS/IL Payment - $150 + (estimate: $600) = 750
* Committee Reports
* Committee Reports
** MMT
** MMT
*** Door Code Disablement - Andrew C
*** Door Code Disablement - Andrew C
*** Area Host - 2D Area
*** Area Host - 2D Area
**** Job Description?
* New business
* New business
** Insurance
** Insurance
** Org Chart
== Minutes==
== Minutes==
=== Minutes and Agenda Approval ===
=== Minutes and Agenda Approval ===
6:0:0
=== Committee Reports ===
=== Committee Reports ===
* MMT
* MMT
** Reach out to kevin to clarify numbers
** Working to compiling the orientation documentation and setting new meeting
** Door Code removed!
** Discussed process for you to unlock the door through a website
** We haven’t heard from morgan for scholarships. Open position
* General Ops
* General Ops
** Two open positions, going to try to merge positions into one
*** One applicant
** Working on accident report form
** Ed to follow up with Andrew M - ACTION
* DRC
* DRC
** 5 currently open, 2 opened in the past week
** David is the newest member of the DRC, stop talking to molly
** Rotating Board Members
*** Paul next to rotate
=== Officers ===
=== Officers ===
* PR
* PR
** PR Team ready
*** Application going out this week
*** appoint on second board meeting
** Mail chimp/WA
*** Using WA more instead to save some money
* CTO
* CTO
** Tech proposal proposed
** Pex Increase?
*** $6,000 to go to SKy’s pex
*** increase minimum to 1k
** CRM Migration
*** Due to lack of support, price increase, and lack of assistance
*** Rob, Max, Sky
* Treasurer
** We have a PO Box - 18142
*** One key to go to President, other with Treasurer
** We have our articles of incorporation
** Waivers still in the Safe
** Port Waivers into an Excel
*** Can we validate the Excel against Wild Apricot
*** we pay on a cap, but can’t export it
*** On GenOps todo - Paul to Follow up ACTION
** Cleaners
*** They aren’t getting the money - Where is it setup
*** ANDREW C TO HELP - ACTION
=== Financial Report ===
=== Financial Report ===
* '''Chase Checking:''' $12,921.39
* '''Chase Checking: $12,921.39''' $
* '''Chase Savings:''' $134,136.72
* '''Chase Savings: $134,136.72''' $
* '''PEX:''' $7,788.67
* '''PEX: $7,788.67''' $
* '''PayPal:''' $7,427.77 USD
* '''PayPal: $7,427.77 ''' $
=== Membership Report ===
=== Membership Report ===
* '''Volunteer/board members:'''
* '''Volunteer/board members: 42'''
* '''Volunteer with paid storage:'''
* '''Volunteer with paid storage: 9'''
* '''Scholarship:'''
* '''Scholarship: 5’''
* '''Members with storage:'''
* '''Members with storage: 9'''
* '''Members:'''
* '''Members: 429'''
* '''Total:'''
* '''Total: 555'''
* '''Quorum:'''
* '''Quorum: 56'''
=== Mail ===
=== Mail ===
* IRS/IL
** $750 - to the accountant, state and our Lawyer with the state
* City Inspection
** Violations
*** Fire Extinguishers
*** Woodshop
*** Dust
** David to own and accompany - ACTION
=== Old Business ===
=== Old Business ===
* Strategic Planning - Max/Rob/Tanja/Ed/Aushra
** Met Saturday - Long term vision - “What does PS1 look like in 2025 years”
** Survey being sent
** Town Hall
** In person interviews
* Offsites - Molly
** 1.5 hours offsite
** Please read DRC recommendations
** Molly to send out scheduling to figure out date
** Invite DRC - 1/2
* Volunteer Expectations Document - Paul
** Needs PEX card info
** Area hosts and Officers have expectation on the GDrive - Paul
=== Previous Action Items ===
=== Previous Action Items ===
* Streamline Authorization Signup Process - David & Paul
** Canvas is kind of a pain for this
*** Sends a lot of emails, all accounts are getting this
** Looking at wordpress to help with this
** Canvas is needed to keep track of who is doing what
* Area Hosts - 2D Area
** Close second Board meeting in march
** Paul to Announce on GG
=== New Business ===
=== New Business ===
* Insurance - Molly
** if we want to change our policy we can
** Ryan wanted to know about first dollar coverage
** We can reach out to David Kulawiak.
** Questions need to be done this week
*** Email Molly if you have questions
* Vote - 3 New Prusa’s - Max
* Org Chart
* Address Book
==== Missed New Business ====
==== Missed New Business ====
== Votes ==
== Votes ==
Minutes approval - 6:0:0
Tech Team - 6:0:0
State and IRS $750 - 6:0:0
Woodshop Maintenance Team - 6:0:0
== Action Items ==
== Action Items ==
* Insurance emails to Molly this week
* On GenOps todo (digitize waivers
* Paul next rotatee DRC
* ANDREW C TO HELP with Cleaner issue
* David to own and accompany the inspector
* Volunteer doc
= Addition =
The board forgot to vote on a Woodshop maintenance team, so it was done quickly after the meeting but should be recorded that it was a 6:0:0 vote and has been added to the votes of this meeting.