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− | [[Board Meetings]] | [[Meetings|Member Meetings]] | [[Area Host Meetings]]
| + | {{Board Meeting Notes |
− | Note: Log in to see the full list of meetings, cached page which may not be up to date.)
| + | | Previous YYYY-MM-DD= 2021-12-21 |
| + | | Next YYYY-MM-DD= 2022-01-18 |
| + | | YYYY=2022 |
| + | }} |
| | | |
− | *Board meeting page skeleton: [[Blank Board Meeting Minutes]]
| + | Meeting Start: |
| | | |
− | [[Category:Board Meetings]] | + | == Attendance == |
| + | * Board Members |
| + | ** Tim B, Skylar, Paul O, Donzell G, Jennie, Joe M, Nathan U, Ryan P |
| + | |
| + | * Other Members |
| + | ** |
| + | |
| + | == Agenda == |
| + | |
| + | * Check talk page for board meeting notes, see if any discussion on the agenda took place |
| + | * Consent Agenda |
| + | * Committee Reports |
| + | * Read mail |
| + | * Financial/membership report |
| + | * Review the PayPal and banking transactions |
| + | * Member leaving reason reports |
| + | * Check Freshdesk queue |
| + | * New business |
| + | * Old business |
| + | |
| + | == Minutes == |
| + | |
| + | Please note that this was the first meeting of year with a new board. It was kind of ad-hoc and when I (tbielawa) took the notes, I didn't realize we had a template I was supposed to be following. |
| + | |
| + | The New 2022 Board Members are: |
| + | |
| + | President: Paul Ocampo |
| + | |
| + | Vice President: Nathan Upchurch |
| + | |
| + | Secretary: Joe Mertz |
| + | |
| + | Directors at Large: |
| + | |
| + | Jennie Plasterer |
| + | |
| + | Donzell Gordon |
| + | |
| + | Jesse Seay |
| + | |
| + | Louis Stiehm |
| + | |
| + | Tim Bielawa |
| + | |
| + | |
| + | ---- |
| + | |
| + | |
| + | Skylar: Objections to starting account transfer process? |
| + | will create g-suite accounts for new directors |
| + | will add access to last pass as necessary |
| + | |
| + | |
| + | Donzell: what do we do with this account anyway? |
| + | Skylar: Log in, set up 2factor, use for official ps1 activities as necessary |
| + | Will add new folks to director mailing lists, drc as necessary |
| + | Convert accounts to "board" status in wild apricot |
| + | Get DM's to google account sent to google listing |
| + | |
| + | Keys to building: to be distributed, David's was returned |
| + | One on on meet up with Sky to get bldg keys, or leave in secure area of building for individual pick up |
| + | |
| + | Joe: Vote proposed by Ryan P |
| + | https://discourse.pumpingstationone.org/t/discussion-2022-vaccine-requirement-policy-vote/1067 |
| + | |
| + | https://wiki.pumpingstationone.org/2022_COVID-19_Vaccine_Requirement_Policy_Vote |
| + | |
| + | Joe: How to enforce? |
| + | <Wild apricot integration possible, "airtable"> |
| + | Joe: Manually add check to accounts to save vaccination status |
| + | |
| + | Sky: People could submit digital proof |
| + | Ported into Apricot |
| + | |
| + | Joe: Exemption plan? |
| + | <re: 72 hour testing requirement> |
| + | <needs to be checked in vote language> |
| + | <there's a lot to figure out about how to enforce this> |
| + | Joe: Possibly have to ask sponsors to delay vote until more details are figured out |
| + | Sky: committment from volunteers to process vaccination status data promptly is requirement |
| + | <side-bar about door data> |
| + | |
| + | Sky: What about data retention for vaccination PROOF? |
| + | Delete proof data after entry? |
| + | |
| + | Keep only in Air table? Fewer people can see that |
| + | Ryan: How much data to keep? How granular? |
| + | |
| + | <much more implementation detail discussion> |
| + | |
| + | Tim: retention and processing should be part of the vote. it's too ambiguous right now |
| + | Joe: Too much gray area in vote. Not fully defined plan. Thinking of asking them to push back after adding more data |
| + | Ryan: How much info goes into the vote language to define how it's handled in the future |
| + | Joe: more language about what's visible in WA. More language about how to handle exemptions. More language on volunteers committment enforcement. Right now enforcement is entirely up to the board. |
| + | Gary: Language about vetting religious and medical exceptions should be included? |
| + | Joe: What is that definition? Can't find anything official from Illinois state. |
| + | Tim: Are enforcers expected to call Drs & Religious officiators to verify exemption? |
| + | |
| + | Joe: Suggestion: see more language in vote before board runs the vote. Less vague and left up to the board to define later. |
| + | Ryan: Proposing within 24h: enforcement and exemption language is rehashed for lock on thursday, so vote on 11th is possible. Less time for implementation by 24th |
| + | |
| + | |
| + | <ACTION ITEMS> |
| + | Ryan: needs for updating vote language: |
| + | data retention |
| + | statement of volunteering for this |
| + | stuff on medical exemptions |
| + | |
| + | ---------------------- |
| + | |
| + | Sky: New business |
| + | Management of active volunteers in WA + other systems |
| + | Some volunteers who are no longer here still have admin access to system |
| + | WA has awful security controls |
| + | Want to minize admin access to systems |
| + | |
| + | Challenge: Who *NEEDS* access is a challenge. |
| + | No single-source of volunteer data |
| + | |
| + | <ACTION ITEMS> |
| + | James: Discuss next board meeting? How to prune lists |
| + | Sky: Volunteer/Member audit |
| + | Ryan: Make sure wiki is up to date w/ WA |
| + | |
| + | ---------------------- |
| + | |
| + | Tim: concern over tuesday meetings w/ current covid spikes |
| + | |
| + | We can do digital for member meetings |
| + | |
| + | Paul: But, open houses are how we get members |
| + | |
| + | Sky: Make sure everyone who shows up knows that it's digital only for tuesday meetings |
| + | |
| + | Joe: VR tours were shit last time |
| + | |
| + | <what about people who show up for open house>? |
| + | |
| + | Donzelle: Open house people, do they just show up? |
| + | yes |
| + | d: add to posts: open house requires proof of vaccination |
| + | d: add vacc status to waiver info for open house people, extra info |
| + | |
| + | Sky: |
| + | Note outside building: SORRY! Closed for next few weeks for member meetings/open house |
| + | Get volunteer for someone to walk around and give tour on video call |
| + | or slideshow w/ pics |
| + | etc? |
| + | Joe: People still ok w/ giving tours |
| + | |
| + | <oh, turns out not a lot of people are actually going to member meetings these days> |
| + | |
| + | <just a handfull of new members show up for open house> |
| + | |
| + | |
| + | <ACTION ITEMS> |
| + | |
| + | Nathan: |
| + | Add to agenda for next meeting to revisit the covid concerns |
| + | |
| + | Joe: Vote to shut down in-person meetings for time being |
| + | |
| + | '''Vote to cancel all future member meetings, and discourage public gatherings in the space, effective after tonights board meeting (2022-01-04), until further notice.''' |
| + | |
| + | AGAINST: <none> |
| + | ABSTAIN: <none> |
| + | |
| + | Unanimous passage, 5 votes FOR |
| + | |
| + | SKY: Will update website |
| + | TIM: Add post to discord |
| + | SKY: Update "People" page on website |
| + | |
| + | |
| + | === Discussion on previous minutes === |
| + | |
| + | |
| + | === Consent Agenda === |
| + | |
| + | === Committee Reports === |
| + | |
| + | Reports from [[Committees]] |
| + | |
| + | === Mail === |
| + | |
| + | === Financial Report === |
| + | * '''Chase Checking:''' |
| + | * '''Chase Savings:''' |
| + | * '''PEX:''' |
| + | * '''PayPal:''' |
| + | |
| + | === Membership Report === |
| + | |
| + | * '''Number of Members:''' |
| + | * '''Quorum:''' |
| + | |
| + | === Review the PayPal and banking transactions === |
| + | |
| + | === Member Leaving Reason Reports === |
| + | |
| + | === Freshdesk === |
| + | |
| + | === New Business === |
| + | |
| + | === Old Business === |
| + | |
| + | == Votes == |
| + | |
| + | |
| + | [[Category:Board_Meetings]] |
| + | [[Category:2022 Board Meetings]] |