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From Pumping Station One
General Operations Team (view source)
Revision as of 22:02, 17 October 2022
, 22:02, 17 October 2022Undo revision 45522 by Garynhouse (talk)
The purpose of this team is to manage the important operations of the space, oversee long term and temporary storage for members, serve as the primary contact for and interact with contractors and other vendors via email and in person, educate and inform people of best workshop practices, and keep the Board apprised of any significant events related to the space and its operations. The team will identify and perform all duties related to day-to-day operations of PS1 such as building maintenance and upkeep, create an operational strategy to streamline management of the physical space, create and manage tracking documents for temporary and long term member storage, manage documents to track the completion of maintenance related tasks, and organize all existing documents. The goal of this team is ultimately to streamline the management of the physical space. The team is being established to create positions solely for issues related to the physical space rather than splitting time between multiple, differing jobs. No one on this team is tasked with ensuring a member’s personal safety. Each individual member of Pumping Station: One is responsible for their own safety.
The purpose of this team is to manage the important operations of the space, oversee long term and temporary storage for members, serve as the primary contact for and interact with contractors and other vendors via email and in person, educate and inform people of best workshop practices, and keep the Board apprised of any significant events related to the space and its operations. The team will identify and perform all duties related to day-to-day operations of PS1 such as building maintenance and upkeep, create an operational strategy to streamline management of the physical space, create and manage tracking documents for temporary and long term member storage, manage documents to track the completion of maintenance related tasks, and organize all existing documents. The goal of this team is ultimately to streamline the management of the physical space. The team is being established to create positions solely for issues related to the physical space rather than splitting time between multiple, differing jobs. No one on this team is tasked with ensuring a member’s personal safety. Each individual member of Pumping Station: One is responsible for their own safety.
== Budget ==
the current budget with expenses
[https://docs.google.com/spreadsheets/d/1D2EdMDm6BSyG4lknhnlBRVfPVgowkP1cxnoeBq2njmI/edit#gid=1955275037 2020 GOT budget]
[https://docs.google.com/spreadsheets/d/1SQlEaFLVjn2R15KOKCYX3iSj0c5IIS3K8kTM9nx7Zyk/edit#gid=1955275037 2021 GOT budget]
[https://docs.google.com/spreadsheets/d/11u81r1GHoBWGgTayh-s6s9oyECO_Wm_Awvf7j8etjDE/edit 2022 budget for tracking]
== Action Items ==
== Action Items ==
We are currently working on a Projects tracking system.
(What i present here is a pilot experiment. More polishing to be done -gn)
The two public facing parts are:
A. The [https://airtable.com/shr0vlp8C8nZmYJzX/tbld4jW54liTDDAEL '''TO DO LIST'''] (JUST THE UNFINISHED TASKS ON OUR QUEUE)
B. The [https://airtable.com/shrYCCHUTIKtg5mQu '''WORK ORDER FORM''']Work Order Submission Form.
Just fill in the Work Order and we will prioritize it and get to it ASAP. and we will prioritize it and begin. Now here's the pitch. If you see something that you believe you could do, just let us know. We will facilitate your efforts and appreciate it!
== Action items from the Board ==
1. Waivers and Emergency Contacts Project
1. Waivers and Emergency Contacts Project
Make sure that we have a waiver on file for every member of PS1
Make sure that we have a waiver on file for every member of PS1
Make sure that we have an emergency contact for every member of PS1
Make sure that we have an emergency contact for every member of PS1
Determine the best system for collection and tracking of these documents
Determine the best system for collection and tracking of these documents
*Status: April 2020 waiver project completed. Waiver repository in WaiversForever, linked to Wild Apricot, Process for getting updated waivers established and turned over to Board. Project Lead: gary
2. Building Issues Spreadsheet
2. Building Issues Spreadsheet
Perform a quarterly audit of the storage spaces- compare names with member list and make sure everyone is current
Perform a quarterly audit of the storage spaces- compare names with member list and make sure everyone is current
4. Accident Protocol
*status 2020: Upload a member storage FAQ
*status 2021: Update and maintain a storage list with spaces and “owners” for anyone to use and access
*Status: nov 2021 Wild apricot notations completed. annual review of existing spaces and usage is routine now as is process for removing suspended members or change of level and new member storage. Process now is to consolidate storage to catwalk with a few general shelves. we have the room and will continue to encourage members to move from lockers to catwalk. estimates continue to indicate catwalk and 15 general shelves will meet our current and foreseen needs. gn
4. Accident Protocol
Develop an accident protocol to be followed in the event of an injury (use the Board’s existing document as a starting point)
Develop an accident protocol to be followed in the event of an injury (use the Board’s existing document as a starting point)
Develop an incident report form
Develop an incident report form
Submit these to the Board for approval and review
Submit these to the Board for approval and review
Disseminate this information to the membership
Disseminate this information to the membership
Create signs with QR codes and easy-to-access links for the space
Create signs with QR codes and easy-to-access links for the space
*status Jan 2020. Online form created and submitted to board & approved. signs created and in design group cor "petti-fication" Project Lead: gary
5. Documentation
5. Documentation
Create and manage an online folder for storing the information of the General Operations Team
Create and manage an online folder for storing the information of the General Operations Team
Provide the Member Management Team with information about the updated storage process to be included in the member orientation slideshow and relevant training materials/handouts
Provide the Member Management Team with information about the updated storage process to be included in the member orientation slideshow and relevant training materials/handouts
6. Temporary Member Storage
6. Temporary Member Storage
Watch for issues posted by members in the relevant communication channels and act as needed
Watch for issues posted by members in the relevant communication channels and act as needed
Keep equipment labels and wiki pages up to date - begin with one Area and work through the space each year
Keep equipment labels and wiki pages up to date - begin with one Area and work through the space each year
*status: Nov 2021 have created a special PS1 Maintenance Google Calendar with maintenance (preventative schedules and tasks completed). Piloting it with Woodshop and General Operations Teams.
8. General Tasks
8. General Tasks
Coordinate with the Area Hosts to complete tasks in each area as needed
Coordinate with the Area Hosts to complete tasks in each area as needed
== Short term tasks. ==
These are being reformed into the action items system above.
1. Fix water dispenser in Arts. Hot water leak (done Aug 2022)
2. Wire lights in spray booth (purchased fixture on booth top temporary wiring done but must be brought up to code)
3. DONE GN Fix replace front stair lights.
4. Fire doors. In booth fix rails for rolldown door (bolt anchors loose). Sliding door between booth and woods (replace bolts attaching rail to wall - (straighten and make plumb)
5. Relocated booth air drop to left side of booth.
6. Document electrical. Document panel door legends to wiki(DONE GN). Update CAD with current wiring (mostly done AM). Plot locations of projected wiring for HM/CM/General move (needs mostly done SB and Hosts, CAD in process AM, bid spec GN, AM & BD tbd).
7. Transition member paid storage to share with MMT (done GN & Scott Yoder )
8. Replace air compressor and add air dryer (DONE. DE, AM GN BD and others. )
9. Plan and execute air needs plumbing for HM/CM/General move (planning completed April 2022)
== Powers & Limitations ==
== Powers & Limitations ==
''Operations Liaison - vacant''
''Operations Liaison - vacant''
But Sean and gary are attempting to fill in.
-Design a new tool labeling system or improve upon the current labeling system to incorporate more information
-Design a new tool labeling system or improve upon the current labeling system to incorporate more information
-Develop creative ways to educate the membership about best workshop practices (could be an addition to the new canvas course for orientation, new canvas courses associated with authorizations, signage in the space, classes, changes to authorization procedures, etc)
-Develop creative ways to educate the membership about best workshop practices (could be an addition to the new canvas course for orientation, new canvas courses associated with authorizations, signage in the space, classes, changes to authorization procedures, etc)
''Operations Secretary - vacant''
''Operations Secretary - vacant but gary attempting to fill in were needed''
-Assist in team members with projects to educate the membership, sign creation, and completion of relevant tasks
-Assist in team members with projects to educate the membership, sign creation, and completion of relevant tasks
-Identify and track potential safety issues in the space, beginning with the list in the current spreadsheet
-Identify and track potential safety issues in the space, beginning with the list in the current spreadsheet
-Help the Team Manager by taking on some of the action items listed above
-Help the Team Manager by taking on some of the action items listed above
''Storage Managers - gary newhouse(wood) (Member paid storage-added role 2019) Ben Stagl (General) Sean Blum((nonwood)
''
-Determine what members need/want (by asking them) and help provide resources or direction to ensure that members with storage have the resources they need
-Determine what members need/want (by asking them) and help provide resources or direction to ensure that members with storage have the resources they need
-Assist with red-ticketing items in all areas as needed
-Assist with red-ticketing items in all areas as needed
-Help the Team Manager by taking on projects as needed
-Help the Team Manager by taking on projects as needed
'''
Space Liaison - Brian Desmond'''
''Space Liaison - Brian Desmond''
-Identify projects that will improve the space, coordinate with other Team members and Area Hosts, and engage the membership to complete them.
-Identify projects that will improve the space, coordinate with other Team members and Area Hosts, and engage the membership to complete them.
-Help the Team Manager by taking on some of the action items listed above
-Help the Team Manager by taking on some of the action items listed above
''Team Manager - Andrew Morris
''
-Work with your team to divide up and complete the action items above
-Work with your team to divide up and complete the action items above
-Schedule and lead regular team meetings
-Schedule and lead regular team meetings
-Present ideas for these new processes/systems as recommendations to the Board for approval
-Present ideas for these new processes/systems as recommendations to the Board for approval
-Deliver a progress report and summary of activities in person once per month at Board meetings
-Deliver a progress report and summary of activities in person once per month at Board meetings
'''
Advisory Position / Historical Knowledge - Brian Barnt'''
''Advisory Position / Historical Knowledge - Brian Barnt''
-Work with the volunteers to divide up and complete the action items above
-Work with the volunteers to divide up and complete the action items above
All of the team members serve at the pleasure of the Board. Should any issues arise, the Board will determine the best course of action at that time. If a member of the team is not fulfilling the duties of their role to the satisfaction of the Board, then that member may be removed by the Board at any time without prior notice. All members of the team are still bound by the member agreement, code of conduct, and by the rules, regulations, and/or procedures set forth by the Board or the Dispute Resolution Committee.
All of the team members serve at the pleasure of the Board. Should any issues arise, the Board will determine the best course of action at that time. If a member of the team is not fulfilling the duties of their role to the satisfaction of the Board, then that member may be removed by the Board at any time without prior notice. All members of the team are still bound by the member agreement, code of conduct, and by the rules, regulations, and/or procedures set forth by the Board or the Dispute Resolution Committee.
[[Category:Admin]][[Category:Committees]]
