Domain Admins
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Changes
From Pumping Station One
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* Frequency: Weekly
* Frequency: Weekly
* Use only the following expense categories for area host and votes transactions:
* Use only the following accounts for area host and votes transactions:
** Education (books, fees for 3rd party classes, online subscription fees)
** Education (books, fees for 3rd party classes, online subscription fees)
** Equipment Purchases (non-portable equipment/tools, software, associated licensing or maintenance subscriptions)
** Equipment (non-portable equipment/tools >= $1000, mandatory software and associated license fees, annual maintenance subscriptions)
** Maintenance (break-fix and non-subscription routine maintenance costs/supplies/materials)
** Maintenance (break-fix and non-subscription routine maintenance costs/supplies/materials)
** Supplies (normal operations consumables)
** Software (including license fees)
** Tools (small and portable, reusable equipment)
** Supplies (normal operations consumables, small tools, materials)
* In Quickbooks, assigning a department to a transaction is optional, however, budgetary reports for area are generated by filtering by department so it is important to always select the department corresponding to the transaction as follows:
** Tools (non-portable equipment/tools < $1000, small and portable, reusable equipment)
** Votes
** CNC
* In Quickbooks, transaction class is associated with budgets. This field is optional so make sure the correct one is assigned:
** Cold Metals
** Administrative (catch all classification)
** Electronics
** Arts & Textiles Area (Area host budget)
** Kitchen
** CNC Area (Area host budget)
** Hot Metals
** Cold Metals Area (Area host budget)
** Electronics Area (Area host budget)
** General Area (Area host budget)
** Kitchen Area (Area host budget)
** Hot Metals Area (Area host budget)
** Votes (<year>): <vote name> (items associated to specific votes)
== Reconciliation ==
* Frequency: Monthly (60 days after month-end)
** Close out transactions for each month
** Can be changed so long as year-end reconciliation has not been performed
