Quickbooks

PEX Reconciliation

Log into Quickbooks and navigate to Transaction->Banking and select the PEX account
- Note the date of the last transaction
Log into PEX and export to Quickbooks: https://admin.pexcard.com/#/admin/export/quickbooks
- Select a start date that is one day after the the last transaction in Quickbooks
- Select an end date that is yesterday (never choose the current date)
- If this range is > 3 months, then do this process multiple times with smaller date ranges
In Quickbooks
- In the upper right corner, select Update->File Upload
- browse to the *.qbo file downloaded from PEX
- Select PEX in the dropdown for account

Use the following choices for the categorization of expenses:
- Education (books, fees for 3rd party classes, online subscription fees)
- Equipment Purchases (non-portable equipment/tools, software, associated licensing or maintenance subscriptions)
- Maintenance (break-fix and non-subscription routine maintenance costs/supplies/materials)
- Supplies & Materials (normal operations consumables)
- Tools (small and portable, reusable equipment)
In Quickbooks, assigning a department to a transaction is optional, however, budgetary reports for area are generated by filtering by department so it is important to always select the department corresponding to the transaction as follows:
- Votes
- CNC
- Cold Metals
- Hot Metals