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| {{Board Meeting Notes | | {{Board Meeting Notes |
| | Previous YYYY-MM-DD= 2016-03-15 | | | Previous YYYY-MM-DD= 2016-03-15 |
− | | Next YYYY-MM-DD= 2016-04-13 | + | | Next YYYY-MM-DD= 2016-04-12 |
| + | | YYYY=2016 |
| }} | | }} |
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| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
− | **Justin Conroy | + | ** |
− | ** Lyn Cole
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− | ** Michael Skilton
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− | ** Simon Pyle
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| * Other Members | | * Other Members |
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| * Check RT queue | | * Check RT queue |
| * New business | | * New business |
− | ** Lease
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| * Old business | | * Old business |
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| === Discussion on previous minutes === | | === Discussion on previous minutes === |
− | * N/A
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− | * Previous meeting minutes approved unaninmously
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| === Consent Agenda === | | === Consent Agenda === |
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| Reports from [[Committees]] | | Reports from [[Committees]] |
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− | ====Space Committee====
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− | * Working on three proposals
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− | ** Considering wall moves
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− | * Not recommending adding new area hosts
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− | * Everett meeting with Maria to make changes
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− | * Three plans to be presented by end of March to membership
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− | * Currently ~$15,000 cost for buildout
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− | * How will the vote to run?
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− | ** Ranked choice voting, two rounds, or something else
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− | * Suggestions: longer than a week for review of plans
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− |
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− | ====Safety Committee===
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− | * Waiting for a lease date
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− | * "Landlord works addendum" - items we need the landlord to fix
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− | ** Needs to be updated in current lease draft
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− | ====Bylaws Committee====
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− | * Formed but not yet met
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| === Mail === | | === Mail === |
− | * Letter from the IRS
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− | ** '''We got 501(c)3 status!''' Thanks to everybody who worked towards making this happen.
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− | * Returned check from Adams Refrigeration
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− | ** Justin to write a new check to Adams Refrigeration
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| === Financial Report === | | === Financial Report === |
− | * '''Chase Checking:''' $48,412.35 | + | * '''Chase Checking:''' |
− | * '''Chase Savings:''' $73,644.66 | + | * '''Chase Savings:''' |
− | * '''PEX:''' $1,727.12 | + | * '''PEX:''' |
− | * '''PayPal:''' $2,537.24 | + | * '''PayPal:''' |
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− | * No transactions in quickbooks other than Paypal since the last meeting
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| === Membership Report === | | === Membership Report === |
− | * '''Starving Hackers:''' 271 | + | * '''Starving Hackers:''' |
− | * '''Full Members:''' 112 | + | * '''Full Members:''' |
− | * '''Total Members:''' 383 | + | * '''Total Members:''' |
− | * '''Quorum:''' 38 | + | * '''Quorum:''' |
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| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
− | (Covers past 4 weeks)
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− | * Didn't take advantage of the space, didn't have a project
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− | * Negativity towards people who are not authorized on equipment
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− | * Live in Libertyville, drive was difficult; difficult to get trained on laser & makerbot
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− | * Moved away
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− | * Too busy
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− | * Didn't have need for tools, would have liked to have more table workspace
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− | * Moving to Evanston, saving money
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− | * Lives far away. ID check was annoying - took 4 trips. Too many places to check for authorization information.
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− | * Didn't visit often enough, not enough free time
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− | * Can we share member leaving reports in a way outside of the meeting?
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| === RT === | | === RT === |
− | =====Member Point Requests====
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− | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4405 4405] Ryan requests points for 3 blog posts and office hours with 7 attendees
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− | ** Vote to grant 4 points
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− | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4397 4397]] Jesse requests member points
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− | ** 2 points
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− | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4362 4362]] Anna requests point for Jason
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− | ** 1 point
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− | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4361 4361]] Ray requests point for laser authorization
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− | ** 1 point
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− | * Vote for all member points passes unanimously
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− | * Side note: our budget for member point is 4 per meeting
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− | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4407 4407]] Ryan requests spend 2 member points
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− | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points
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− | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 4354]] Spend request
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− | ** Michael to handle spend requests
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− | Member spend point process:
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− | * Make a comment approving the point. Make a note in the ticket of whether you updated the member point balance on the member site. Add it to the Treasury queue, and Brian will handle it from there.
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− | ** Michael to handle member point spend requests
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| === New Business === | | === New Business === |
− | ====ADA Compliance====
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− | * Space planning committee has asked us to seek professional opinion about what ADA regulations we may need to comply with
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− | ** Ask our current attorneys?
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− | ** Maybe the landlords can
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− | ** Justin to ask lawyers for an opinion on ADA compliance
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− | * Michael to talk to Jennie about donation forms
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− | ====Open Suspended Payment Tickets====
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− | * New status on member payment queue - for tickets that we need to followup on in the near future
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− | ** Ask Dave to add a new status
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| === Old Business === | | === Old Business === |
− | ====Liability Coverage====
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− | * Michael to share information about liability coverage to Director's Google Drive
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− | * We have about $77,850 of coverage
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− | * Michael has identified roughly $122,000 of assets based on wiki values and receipts
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− | * Rough guess of assets is $175,000
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− | * Brian will contact insurance company to get a quote
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− | ** Michael has a number of locks with similar keys
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− | * Ray to order business cards
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| == Votes == | | == Votes == |