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| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
− | ** | + | ** Justin |
| + | ** Ray |
| + | ** Michael |
| + | ** Lyn |
| + | ** Jennie |
| + | ** Simon |
| + | ** Brian |
| + | ** Dave |
| + | |
| | | |
| * Other Members | | * Other Members |
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| * Check talk page for board meeting notes, see if any discussion on the agenda took place | | * Check talk page for board meeting notes, see if any discussion on the agenda took place |
| * Consent Agenda | | * Consent Agenda |
| + | **Approve meeting minutes from 2016-04-19 |
| * Committee Reports | | * Committee Reports |
| * Read mail | | * Read mail |
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| * Check RT queue | | * Check RT queue |
| * New business | | * New business |
| + | **Member points for Andrew & Jason. Laser repair, dust collection, air line repair. Requesting 1 each https://rt.pumpingstationone.org/Ticket/Display.html?id=4573 |
| + | **Chase stuff |
| * Old business | | * Old business |
| | | |
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| ** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]] | | ** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]] |
| * Michael will follow up with city consultant about business license | | * Michael will follow up with city consultant about business license |
| + | ** Did more research, continues |
| * Justin & Michael will create invoice for electrical billing | | * Justin & Michael will create invoice for electrical billing |
| + | ** To do tonight after the meeting |
| * Ray to order business cards | | * Ray to order business cards |
| ** Simon to followup | | ** Simon to followup |
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| | | |
| === Consent Agenda === | | === Consent Agenda === |
− | | + | * Past minutes approved unanimously |
| === Committee Reports === | | === Committee Reports === |
− | | + | * Space planning committee did not meet |
| + | **Lease update - Justin talked to Eric, has been talking about a move-in date |
| + | * Bylaws committee |
| + | ** Almost finished reading bylaws by lawyers and our bylaws, and comparing to Illinois law |
| Reports from [[Committees]] | | Reports from [[Committees]] |
| | | |
| === Mail === | | === Mail === |
| + | * Letter from the IRS - re: April 12 tax exempt status inquiry |
| + | ** Reconfirmation that we do indeed have tax exempt status |
| | | |
| === Financial Report === | | === Financial Report === |
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $48,649.37 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,649.48 |
− | * '''PEX:''' | + | * '''PEX:''' $13,847.39 |
− | * '''PayPal:''' | + | * '''PayPal:'''$8,890.29 |
| | | |
| === Membership Report === | | === Membership Report === |
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 290 |
− | * '''Full Members:''' | + | * '''Full Members:''' 117 |
− | * '''Total Members:''' | + | * '''Total Members:''' 407 |
− | * '''Quorum:''' | + | * '''Quorum:''' 39 |
| + | |
| + | ===Review Transactions Since Last Board Meeting=== |
| + | * Flying Broomstick |
| + | * Quickbooks |
| + | * Comed |
| + | * WM Internet |
| + | * Rent |
| + | * Adobe |
| + | * People's Gas |
| + | |
| + | * Need to ask Area Hosts to send in receipts |
| + | ** Justin will email area hosts to ask them to send in receipts |
| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
| + | * Got too busy, never used the space, will rejoin later |
| + | * Not enough time due to job and life |
| | | |
| === RT === | | === RT === |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4600 | Charge this to CNC area budget, but also credit $200 for the donation from Lucas]] |
| + | |
| | | |
| === New Business === | | === New Business === |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4573 | Requesting member points for Andrew & Jason for laser maintenance |
| + | ** Andrew can't get member points for doing responsibilities under CNC area host |
| + | ** But he's also been super helpful and done work above and beyond, such as the dust collector upgrade that deserves a member point |
| + | ** All voted in favor of member points for Jason & Andrew |
| + | |
| + | ** Jennie will grant Andrew and Jason member points and handle member point spending |
| + | ***[https://rt.pumpingstationone.org/Ticket/Display.html?id=4573 Grant and spend Jason's point] |
| + | *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4605] |
| + | ***[https://rt.pumpingstationone.org/Ticket/Display.html?id=4587] |
| + | ** Michael will spend a member point for Jason |
| + | |
| + | ==== Chase ==== |
| + | * Justin got ACH sorted out - hooray! |
| + | * We no longer will be paying double rent or ACH fees. We're one month ahead on rent payments. |
| + | * Next time we do a board transition, make sure to cancel all ACH payments before any accounts are canceled |
| + | |
| + | |
| + | ==== PayPal Update ==== |
| + | * Brian is fighting through PayPal customer 'service' to get us the nonprofit paypal transaction rate |
| + | * Also working on suspensions: |
| + | ** PayPal has a plan call PayPal Pro that handles suspensions better. We're not on PayPal Pro; we're grandfathered into an old plan that doesn't exist anymore but also doesn't have this. |
| + | ** We voted to spend $40/mopnth upgrade to PayPal Pro; but, it may come with a higher processing fee, depending on the nonprofit deal Brian is working |
| + | ** Brian is continuing to work on this |
| + | * Jennie will update the suspension email with instructions to cancel and restart subscription |
| + | * Jennie will update the door code email to remind people not to give out the door code |
| + | |
| + | ==== PayPal Chargebacks ==== |
| + | * Brian is following up on a member's possible double membership & the chargebacks that resulted |
| + | ** Does anybody know David Funcheon and whether he had one or two people on his account? |
| + | * These notices are only sent to money@ |
| + | ** money@ doesn't forward to anything |
| + | ** We can see the notices of the chargebacks in the account login screen |
| + | |
| + | ====CTO update==== |
| + | * Dave will leave outgoing email with Comcast for now, though they throttle outgoing email |
| + | * Dave will look for something cheaper than Mandrill and faster/less throttled than Comcast for outgoing email |
| + | * Dave is working on expiring logins (computers, rt, wiki, etc.) based on membership status |
| + | * Dave working on door code change prep |
| + | ** Want to check to make sure everybody has an active email in their account |
| + | ** Would be nice if people could check their current email or update it |
| + | |
| + | ==== Area Host update ==== |
| + | * All to take a look at the email/doc Michael sent to send to area hosts and share feedback |
| | | |
| === Old Business === | | === Old Business === |
| + | ==== Extra insurance ==== |
| + | * Brian is waiting for an additional quote for insurance for equipment |
| + | * Brian will follow up with insurance agent to let them know we're above 400 members |
| | | |
| + | == Votes == |
| + | ==New Todos and carryovers== |
| | | |
− | == Votes ==
| + | * All to take a look at the email/doc Michael sent to send to area hosts and share feedback |
| + | * Justin will email area hosts to ask them to send in receipts |
| + | * Michael will spend a member point for Jason |
| + | * Jennie will grant Andrew and Jason member points and handle member point spending |
| + | * Jennie will update the suspension email with instructions to cancel and restart subscription |
| + | * Jennie will update the door code email to remind people not to give out the door code |
| + | * Brian will contact insurance company to get a quote to cover identified assets (~122K) |
| + | ** Brian is waiting on the written quote |
| + | ** Brian will follow up with insurance agent to let them know we're above 400 members |
| + | * Brian continues to follow up with PayPal re: upgrade |
| + | * Michael will follow up with city consultant about business license |
| + | ** Did more research these past two week, work continues |
| + | * Justin & Michael will create invoice for electrical billing |
| + | ** To do tonight after the meeting |
| + | * Ray to order business cards |
| + | ** Some are on their way, all should be ready by Saturday |