Difference between revisions of "Vote Proposal Template"

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Vote Proposal Template
 
Vote Proposal Template
  
== A Template/Form for submitting a Proposal for a Vote by the Membership ==
+
''A Template/Form for submitting a Proposal for a "Vote by the Membership", or "Member Vote"''
 
 
''Text in italics is optional in the submitted proposal.''
 
 
 
  
 
== Title==
 
== Title==
''The title of the vote as it will appear in the Votes section of the wiki and the as the title of the Policy, should the vote pass.''
+
'' The title of the vote as it will appear in the Votes section of the wiki and the as the title of the Policy, should the vote pass.''
      [ ]   
 
  
 
== Sponsor ==  
 
== Sponsor ==  
 
''Name of person submitting the vote (handle + real name)''
 
''Name of person submitting the vote (handle + real name)''
      [ ]
 
  
 
== Co-Sponsors ==  
 
== Co-Sponsors ==  
 
''Names of at least two members eligible to vote (handle + real name)''
 
''Names of at least two members eligible to vote (handle + real name)''
      [ ]
+
 
 +
== Vote Results ==
 +
  Quorum:[ ]
 +
  Yea Votes: [ ] 
 +
  Nay Votes: [ ]
 +
  Present or Abstain: [ ]
 +
 
 +
== Definition of "Language" ==
 +
"The wording of a legal document." [tfd.com/language]
  
 
== Schedule ==
 
== Schedule ==
  A. Date this proposal was posted to the membership and the Board.
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==== Proposal Date ====
      [DATE]
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Date this proposal was posted to the membership and a request for a vote date was sent to the Board.
 +
 
 +
'''[DATE]'''
 +
 
 +
 
 +
 
 +
==== Member Input ====
 +
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)
 +
 
 +
'''[ ] YES [ ] NO'''
 +
 
 +
 
 +
 
 +
==== Vote Announcement and Beginning Date of the Discussion Period ====
 +
The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. (Certain exceptional vote types have longer discussion periods. Check the Bylaws if you are unsure.)'' If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time. ''
 
   
 
   
  B.  Assigned Date of the vote.
+
'''[DATE]'''
      [DATE]
 
  
  C. Beginning date of the 7-day posting and Member discussion
+
==== Language Lock Date and Start of Voting ====
      period. (required)
+
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''
      [DATE]
 
  
  D.  Does the Sponsor choose to open the language of the vote for
+
'''[DATE]'''
      changes due to member input? (optional and can be modified
 
      at any time)
 
      [ ] YES
 
      [ ] NO
 
  
  E.  Date that the vote language locks. Ballots, including a pdf
 
      of the final vote language, are sent to the Membership 5 days
 
      prior to the day of the vote.
 
      [DATE]
 
  
  F.  Day of the vote. (day the vote closes)
+
==== Day of the Vote ====
      [DATE]
 
  
4 Background:
+
Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.
      The circumstance or context that justifies the need for
 
      this  vote and what the new policy does to address it. [The
 
      language of the vote is included below.]
 
  
5 Synopsis:
+
'''[DATE]'''
      A summary or outline of the vote language can be included here.
 
  
6 Vote numbers:
+
== Background ==
  Quorum:[ ]
+
''The circumstance or context that justifies the need for this  vote and what the new policy does to address it.''
  Yea Votes: [ ] 
+
 
  Nay Votes: [ ]
+
== Synopsis ==
  Present or Abstain: [ ] 
+
''A summary or outline of the vote language can be included here.''
  
7 Language of the Vote:
+
== Language of the Vote ==
      This is the actual text that will be recorded as either a
+
''Here is the actual text that will be recorded as, for example, an expense authorization, a Policy of the Corporation, a proposal for the change of a director or officer, etc. The Language of the Vote, as voted on by the Membership, must include the actual language of any externally referenced documents. Links are not allowed. Amendments to existing Policies always place the entire Policy up for vote, not just the part being amended.
      purchase authorization, or a Policy of the Corporation, or a
 
      proposal for the removal of a director or officer, etc.
 
      The Language of the Vote, as voted on by the Membership, must
 
      include the actual language of any externally referenced
 
      documents. Amendments to existing Policies always place the
 
      entire Policy up for vote, not just the part being amended.
 
      Links are not allowed.
 

Latest revision as of 22:26, 15 February 2023

Vote Proposal Template

A Template/Form for submitting a Proposal for a "Vote by the Membership", or "Member Vote"

Title

The title of the vote as it will appear in the Votes section of the wiki and the as the title of the Policy, should the vote pass.

Name of person submitting the vote (handle + real name)

Co-Sponsors

Names of at least two members eligible to vote (handle + real name)

Vote Results

 Quorum:[ ]
 Yea Votes: [ ]  
 Nay Votes: [ ]
 Present or Abstain: [ ] 

Definition of "Language"

"The wording of a legal document." [tfd.com/language]

Schedule

Proposal Date

Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

[DATE]


Member Input

Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

[ ] YES [ ] NO


Vote Announcement and Beginning Date of the Discussion Period

The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. (Certain exceptional vote types have longer discussion periods. Check the Bylaws if you are unsure.) If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time.

[DATE]

Language Lock Date and Start of Voting

Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place.

[DATE]


Day of the Vote

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

[DATE]

Background

The circumstance or context that justifies the need for this vote and what the new policy does to address it.

Synopsis

A summary or outline of the vote language can be included here.

Language of the Vote

Here is the actual text that will be recorded as, for example, an expense authorization, a Policy of the Corporation, a proposal for the change of a director or officer, etc. The Language of the Vote, as voted on by the Membership, must include the actual language of any externally referenced documents. Links are not allowed. Amendments to existing Policies always place the entire Policy up for vote, not just the part being amended.