Vote Proposal Template

Vote Proposal Template

A Template/Form for submitting a Proposal for a "Vote by the Membership", or "Member Vote"

Title

The title of the vote as it will appear in the Votes section of the wiki and the as the title of the Policy, should the vote pass.

Sponsor

Name of person submitting the vote (handle + real name)

Co-Sponsors

Names of at least two members eligible to vote (handle + real name)

Vote Results

 Quorum:[ ]
 Yea Votes: [ ]  
 Nay Votes: [ ]
 Present or Abstain: [ ] 

Definition of "Language"

"The wording of a legal document." [tfd.com/language]

Schedule

Proposal Date

Date this proposal was posted to the membership and the Board.

[DATE]

Vote Date

Assigned Date of the vote.

[DATE]

Member Input

Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

[ ] YES [ ] NO

Beginning Date of the Discussion Period

Beginning date of the seven-day (minimum) posting and Member discussion period. If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle, until the language is locked. The sponsor can stop taking suggestions at any time.

[DATE]

Language Lock Date

Five days prior to the Day of the Vote, the vote language is locked and all edits are frozen. Ballots that include a pdf of the final vote language are sent to the Membership and electronic voting begins. Note that the minimum discussion period of seven days leaves only two days for changes before the lock.

[DATE]

Day of the Vote

The Day of the Vote is the day the vote closes.

[DATE]

Background

The circumstance or context that justifies the need for this vote and what the new policy does to address it.

Synopsis

A summary or outline of the vote language can be included here.

Language of the Vote

Here is the actual text that will be recorded as, for example, an expense authorization, a Policy of the Corporation, a proposal for the a change of a director or officer, etc. During the The Language of the Vote, as voted on by the Membership, must include the actual language of any externally referenced documents. Links are not allowed. Amendments to existing Policies always place the entire Policy up for vote, not just the part being amended.