/organizing
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suggestions from mailing list
At event
- Show up to the venue a little early, and make sure food and drinks work out fine.
- At the venue, organize the seating into smallish groups (3-10 people per table), and put a white 8.5x11 sheet of paper on that table with the words, written with a Sharpie, "Newcomers corner".
- Optionally, also put a label on other tables, so people can self-sort into things they're interested in doing. Perhaps this list: "Django", "Non-Django web", "GIS", "Civic Hacking"
- When the event begins, stand up at the front and say: "Welcome to Project Night! I'm Template:NAME. Thanks for coming. The goal of the event is that people meet each other and/or work on projects related to Python that are interesting to them. The event is welcoming to newcomers, and so we've put some resources on the web and we have some people specially interested in helping newcomers. Can 5they stand up? Great, now all those people should be at the table labeled, 'Newcomers corner.' Same with the newcomers, if you want to be in a place where people want to help you. Thanks to our sponsors, Template:SPONSORNAMEHERE, and thanks to Template:HOSTNAME for providing space. Now, go forth and work on projects, or chat!"
- Be available for random questions about the event during the event.
- Optional: Take photos so that afterward, you can remember how amazingly great the event was.
- Optional: Roam around the room and ask people what they're working on, and if they're willing to give a ChiPy lightning talk about it. That's especially useful for people for whom this is their first ChiPy event.