Digital Signage Communications Project Vote

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Title

Digital Signage Communications Project

  • Skylar Nova

Co-Sponsors

  • James Lamken
  • Books
  • Ron Olsen
  • Shauen P.

Vote Results

 Quorum:[ 69]
 Yea Votes: [ 51]  
 Nay Votes: [ 16]
 Present or Abstain: [ 3]

Definition of "Language"

"The wording of a legal document." [tfd.com/language]

Schedule

Proposal Date

Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

Jan 2nd, 2025

Member Input

Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

[ ] YES [ ] NO

Vote Announcement and Beginning Date of the Discussion Period

The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. (Certain exceptional vote types have longer discussion periods. Check the Bylaws if you are unsure.) If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time.

Jan 2nd, 2025

Language Lock Date and Start of Voting

Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place.

Jan 9th, 2025

Day of the Vote

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

Jan 14th, 2025

Background

After successfully deploying a new signage solution to the front door TV, we are looking to implement a digital signage solution in all areas of the space to provide targeted information for every area and room in the space.

The space has historically struggled with active communication to the membership. Despite our increased engagement on Discord, there is still a large portion of the membership that is not engaged with the communication channels that we have, and many things are not broadcast to members who physically come into the space.

This project would be best done as soon as possible due to the potential upcoming tariffs at the end of January.

Synopsis

Every room in the space will receive a TV that can be used by the various areas in each one for communicating custom information per area to the membership.

They can display various things, including:

  • Area information
  • Area host announcements, reminders
  • Organization announcements
  • Fundraising announcements and updates
  • Tool status
  • Other widgets

The current goal is to allow area hosts and volunteers to update select pages using standard wiki pages with custom CSS, enabling quick and easy updates.

Volunteers will also be able to add custom images and videos using the PiSignage platform powering the signage.

Breakdown of expected costs - Google Sheets

The total cost of the project is currently $4,171.88, but we are requesting $4,500 for contingencies.

Language of the Vote

Authorize the Board to spend $4,500 towards the purchase and installation of a digital signage solution.

This authorization shall expire at midnight on December 31st, 2025.

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