Meeting Notes 2016-01-26

Meeting Minutes
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Agenda

• Intro to PS1 and what we're about.
• Let new members and visitors intro themselves.
• Pick 2 random people to introduce themselves.
• Introduce the Board and Area Hosts
• Go over things that need doing around the space.
• Awesome call outs
• Tell me about What You Hack
• Announcements
• Questions
• Votes
• Tour

For extended discussions, we may take stack and borrow from MIBS Rules#Meeting Procedures.

Minutes

Attendees

• Jenny Tong
• Sam Paris
• Jim Baker
• Shae Kurko
• Jennie Plasterer
• Brian Chojnowski
• Anna Yu
• Erik Wessing
• Shelly Loke-Gayares
• Koun Park
• Matt Triano
• Daniel Conrad
• Justin Conroy
• Simon Pyle
• Ed Bennett
• Tom Judge
• Jason Shanfield
• Andrew Camardella

• Nina Morrissey
• Peter Paul DePasquale
• Dan Zabinski
• Sam Paris

Intro to PS1

Bylaws#Purpose

Introductions

New People

New People (name - where did you hear about us - what do you make/hack)

• Nina | Woodworking & laser for jewelry & metalworking | Google
• Peter | Student @ SAIC |
• Dan | lived nextdoor, learned about PS1 from Conrad | filmmaker & woodworking
• Eric | interested in Transcarnial Direct Stimulation, radios, RF transmission |

Board and Area Hosts

• Justin - President
• Jennie - Vice-president
• Simon - Secretary
• Triano - Woodworking Area Host
• Shay - Toolcage Area Host
• Erik - General Area Host
• Anna - Electronics Area Host

Two Random Members

• Conrad
  • found through friends who gifted a membership
  • working on a robot pony
• Jim
  • kinetic sculptural work, woodworking, metalworking, etc.

Things that need doing around the space

• Triano - woodworking - empty the dust collector, put away your tools,
• Check the portable shopvac for fullness if it's open
• When it snows, we need to shovel the sidewalk in front of our space
• Take out the trash, don't overfill the dumpster
  • Trashcan liners are in the safe (with paper towels, toilet paper)
• Tool cage improvement work is happening tonight - talk to Shae to help out

Awesome Callouts

• Justin shoveled snow
• Erik has been helpful and super helpful with lockers

What have you been hacking

• Shelly - working on dragon head, working on 3-D printing / epoxy eyeballs, will make epoxy sculpt resin scales

Announcements

• Attendance - we're taking it now
• Endorsement of Metal Supermarket in Niles as a good supplier.
• Chocolate demonstration will happen February 12 by Shelly and husband - more details to come!

Questions

• How can we set up a demo/event at PS:1?
  • Pick a date, add it to the mailing list, calendar, meetup
  • Email president@ if you need help getting into those

Votes

• 2016_Budget_Vote

• Numbers are based on the 2015 expenditures
• Area host projections are roughly 20% less than 2015 numbers
• Do people need more money?
• Are there places we are spending money on consumables that individual members should be donating for?
• The cost of consumables is variable across areas. We decided when we moved not to track things too specifically.
  • We could track this, but there is overhead in figuring this out
  • e.g. Flat discs, grinding discs in hot metal
  • Shopbot bits - people provide their own bits
  • With electronics, we need consumables to have an electronic lab
• Area hosts should give input on their projected expenditures for the following year
  • Area hosts were given the opportunity to adjust the initial values

What are the specific items that money will be spent on?

• • 2015 expenditures
• What are things spent on in different areas?
  • Hot metals - mostly consumables
  • CNC - mostly consumables, and some repair
  • Tool cage - Shae came on midway, figuring out what will be necessary
  • General areas - lots of paper towel
  • Space buildout - based on an estimate from Michael Skilton

• Spending for area host is based on track record, anything larger needs to get voted on
• Could look at third quarter spending and project
• Have asked for spending in past years, but don't have projections based on past usage
• Some expenditure is based on the member-size

• Philosophy in putting together the budget is based on trusting the area hosts to spend the money appropriately

• Current membership & rent - report from Treasurer
  • Current rent - $~3900/month, doubles when we take over the new space
  • Taking over the space in May
  • If we have no membership growth, we will be in fine financial state
  • Current membership growth trend is flat
    • Attrition and new members are about equal
  • Full members: 114, Starving Hackers 271 currently
  • Average person contributes ~$50 (28% full members)
  • IRS penalty was eliminated

• Guidelines for emergency fund is to cover 6 months of rents, utility, insurance, professional services
• There are no spending caps on single item spending in this budget
• Jason would be willing to work on a policy proposal with Tom this week

• Treasurer will total up line items each quarter and post them in RT for member review

• Vote passes:
  • 34 Aye - 3 nay - 1 abstain

• Jewelry_Tools_Vote

• Where will this go?
  • Cold metals
• Ventilation?

• Measure passes:
  • 36 Aye - 1 Nay - 1 Abstain

Tour

• Thanks to Jim for giving the tour