Membership Rewards Points Vote

Sponsors

Elizabeth Koprucki and Ryan Pierce

History

• October 15st, 2014 - Introduced
• October 21st, 2014 - Officially Proposed (planned)
• October 28th, 2014 - Proposed Vote date (planned)

Overview

Authorizing or certifying members on PS:One tools and machines is an essential part of the safe operation of PS:One. On some machines and in some areas, authorization has become a bottleneck. While area hosts coordinate authorizations for the machines in their areas, they should not be solely or mostly responsible for performing them. Delegating authorizations is necessary to avoid area host burnout. There is a need for PS:One members to step up and help ensure quality authorizations; in the case of the most popular tools, it would be best if a larger number of members helped out. This vote proposes a standard automatic bounty for authorizations as a way to encourage more people to take the time to do them - and hopefully to do them well.

The previous policy included authorizations under classes, with members able to collect an automatic member point only if 5 or more people showed up. For many machines, smaller class sizes work better, and authorizations can reflect a significant investment of effort on the part of the authorizer. Under the old policy, a member taking three hours to authorize 1 person on a complex tool would not automatically earn a member point, while a member taking 20 minutes to authorize 6 people on a less complex tool would. The proposed policy is based on time, not people, as a way to quantify effort.

The member points policy for classes also has problems. In most cases it takes just as much time to prepare for a class and teach it if only one person shows up than it does if five people show up. We want to encourage a diverse calendar of events, so if a member goes through the effort of preparing for and scheduling a class, then that person should be rewarded automatically.

The previous policy also included automatic awards of Points for bringing in donations. This was very infrequently used, and while it hasn't resulted in problems so far, it has the potential for troubling complications. Establishing the value of non-cash donations to determine how many points to award can be subjective. Donations often can have strings attached, and, in the case of physical equipment, take up finite space. It would be best if people soliciting donations for PS:One do so objectively without any element of personal gain.

Last, common consensus is that policies relating to day to day operations do not belong in the Bylaws. This vote follows in the precedent of removing language from the Bylaws and replacing it with a member-enacted policy.

Language

The section of the Bylaws stating:

Member Rewards Amendment

Members can be awarded Membership Rewards Points (Points) for various things they do that benefit the space. Points can be redeemed for items purchased from Pumping Station: One and/or used to reduce a member's dues / increase member status.

Points are valued at the difference between Full Membership and Starving Hacker Rates or $20, whichever is more.

Points can be earned by:

• Bringing in donations from third parties (cumulative throughout the year) $100 gets 1 Point, then an additional point every $200 thereafter.

• Running a public event of ten or more attendees or class of five or more earns 1 Point. Only one member can receive a Point award per event or class.

• Performing a substantive, significant service to Pumping Station: One (as determined by the Board of Directors). For example: a cleanup event, organizing a large scale party (such as Geek Prom), donor event, etc.

Things Points can be redeemed for:

• Dues discount.
• Status increase - Get 1 month of full member status for the price of starving hacker membership.
• Other, as determined by the Board of Directors.

The Treasurer shall maintain record of Points.

Points have no cash value, and they expire 12 months after issuance.

Points may be transferred from member to member by contacting the Treasurer.

will be eliminated. The membership adopts the following policy:

Membership Rewards Points Policy

General

Members can be awarded Membership Rewards Points (Points) for various things they do that benefit the space. Points are valued at the difference in monthly dues between Full Member and Starving Hacker rates or $30, whichever is greater. Points can be redeemed for:

• Discount in dues
• Status increase from Starving Hacker to Full Member for one month
• Other means, as determined by the Board of Directors

Points have no cash value, and they expire 12 months after issuance. The Treasurer shall maintain a record of Points. Points may be transferred from member to member. Requests to redeem or transfer points shall be made in a manner determined by the Board of Directors.

Automatic Rewards of Member Points

• Classes - Any member who facilitates a class at Pumping Station: One shall be awarded 1 Point. Only one member may receive the automatic reward point for any given class. A class eligible under this section shall:
  • Be of an instructional nature whereby said facilitator presents material, demonstrates techniques, and/or guides exercises.
  • Be scheduled in advance and publicized in advance via communication channels commonly used for Pumping Station: One classes.
  • Be attended by at least one other person.
• Public Events - Any member who facilitates a public event at Pumping Station: One shall be awarded 1 Point. Only one member may receive the automatic reward point for any given public event. An event eligible under this section shall:
  • Be scheduled in advance and publicized in advance via communication channels commonly used for Pumping Station: One public events.
  • Be attended by at least ten other people.
• Authorization Bounty - Any member who conducts authorizations or certifications on Pumping Station: One tools shall be awarded 1 Point for every 3 hours spent conducting said authorization or certification.
  • Said authorizations or certifications must be conducted safely and in accordance with Pumping Station: One policies and best practices.
  • Multiple members working together to authorize or certify persons can all claim time credit for the actual time they spend instructing, demonstrating, and supervising members.
  • Should a member fail to complete the requirements for authorization or certification, time spent instructing, demonstrating, and supervising said member shall still count towards the Authorization Bounty.
  • Time spent shall be cumulative. Time in excess of 3 hours shall roll forward towards the member's next Authorization Bounty.
  • Members wishing to claim an Authorization Bounty are responsible for applicable record keeping.

Persons serving in Area Host positions or Volunteer Positions are not eligible to earn Membership Rewards Points for performing activities that fall under the expected responsibilities of their respective Area Host positions or Volunteer Positions.

Should an activity meet multiple criteria, the member may choose how it shall be designated.

Members wishing to claim automatic Points must inform the Board of Directors. The Board of Directors shall designate the method of notification and the documentation needed to support the request. The Board of Directors may also establish a deadline for claiming automatic Points, provided that the deadline is no less than two weeks from the date the member became eligible for the automatic Point. The Board shall communicate these procedures and any deadline to the membership.

Board Rewards of Member Points

The Board of Directors may, by vote, make awards of Member Rewards Points to members performing a substantive, significant service to Pumping Station: One.

Vote

Quorum: ?? Yea: ?? Nay: ?? Present: ??