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Board Meeting Notes 2014-01-21 (view source)
Revision as of 14:29, 17 March 2014
, 14:29, 17 March 2014Robot: Cosmetic changes
'''Board Members'''
'''Board Members'''
*Hailey
* Hailey
*Bry
* Bry
*Eric
* Eric
*Josh
* Josh
*Farkas
* Farkas
*Adam
* Adam
*Ed
* Ed
'''Other Members'''
'''Other Members'''
* go over Trello
* go over Trello
===Trello things===
=== Trello things ===
=== New Business ===
=== New Business ===
* Trello Ideas
* Trello Ideas
** Fix Amazon Payments -
** Fix Amazon Payments -
** Update Safe Space Agreement draft considering our comments and revision ideas -
** Update Safe Space Agreement draft considering our comments and revision ideas -
** follow up with Eric the grant writer? -
** follow up with Eric the grant writer? -
** print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
** print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
** Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
** Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
** Acting on 501c3 -
** Acting on 501c3 -
** Set up a paid job board. - can be put up on the display screen josh put up upstairs
** Set up a paid job board. - can be put up on the display screen josh put up upstairs
** make a trello archiver (if we end up using this) - bry did this
** make a trello archiver (if we end up using this) - bry did this
** Maybe get our money back from Chuhak and Tecson? - we're not doing this
** Maybe get our money back from Chuhak and Tecson? - we're not doing this
** audit ps1 member list and remove non-members from the list. -
** audit ps1 member list and remove non-members from the list. -
** post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
** post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
** safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
** safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
** Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
** Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
** inventory and ownership status of old landlord's stuff left on our side. -
** inventory and ownership status of old landlord's stuff left on our side. -
***theres still stuff above the utility room
*** theres still stuff above the utility room
** Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
** Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
** Address corporations using us as a cheap tool shop for their employees -
** Address corporations using us as a cheap tool shop for their employees -
** Macro in zoho to tell people they have points. -
** Macro in zoho to tell people they have points. -
*** eric thinks he already did this
*** eric thinks he already did this
** Reimbursement forms? -
** Reimbursement forms? -
** Training for how the law currently affects nonprofits for new boards? -
** Training for how the law currently affects nonprofits for new boards? -
** Audit shelf registry to affirm full member status -
** Audit shelf registry to affirm full member status -
** 2 more picture frames for area host pictures -
** 2 more picture frames for area host pictures -
** Get pictures done for rest of area hosts -
** Get pictures done for rest of area hosts -
** Discuss: how should reimbursements for hackerspace projects work? -
** Discuss: how should reimbursements for hackerspace projects work? -
** leader board of existing member points - publicly viewable -
** leader board of existing member points - publicly viewable -
** Think about charging more for manual payments to offset the work. -
** Think about charging more for manual payments to offset the work. -
** Think about safe for soda fund. -
** Think about safe for soda fund. -
** Trademark PS1 -
** Trademark PS1 -
** Think about putting a hint about member points when people leave for financial reasons -
** Think about putting a hint about member points when people leave for financial reasons -
* Trello To Do
* Trello To Do
** Equipment loan agreement -
** Equipment loan agreement -
** tool care area host - applications and choose host -
** tool care area host - applications and choose host -
***done
*** done
** Spend up to $100 on fire extinguisher mounting stuff -
** Spend up to $100 on fire extinguisher mounting stuff -
***jaku slacking off
*** jaku slacking off
** Sue the old landlord -
** Sue the old landlord -
***no progress
*** no progress
** Non-paypal people tracked correctly in Zoho? -
** Non-paypal people tracked correctly in Zoho? -
***no progress
*** no progress
** Fix join page "for other people" information -
** Fix join page "for other people" information -
*** eric updated a little bit, but still needs more work
*** eric updated a little bit, but still needs more work
** Anna's reimbursements for 2013 -
** Anna's reimbursements for 2013 -
*** steve working on it
*** steve working on it
** Paper towels out -
** Paper towels out -
*** bry is ordering it
*** bry is ordering it
* Trello Doing
* Trello Doing
** beagle bone
** beagle bone
*** its been 30 days since we turned in revised paperwork, steve is following up with drew
*** its been 30 days since we turned in revised paperwork, steve is following up with drew
** Work out meetup theft -
** Work out meetup theft -
*** no progress
*** no progress
** Limited amount cards with names for area hosts, up to their budget limits -
** Limited amount cards with names for area hosts, up to their budget limits -
*** no progress
*** no progress
** fix address on liability waiver, other problems with liability waiver -
** fix address on liability waiver, other problems with liability waiver -
*** no progress
*** no progress
** Justin Conroy dues -
** Justin Conroy dues -
*** he paid eric- eric is paypalling it to steve
*** he paid eric- eric is paypalling it to steve
** Solving the "I need to give steve this receipt, but where is he?" issue -
** Solving the "I need to give steve this receipt, but where is he?" issue -
***scanner is on the fritz
*** scanner is on the fritz
** Contact Insurer about additional insured for landlord -
** Contact Insurer about additional insured for landlord -
** Flourish wrapup paperwork for donation from Flourish 2013 -
** Flourish wrapup paperwork for donation from Flourish 2013 -
***no progress
*** no progress
** Liability Insurance review with Goldstein et. al -
** Liability Insurance review with Goldstein et. al -
*** ed sent his questions
*** ed sent his questions
** Get building electrical systems to a good state -
** Get building electrical systems to a good state -
*** will be moved to another list
*** will be moved to another list
** Corporate Filings -
** Corporate Filings -
***depending on audit
*** depending on audit
* Trello Financials
* Trello Financials
** Get accounting software and use it -
** Get accounting software and use it -
*** ongoing
*** ongoing
** Get paypal transactions into QB -
** Get paypal transactions into QB -
*** all 2013 transactions are in, bry is looking for a way to automatize it
*** all 2013 transactions are in, bry is looking for a way to automatize it
** Categorize historical transactions in QB -
** Categorize historical transactions in QB -
** Audit status/ Status of repayments / New historical books -
** Audit status/ Status of repayments / New historical books -
** Create 2014 budget -
** Create 2014 budget -
*** bry and farkas working on it
*** bry and farkas working on it
* Trello Done
* Trello Done
** review and sign comcast contract -
** review and sign comcast contract -
** Oddly timed ComEd payment -
** Oddly timed ComEd payment -
***was fine, just due in early january, usually tony gets it to us much later
*** was fine, just due in early january, usually tony gets it to us much later
** Talk to chris knight about employee -
** Talk to chris knight about employee -
***eric talked to him
*** eric talked to him
** Categorize 2013 transactions in QB -
** Categorize 2013 transactions in QB -
*** there were six different transactions that bry couldnt categorize
*** there were six different transactions that bry couldnt categorize
==votes==
== votes ==
* present board votes unanimously to reimburse rhys for no more than $15 for purchase of batteries
* present board votes unanimously to reimburse rhys for no more than $15 for purchase of batteries
* present board votes unanimously to spend up to $300 on supplies for walkway safety.
* present board votes unanimously to spend up to $300 on supplies for walkway safety.
====Membership Report====
==== Membership Report ====
* full members: 96
* full members: 96
* starving hackers: 192
* starving hackers: 192