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Board Meeting Notes 2015-08-04 (view source)
Revision as of 01:04, 5 August 2015
, 01:04, 5 August 2015Created page with "{{Board Meeting Notes | Previous YYYY-MM-DD= 2015-07-29 | Next YYYY-MM-DD= 2015-08-11 | YYYY=2015 }} Meeting Start: 7:02 PM === Attendance === * Board Members ** Derek ** R..."
{{Board Meeting Notes
| Previous YYYY-MM-DD= 2015-07-29
| Next YYYY-MM-DD= 2015-08-11
| YYYY=2015
}}
Meeting Start: 7:02 PM
=== Attendance ===
* Board Members
** Derek
** Ray
** Jenny
** Sevin
** Shelia
** Ryan
** Dave
* Other Members
** Andrew
** Jay
** Brian
=== Agenda ===
* read mail
* Financial/membership report
* Review the paypal and banking transactions.
* Check [email protected]
* Member leaving reason report
* Check RT queue
* Review Trello board, report progress made.
* review [email protected]
* check talk page for board meeting notes, see if any discussion on the agenda took place
* new business
* old business
=== New Business ===
=== Old Business ===
* Account delegation
** Chase
*** Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
* Ray to get business cards for Board members, and "generic" PS:One cards.
** Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
* Costco business membership
* Insurance Review
** Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
** Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
* Billing landlord for his share of electricity
** Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
* Emergency Lights
** Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
* T-shirt swag
** Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
* PEX Card
** Ray's PEX card has not arrived.
** Tom needs to re-order a new card for Sevin.
** Tom will contact PEX on both issues.
* Accounting
** Jeff Upchurch prepared draft 990 and AG990-IL
** The 990s list incorrect info for the Board. We have contacted our accountant Jeff Upchurch to correct this before filing.
** Ryan working to extract info and add into 1023 application for 501(c)(3).
=== Minutes ===
* Mail: Chase statement for the laser.
* Membership report:
** Full members: 108
** Starving hackers: 288
** Total: 396
* Financial report: Chase: $83,372, PayPal: $13,451, PEX: $9,826.
** Ordered planer on Friday.
** Will transfer from PayPal to Chase.
* Member leaving reason report:
** Hasn't had time to use the space, wants to rejoin later.
** Financial reasons, will be back.
** Temporary cancellation, gone for August and September. Criticisms: 3D printers inoperable. Otherwise, extremely open and welcoming, wood shop helped the member with job.
** Too many demands on time, financial reasons. Unsure how to "navigate" PS:One.
* RT
** 3161-3164 - Reimbursements to Triano. Done.
** 3221 - Reimburse Ryan for liquid nitrogen. Done.
** 3199 - Disruptive person at Python Office Hours. Python Office Hours code of conduct has been updated.
** 3215 - Pex card reimbursement for Ron. Done.
** 3158 - Reimburse Jason Shanfield for bandsaw blade. Done.
** 3217 - Flying Broomstick invoice. Done.
** 3107 - Reload Justin's Pex card. Done.
** 3123 - Purchase of planer. Receipt pending.
** 3154 - Member point to Casey for cleaning the shop.
** 3143 - No member points for Arturo. (Kitchen area host can't get points for cooking events.) 1 member point each to Will Garza and Trygve for washing dishes.
** 2779 - Someone needs to work with Arturo to get receipts.
* New Business
** Engaged MWE to clarify Bylaws around impeachment vote for requirements on quorum and treatment of Present votes. Waiting for answer.
* Old Business
** Treasurer Replacement
*** We have received only one nomination for Treasurer, Brian Chojnowski.
*** Nominations closed Thursday, July 30. Announcement didn't go out on that date as planned.
*** Announcement of election to be held at the next meeting on Tuesday, August 11 with one candidate.
*** The definition of running unopposed is unclear. This is a good area to improve the Bylaws as part of a formal legal review.
** Area Host review
*** CNC: Andrew Camardella
*** Electronics / Mechatronics: Anna Yu
*** General Area: Justin T. Conroy
*** Graphic Arts and Textiles:
*** Hot Metals Shop: Ron Olson
*** Kitchen: Arturo Duarte
*** Metal Shop: Dean Anderson
*** Wood Shop: Matt Triano
*** Tool Cage: Shae Kurko
** Volunteer Authorizer review
*** CNC: Empty, need to fill!
*** Hot Metals: Simon Cygielski
*** Machine Shop: Todd Allen
*** Machine Shop: Empty, need to fill!
*** Wood Shop: Eric Beauchamp
Board meeting closed at: 8:02 PM
=== Votes ===
* The Board votes to amend [[Board Policy on Animals]], replacing the policy text with: "Live animals are not permitted on the premises of Pumping Station: One, except for service animals as defined by the Americans With Disabilities Act and applicable state law. Persons must comply with all applicable laws and regulations regarding service animals." Approved unanimously.
| Previous YYYY-MM-DD= 2015-07-29
| Next YYYY-MM-DD= 2015-08-11
| YYYY=2015
}}
Meeting Start: 7:02 PM
=== Attendance ===
* Board Members
** Derek
** Ray
** Jenny
** Sevin
** Shelia
** Ryan
** Dave
* Other Members
** Andrew
** Jay
** Brian
=== Agenda ===
* read mail
* Financial/membership report
* Review the paypal and banking transactions.
* Check [email protected]
* Member leaving reason report
* Check RT queue
* Review Trello board, report progress made.
* review [email protected]
* check talk page for board meeting notes, see if any discussion on the agenda took place
* new business
* old business
=== New Business ===
=== Old Business ===
* Account delegation
** Chase
*** Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
* Ray to get business cards for Board members, and "generic" PS:One cards.
** Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
* Costco business membership
* Insurance Review
** Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
** Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
* Billing landlord for his share of electricity
** Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
* Emergency Lights
** Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
* T-shirt swag
** Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
* PEX Card
** Ray's PEX card has not arrived.
** Tom needs to re-order a new card for Sevin.
** Tom will contact PEX on both issues.
* Accounting
** Jeff Upchurch prepared draft 990 and AG990-IL
** The 990s list incorrect info for the Board. We have contacted our accountant Jeff Upchurch to correct this before filing.
** Ryan working to extract info and add into 1023 application for 501(c)(3).
=== Minutes ===
* Mail: Chase statement for the laser.
* Membership report:
** Full members: 108
** Starving hackers: 288
** Total: 396
* Financial report: Chase: $83,372, PayPal: $13,451, PEX: $9,826.
** Ordered planer on Friday.
** Will transfer from PayPal to Chase.
* Member leaving reason report:
** Hasn't had time to use the space, wants to rejoin later.
** Financial reasons, will be back.
** Temporary cancellation, gone for August and September. Criticisms: 3D printers inoperable. Otherwise, extremely open and welcoming, wood shop helped the member with job.
** Too many demands on time, financial reasons. Unsure how to "navigate" PS:One.
* RT
** 3161-3164 - Reimbursements to Triano. Done.
** 3221 - Reimburse Ryan for liquid nitrogen. Done.
** 3199 - Disruptive person at Python Office Hours. Python Office Hours code of conduct has been updated.
** 3215 - Pex card reimbursement for Ron. Done.
** 3158 - Reimburse Jason Shanfield for bandsaw blade. Done.
** 3217 - Flying Broomstick invoice. Done.
** 3107 - Reload Justin's Pex card. Done.
** 3123 - Purchase of planer. Receipt pending.
** 3154 - Member point to Casey for cleaning the shop.
** 3143 - No member points for Arturo. (Kitchen area host can't get points for cooking events.) 1 member point each to Will Garza and Trygve for washing dishes.
** 2779 - Someone needs to work with Arturo to get receipts.
* New Business
** Engaged MWE to clarify Bylaws around impeachment vote for requirements on quorum and treatment of Present votes. Waiting for answer.
* Old Business
** Treasurer Replacement
*** We have received only one nomination for Treasurer, Brian Chojnowski.
*** Nominations closed Thursday, July 30. Announcement didn't go out on that date as planned.
*** Announcement of election to be held at the next meeting on Tuesday, August 11 with one candidate.
*** The definition of running unopposed is unclear. This is a good area to improve the Bylaws as part of a formal legal review.
** Area Host review
*** CNC: Andrew Camardella
*** Electronics / Mechatronics: Anna Yu
*** General Area: Justin T. Conroy
*** Graphic Arts and Textiles:
*** Hot Metals Shop: Ron Olson
*** Kitchen: Arturo Duarte
*** Metal Shop: Dean Anderson
*** Wood Shop: Matt Triano
*** Tool Cage: Shae Kurko
** Volunteer Authorizer review
*** CNC: Empty, need to fill!
*** Hot Metals: Simon Cygielski
*** Machine Shop: Todd Allen
*** Machine Shop: Empty, need to fill!
*** Wood Shop: Eric Beauchamp
Board meeting closed at: 8:02 PM
=== Votes ===
* The Board votes to amend [[Board Policy on Animals]], replacing the policy text with: "Live animals are not permitted on the premises of Pumping Station: One, except for service animals as defined by the Americans With Disabilities Act and applicable state law. Persons must comply with all applicable laws and regulations regarding service animals." Approved unanimously.