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Created page with "== Sponsor == * Andrew Camardella * Brian Chojnowski == History == * 2017-12-21 - Vote announced on the mailing list * 2018-01-04 - Langua..."
== Sponsor ==
* [[User:rtystgeeke|Andrew Camardella]]
* [[User:chow|Brian Chojnowski]]
== History ==
* 2017-12-21 - Vote announced on the mailing list
* 2018-01-04 - Language locked in.
* 201-01-08 - Vote of the membership on this budget.
== Background ==
=== Aims ===
This budget is designed with the following goals:
* Make sure there is a real operating slush based on actual spending (2 months full, 5 months min operating expenses)
* Make sure that there are enough funds available to cover tax bill.
* Make sure that there is an emergency cash pile available for other emergency expenses other than operating, such as safety, compliance, building maintenance/improvements.
* Provide area hosts with more spending power to provide better service to the membership.
=== Big Picture ===
{| class="wikitable"
! Account
! Amount
|-
| Member dues income from PayPal
| $186,960
|-
| Amount Currently in Bank accounts
| $63,000
|-
| Operating Expenses
| -$92,381.96
|-
| 5 months minimal operating expenses
| -$46,178.70
|-
| Tax Savings
| -$10,000
|-
| FY16 Move savings
| -$5,000
|-
| Area budgets
| -$47,131
|-
| Votes budget
| -$35,900
|-
|}
=== Accounts ===
The following is a list of account budget totals for the year. They are explained in detail in the linked sheets below.
{| class="wikitable"
!Account
!Yearly
|-
| Savings Goals
| -$10,600
|-
| Advertising
| -$1,144.00
|-
| Bank Charges
| -$7,304.16
|-
| Disposal Fees
| -$100.00
|-
| Education
| -$2,030.00
|-
| Equipment
| -$46,875.00
|-
| Furniture
| -$2,634.00
|-
| Insurance
| -$2,686.00
|-
| Job Materials
| -$3,260.00
|-
| Meals & Entertainment
| -$1,200.00
|-
| Member Dues
| $186,960.00
|-
| Office Expenses
| -$5,667.40
|-
| Professional Services
| -$5,000.00
|-
| Regs., Licenses, and Fees
| $0.00
|-
| Rent
| -$47,787.48
|-
| Repair & Maintenance
| -$5,782.00
|-
| Safety Equipment
| -$1,920.00
|-
| Supplies
| -$16,415.00
|-
| Tools
| -$3,993.00
|-
| Utilities
| -$22,464.00
|-
|}
There is an excess of $97.96 in the final budget.
=== Account Guide ===
{| class="wikitable"
!Account
!Type
!Description
|----
|Membership Projection
|Income
|Estimated revenue from member dues and costs from member points, area hosts, etc.
|----
|Membership Dues
|Income
|Estimated revenue from member dues.
|----
|Savings Goals
|Transfer
|2 months' operating expenses, tax estimation, estimated moving expenses to be transferred to savings
|----
|Advertising
|Expenses
|Costs of advertising and promoting any event related to the area
|----
|Bank Charges
|Expenses
|Paypal and Chase fees
|----
|Disposal Fees
|Expenses
|Any costs associated with disposing of equipment or supplies
|----
|Education
|Expenses
|Costs of books/classes or other education materials for the area
|----
|Equipment
|Fixed Assets
|Large Long Lived Equipment
|----
|Furniture
|Fixed Assets
|Costs of furniture for the area
|----
|Insurance
|Expenses
|Insurance costs
|----
|Job Materials
|Expenses
|Costs of materials required to improve the area
|----
|Meals & Entertainment
|Expenses
|Party budgets
|----
|Office Expenses
|Expenses
|Checks
|----
|Professional Services
|Expenses
|Lawyer & accountant/bookkeeper
|----
|Rent
|Expenses
|Rent costs
|----
|Repair & Maintenance
|Expenses
|Costs for planned and unplanned repairs to tools in the area
|----
|Safety Equipment
|Expenses
|Cost of any safety equipment
|----
|Supplies
|Expenses
|Cost of consumables (drillbits/grinding wheels/ink/fillament)
|----
|Tools
|Expenses
|Small Tools that cost less than $75
|----
|Utilities
|Expenses
|Gas, electric, Internet, trash, & cleaning costs
|}
=== Additional Notes ===
* The CTO and PR budgets are funds that are allocated to those positions such that a board vote is not required for those positions to spend money allocated towards the improvement of general technology infrastructure or general public relations or outreach that directly benefits the organization.
* The language states that there is no real spending limit for repairing or replacing a piece of equipment in an area. This is to allow area hosts to maintain their areas as normal. If another member decides it would be best to replace a broken tool with a better tool, there would need to be a member vote to authorize it.
* The sheets we used to plan this budget were transcribed to the following wiki pages:
** [[2018 Budget Vote/FY2015 Master Budget]]
** [[2018 Budget Vote/Minimal Operating Expenses Plan]]
** [[2018 Budget Vote/General & Administrative Budget]]
** [[2018 Budget Vote/G&A - CTO]]
** [[2018 Budget Vote/General Area Budget]]
** [[2018 Budget Vote/CNC Area Budget]]
** [[2018 Budget Vote/Electronics Area Budget]]
** [[2018 Budget Vote/Cold Metals Area Host]]
** [[2018 Budget Vote/Hot Metals Area Host]]
** [[2018 Budget Vote/Kitchen Area Budget]]
** [[2018 Budget Vote/Tool Cage Area Budget]]
** [[2018 Budget Vote/Arts and Crafts Area Budget]]
** [[2018 Budget Vote/Woodshop Area Budget]]
== Language ==
This vote is to authorize the budget for the 2018 Fiscal Year which lasts from January 1, 2018 to December 31, 2018. This vote authorization will expire on December 31, 2018.
The official, itemized budget we are voting on can be found in the following subpages:
* [[2018 Budget Vote/FY2018 Master Budget]]
* [[2018 Budget Vote/Minimal Operating Expenses Plan]]
In addition to this the following rules apply:
=== Previous Spending Authorization Expiration ===
* All previous spending authorizations are expired except for the following votes:
=== Reporting on Spending ===
* Area host spending is to be reported for every month by the first of the following month.
* An accountant may be hired to assist the Treasurer in their duties.
=== Account Balances ===
* The savings account must have a balance consisting of:
** 5 months minimum operating expenses ($46,664.95). This is to be an emergency fund that should only be used in cases of emergency, at the discretion of the Board of Directors.
** By the end of the Fiscal Year, it should also contain a contribution of $5,000 towards the cost of moving the organization in the future.
* Note: Funds required to reach these balances are covered as the savings goals line item in the master budget.
* Funding of savings goals/accounts should be amortized over the year. Spending in other categories can still occur before these goals are met. After the required balances are met, all money may be used for area host and vote spending.
=== Area Host Spending ===
* Area hosts will be issued a expense card with an initial value of $500.
* Area hosts are authorized to spend up to the budgeted amount listed in the master budget page. The spending of this amount should be prorated over the year to allow the organization to collect the required income to fund the spending.
* Area hosts may authorize individual members to spend money against area budgets for the purpose of better serving those areas, at the discretion of the board.
* Area hosts are authorized to spend beyond the $500 PEX card limit on a single capital expenditure, by notifying the treasurer of additional required funds.
* Area hosts may spend any amount within their budget to replace or repair existing tooling or machinery.
* The categories in each individual area host budget are guidelines and area hosts are not required to spend their money exactly as allocated on the master budget page.
** Area hosts must complete an itemized expense report after spending any money on an expense card.
** Area hosts must request additional funds be placed on their card to cover purchases over $500.
** All expenses for a month are to be submitted to the treasurer by the first day of the following month. Replenishment or additional funds may be withheld without properly reported expense reports.
=== Board of Directors Spending ===
* The Board of Directors is authorized to spend from the General and Administrative budgets. The CTO is authorized to spend from the CTO budget. The PR director is authorized to spend from the PR budget. Budgets that are already authorized to the Board of Directors from [[Bylaws#Board Budget|the bylaws]] are guidelines, as the bylaws take precedence.
=== Reporting ===
* The treasurer must produce a report for each month, showing spending/income against all budgets. The reports should be released in a reasonable amount of time after the end of each month.
* The treasurer must produce a report showing spending/income against all budgets when requested by any member.
[[Category:Votes]]
[[Category:2015 Votes]]
* [[User:rtystgeeke|Andrew Camardella]]
* [[User:chow|Brian Chojnowski]]
== History ==
* 2017-12-21 - Vote announced on the mailing list
* 2018-01-04 - Language locked in.
* 201-01-08 - Vote of the membership on this budget.
== Background ==
=== Aims ===
This budget is designed with the following goals:
* Make sure there is a real operating slush based on actual spending (2 months full, 5 months min operating expenses)
* Make sure that there are enough funds available to cover tax bill.
* Make sure that there is an emergency cash pile available for other emergency expenses other than operating, such as safety, compliance, building maintenance/improvements.
* Provide area hosts with more spending power to provide better service to the membership.
=== Big Picture ===
{| class="wikitable"
! Account
! Amount
|-
| Member dues income from PayPal
| $186,960
|-
| Amount Currently in Bank accounts
| $63,000
|-
| Operating Expenses
| -$92,381.96
|-
| 5 months minimal operating expenses
| -$46,178.70
|-
| Tax Savings
| -$10,000
|-
| FY16 Move savings
| -$5,000
|-
| Area budgets
| -$47,131
|-
| Votes budget
| -$35,900
|-
|}
=== Accounts ===
The following is a list of account budget totals for the year. They are explained in detail in the linked sheets below.
{| class="wikitable"
!Account
!Yearly
|-
| Savings Goals
| -$10,600
|-
| Advertising
| -$1,144.00
|-
| Bank Charges
| -$7,304.16
|-
| Disposal Fees
| -$100.00
|-
| Education
| -$2,030.00
|-
| Equipment
| -$46,875.00
|-
| Furniture
| -$2,634.00
|-
| Insurance
| -$2,686.00
|-
| Job Materials
| -$3,260.00
|-
| Meals & Entertainment
| -$1,200.00
|-
| Member Dues
| $186,960.00
|-
| Office Expenses
| -$5,667.40
|-
| Professional Services
| -$5,000.00
|-
| Regs., Licenses, and Fees
| $0.00
|-
| Rent
| -$47,787.48
|-
| Repair & Maintenance
| -$5,782.00
|-
| Safety Equipment
| -$1,920.00
|-
| Supplies
| -$16,415.00
|-
| Tools
| -$3,993.00
|-
| Utilities
| -$22,464.00
|-
|}
There is an excess of $97.96 in the final budget.
=== Account Guide ===
{| class="wikitable"
!Account
!Type
!Description
|----
|Membership Projection
|Income
|Estimated revenue from member dues and costs from member points, area hosts, etc.
|----
|Membership Dues
|Income
|Estimated revenue from member dues.
|----
|Savings Goals
|Transfer
|2 months' operating expenses, tax estimation, estimated moving expenses to be transferred to savings
|----
|Advertising
|Expenses
|Costs of advertising and promoting any event related to the area
|----
|Bank Charges
|Expenses
|Paypal and Chase fees
|----
|Disposal Fees
|Expenses
|Any costs associated with disposing of equipment or supplies
|----
|Education
|Expenses
|Costs of books/classes or other education materials for the area
|----
|Equipment
|Fixed Assets
|Large Long Lived Equipment
|----
|Furniture
|Fixed Assets
|Costs of furniture for the area
|----
|Insurance
|Expenses
|Insurance costs
|----
|Job Materials
|Expenses
|Costs of materials required to improve the area
|----
|Meals & Entertainment
|Expenses
|Party budgets
|----
|Office Expenses
|Expenses
|Checks
|----
|Professional Services
|Expenses
|Lawyer & accountant/bookkeeper
|----
|Rent
|Expenses
|Rent costs
|----
|Repair & Maintenance
|Expenses
|Costs for planned and unplanned repairs to tools in the area
|----
|Safety Equipment
|Expenses
|Cost of any safety equipment
|----
|Supplies
|Expenses
|Cost of consumables (drillbits/grinding wheels/ink/fillament)
|----
|Tools
|Expenses
|Small Tools that cost less than $75
|----
|Utilities
|Expenses
|Gas, electric, Internet, trash, & cleaning costs
|}
=== Additional Notes ===
* The CTO and PR budgets are funds that are allocated to those positions such that a board vote is not required for those positions to spend money allocated towards the improvement of general technology infrastructure or general public relations or outreach that directly benefits the organization.
* The language states that there is no real spending limit for repairing or replacing a piece of equipment in an area. This is to allow area hosts to maintain their areas as normal. If another member decides it would be best to replace a broken tool with a better tool, there would need to be a member vote to authorize it.
* The sheets we used to plan this budget were transcribed to the following wiki pages:
** [[2018 Budget Vote/FY2015 Master Budget]]
** [[2018 Budget Vote/Minimal Operating Expenses Plan]]
** [[2018 Budget Vote/General & Administrative Budget]]
** [[2018 Budget Vote/G&A - CTO]]
** [[2018 Budget Vote/General Area Budget]]
** [[2018 Budget Vote/CNC Area Budget]]
** [[2018 Budget Vote/Electronics Area Budget]]
** [[2018 Budget Vote/Cold Metals Area Host]]
** [[2018 Budget Vote/Hot Metals Area Host]]
** [[2018 Budget Vote/Kitchen Area Budget]]
** [[2018 Budget Vote/Tool Cage Area Budget]]
** [[2018 Budget Vote/Arts and Crafts Area Budget]]
** [[2018 Budget Vote/Woodshop Area Budget]]
== Language ==
This vote is to authorize the budget for the 2018 Fiscal Year which lasts from January 1, 2018 to December 31, 2018. This vote authorization will expire on December 31, 2018.
The official, itemized budget we are voting on can be found in the following subpages:
* [[2018 Budget Vote/FY2018 Master Budget]]
* [[2018 Budget Vote/Minimal Operating Expenses Plan]]
In addition to this the following rules apply:
=== Previous Spending Authorization Expiration ===
* All previous spending authorizations are expired except for the following votes:
=== Reporting on Spending ===
* Area host spending is to be reported for every month by the first of the following month.
* An accountant may be hired to assist the Treasurer in their duties.
=== Account Balances ===
* The savings account must have a balance consisting of:
** 5 months minimum operating expenses ($46,664.95). This is to be an emergency fund that should only be used in cases of emergency, at the discretion of the Board of Directors.
** By the end of the Fiscal Year, it should also contain a contribution of $5,000 towards the cost of moving the organization in the future.
* Note: Funds required to reach these balances are covered as the savings goals line item in the master budget.
* Funding of savings goals/accounts should be amortized over the year. Spending in other categories can still occur before these goals are met. After the required balances are met, all money may be used for area host and vote spending.
=== Area Host Spending ===
* Area hosts will be issued a expense card with an initial value of $500.
* Area hosts are authorized to spend up to the budgeted amount listed in the master budget page. The spending of this amount should be prorated over the year to allow the organization to collect the required income to fund the spending.
* Area hosts may authorize individual members to spend money against area budgets for the purpose of better serving those areas, at the discretion of the board.
* Area hosts are authorized to spend beyond the $500 PEX card limit on a single capital expenditure, by notifying the treasurer of additional required funds.
* Area hosts may spend any amount within their budget to replace or repair existing tooling or machinery.
* The categories in each individual area host budget are guidelines and area hosts are not required to spend their money exactly as allocated on the master budget page.
** Area hosts must complete an itemized expense report after spending any money on an expense card.
** Area hosts must request additional funds be placed on their card to cover purchases over $500.
** All expenses for a month are to be submitted to the treasurer by the first day of the following month. Replenishment or additional funds may be withheld without properly reported expense reports.
=== Board of Directors Spending ===
* The Board of Directors is authorized to spend from the General and Administrative budgets. The CTO is authorized to spend from the CTO budget. The PR director is authorized to spend from the PR budget. Budgets that are already authorized to the Board of Directors from [[Bylaws#Board Budget|the bylaws]] are guidelines, as the bylaws take precedence.
=== Reporting ===
* The treasurer must produce a report for each month, showing spending/income against all budgets. The reports should be released in a reasonable amount of time after the end of each month.
* The treasurer must produce a report showing spending/income against all budgets when requested by any member.
[[Category:Votes]]
[[Category:2015 Votes]]
