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Board Meeting Notes 2019-10-15 (view source)
Revision as of 04:17, 17 October 2019
, 04:17, 17 October 2019Created page with "{{Board Meeting Notes | Previous YYYY-MM-DD= (put date of previous meeting here) | Next YYYY-MM-DD= (put date of next meeting here) | YYYY=2018 }} Meeting Start: == Attenda..."
{{Board Meeting Notes
| Previous YYYY-MM-DD= (put date of previous meeting here)
| Next YYYY-MM-DD= (put date of next meeting here)
| YYYY=2018
}}
Meeting Start:
== Attendance ==
* Board Members
**Kathryn B
** Ese O
** Andrew C
** Molly A
* Other Members
** Ron O
== Agenda ==
* Check talk page for board meeting notes, see if any discussion on the agenda took place
* Consent Agenda
** Are meeting minutes good?
*** vote = okey dokey
* Committee Reports
** No reports or reporters from MMT
** MMT - amp up the focus on prep for Open House Chicago-- MMT owns this. Need volunteer spreadsheet. Ese is going to the training; he will collaborate with Joe.
** continue to review written materials ; share a drive so we can do better document collaboration (make a folder in BoD); we may offer to do a 2-hour workshop to "bang it out" -- combine old drafts with new drafts? Orientation needs to be finalized before open house -- workshop with Ese and Andrew around October 12.
** scholarship review - discussed biweekly (alternate weeks) communication. 2 named applicants (both scholarships approved), 1 speculative/delayed. We should write an SOP about how we review these and communicate.
* Read mail
* Financial/membership report
* Review the PayPal and banking transactions
* Member leaving reason reports
* Check Fresh Desk queue
* New business
* Old business
== Minutes ==
=== Discussion on previous minutes ===
Notes are here https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-09-17
=== Consent Agenda ===
=== Committee Reports ===
Reports from [[Committees]]
=== Mail ===
=== Financial Report ===
* '''Chase Checking:''' 9,471.63
* '''Chase Savings:''' 154,974.35
* '''PEX:''' 17,586.05
* '''PayPal:''' 14,104.78
=== Membership Report ===
* '''Number of Members:'''
* '''Quorum:'''
** Gary N to switch from red ticket to ops committee
=== Review the PayPal and banking transactions ===
=== Member Leaving Reason Reports ===
=== RT ===
=== New Business ===
* Power Hammer Vote-- approved. KB needs to do the paperwork.
* Welding reimbursement timeline. The delay was auditing the check date.
* Wild Apricot - for scheduling;
*** lets' talk about checking authorization boxes. Either makes duplicate requests. What about giving WA access? Does it give ability to wipe out databases? Volunteer authorizer's hands are tied. Ron "wrote a program to do just that." Yea, Ron. He can do something where you type in name, and it saves it into WA. This is quite awesome. Currently a little out of whack when added new equipment. Ron will return to the project.
**separate projects- functionality for seeing auth events in calendar view vs/and/or authorization tracking
*** OK, so here are the options for auth automation, even including quizzes
*** 4 ways
*** event on google calendar
*** event on meetup (problematic) /(calendar connects to our calendar)
*** WA - has calendar, also public -- connects to app that tracks checkins-- *** 3 tiers, member discount
***Canvas- canvas event --
*** Dream is widget - pings WA or AD -- do you have this auth... can tie into actual machine.
*** So to look at this overarching issue from a project management perspective, what can we do in parallel. Can we make life easier for authorizers while we work on a web calendar that shows ALLLLLLL (every single one) of the authorizations scheduled for October.
* Spitball - like a block party where 10 people have to endorse. We can talk about a future meeting. With new voting system, what are the dynamics or quorum and things passing. What will future trends show us? Can we do financial "load balancing" between the 9 areas. What if one area had 90% of the member vote budget.
* Dust collection - waiting on electrical
* incident needs us to write a DRC report.
* Pet Policy - needs further discussion
* Jim B has a bill that needs to be paid, pls email it to expenses@... Needs to get card replaced.
*** Kathryn wants award for most avand garde use of bullet points.
* Reminder - something about authorizers for next week- topic unknown
=== Old Business ===
== Votes ==
| Previous YYYY-MM-DD= (put date of previous meeting here)
| Next YYYY-MM-DD= (put date of next meeting here)
| YYYY=2018
}}
Meeting Start:
== Attendance ==
* Board Members
**Kathryn B
** Ese O
** Andrew C
** Molly A
* Other Members
** Ron O
== Agenda ==
* Check talk page for board meeting notes, see if any discussion on the agenda took place
* Consent Agenda
** Are meeting minutes good?
*** vote = okey dokey
* Committee Reports
** No reports or reporters from MMT
** MMT - amp up the focus on prep for Open House Chicago-- MMT owns this. Need volunteer spreadsheet. Ese is going to the training; he will collaborate with Joe.
** continue to review written materials ; share a drive so we can do better document collaboration (make a folder in BoD); we may offer to do a 2-hour workshop to "bang it out" -- combine old drafts with new drafts? Orientation needs to be finalized before open house -- workshop with Ese and Andrew around October 12.
** scholarship review - discussed biweekly (alternate weeks) communication. 2 named applicants (both scholarships approved), 1 speculative/delayed. We should write an SOP about how we review these and communicate.
* Read mail
* Financial/membership report
* Review the PayPal and banking transactions
* Member leaving reason reports
* Check Fresh Desk queue
* New business
* Old business
== Minutes ==
=== Discussion on previous minutes ===
Notes are here https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-09-17
=== Consent Agenda ===
=== Committee Reports ===
Reports from [[Committees]]
=== Mail ===
=== Financial Report ===
* '''Chase Checking:''' 9,471.63
* '''Chase Savings:''' 154,974.35
* '''PEX:''' 17,586.05
* '''PayPal:''' 14,104.78
=== Membership Report ===
* '''Number of Members:'''
* '''Quorum:'''
** Gary N to switch from red ticket to ops committee
=== Review the PayPal and banking transactions ===
=== Member Leaving Reason Reports ===
=== RT ===
=== New Business ===
* Power Hammer Vote-- approved. KB needs to do the paperwork.
* Welding reimbursement timeline. The delay was auditing the check date.
* Wild Apricot - for scheduling;
*** lets' talk about checking authorization boxes. Either makes duplicate requests. What about giving WA access? Does it give ability to wipe out databases? Volunteer authorizer's hands are tied. Ron "wrote a program to do just that." Yea, Ron. He can do something where you type in name, and it saves it into WA. This is quite awesome. Currently a little out of whack when added new equipment. Ron will return to the project.
**separate projects- functionality for seeing auth events in calendar view vs/and/or authorization tracking
*** OK, so here are the options for auth automation, even including quizzes
*** 4 ways
*** event on google calendar
*** event on meetup (problematic) /(calendar connects to our calendar)
*** WA - has calendar, also public -- connects to app that tracks checkins-- *** 3 tiers, member discount
***Canvas- canvas event --
*** Dream is widget - pings WA or AD -- do you have this auth... can tie into actual machine.
*** So to look at this overarching issue from a project management perspective, what can we do in parallel. Can we make life easier for authorizers while we work on a web calendar that shows ALLLLLLL (every single one) of the authorizations scheduled for October.
* Spitball - like a block party where 10 people have to endorse. We can talk about a future meeting. With new voting system, what are the dynamics or quorum and things passing. What will future trends show us? Can we do financial "load balancing" between the 9 areas. What if one area had 90% of the member vote budget.
* Dust collection - waiting on electrical
* incident needs us to write a DRC report.
* Pet Policy - needs further discussion
* Jim B has a bill that needs to be paid, pls email it to expenses@... Needs to get card replaced.
*** Kathryn wants award for most avand garde use of bullet points.
* Reminder - something about authorizers for next week- topic unknown
=== Old Business ===
== Votes ==