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| }} | | }} |
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− | Meeting Start: | + | Meeting Start: 7 |
| | | |
| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
| + | ** Paul OCampo |
| + | ** Molly Adamski |
| + | ** Max Rashes |
| + | ** David Earle |
| | | |
| * Other Members | | * Other Members |
| + | ** Andrew C |
| + | ** Aaron |
| + | ** Andrew M |
| + | ** Alex B |
| | | |
| == Agenda == | | == Agenda == |
| | | |
− | * Check talk page for board meeting notes, see if any discussion on the agenda took place (added a request mskilton) | + | * Minutes and Agenda Approval |
− | * Consent Agenda
| |
| ** Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-12-17 | | ** Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-12-17 |
− |
| |
| * Committee Reports | | * Committee Reports |
| * Read mail | | * Read mail |
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| * Old business | | * Old business |
| | | |
− | == Minutes == | + | === Minutes and Agenda Approval === |
− | | + | * Minutes approved 3:0:1 |
− | === Discussion on previous minutes ===
| + | * Consent Agenda - None |
− | | |
− | === Consent Agenda ===
| |
| | | |
| === Committee Reports === | | === Committee Reports === |
| | | |
| Reports from [[Committees]] | | Reports from [[Committees]] |
| + | |
| + | * General Ops |
| + | ** Did a Red Tickets Blitz |
| + | ** Starting to work on Catwalk |
| + | *** Earle - Its sagging - Ops team to Investigate |
| + | *** Brian’s dad found it |
| + | ** Budget is over, to discuss later |
| + | *** Andrew C - Lighting may be the thing to drop - General area only has consumables to reallocate it over to ops team |
| + | *** Andrew M - Started evaluating the lights, but came to do we want a 5 year savings or a quick fix. |
| + | *** Ops goal to cut a couple grand |
| + | * MMT |
| + | ** Scholarships |
| + | ** Staffing Report |
| + | *** Andrew C interested in being a Team Lead |
| + | *** Two other applicants to the team in general |
| + | *** Vote to make Andrew C Team Lead - 4:0:0 |
| + | * DRC |
| + | ** Working on a few cases |
| + | ** Team to be the same break down of board members to not accurate |
| + | ** to wait till election to decide |
| | | |
| === Mail === | | === Mail === |
| + | * We were approved for a loan |
| | | |
| === Financial Report === | | === Financial Report === |
| + | * NO Treasurer, Max to get these values. |
| * '''Chase Checking:''' | | * '''Chase Checking:''' |
| * '''Chase Savings:''' | | * '''Chase Savings:''' |
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| === Membership Report === | | === Membership Report === |
| | | |
− | * '''Number of Members:''' | + | * '''Number of Members: 547''' |
− | * '''Quorum:''' | + | * '''Quorum: 54''' |
| | | |
| === Review the PayPal and banking transactions === | | === Review the PayPal and banking transactions === |
| + | * None |
| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
| + | * Email should be sent to Members after they leave |
| + | * Will receive feedback in the future |
| + | * Go to president email |
| | | |
| === Freshdesk === | | === Freshdesk === |
| + | * Shoutout to Carl and Jennie for Killing 100s of tickets! |
| + | |
| + | === Old Business === |
| + | |
| + | * WA/Stripe Issue - Unresolved |
| + | ** Two month people didn’t get recurring payments |
| + | ** Molly made a way to track these issues |
| + | * Technology Team Review - outline complete, need board approval and to prepare application form |
| + | ** Pushed to Next Meeting |
| + | * New Small Metals area host needed |
| + | ** Alex asked for a list of duties from Aushra |
| + | ** Alex to post it on the google groups asking for applicants |
| | | |
| === New Business === | | === New Business === |
| | | |
− | *STAX-1 sales tax exemption application status | + | * STAX-1 sales tax exemption application status |
− | *Tax status | + | ** Was applied for in 2017, we are not qualified for this |
− | *Budget Review | + | * Tax status |
| + | ** In the mail from last year |
| + | ** Jennie and Carl have this years in progress |
| + | ** Accountant named Mike Riggs |
| + | * Treasurer plans / QuickBooks status |
| + | * Budget Review |
| + | ** David Earle to be the point person on the Budget |
| ** Action Items - per Slack and Email | | ** Action Items - per Slack and Email |
| + | ** Discrepancies |
| + | *** We projected fewer members which led to it looking lower |
| + | *** We also have more volunteers |
| + | *** Earle to look at it |
| ** Area Budgets Review | | ** Area Budgets Review |
| ** Fiscal Big Picture Review | | ** Fiscal Big Picture Review |
− | *Treasurer plans / QuickBooks status | + | * Board communication and scheduling - decide what platform(s) we will use to discuss issues |
− | *Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page) | + | ** Slack to be used as main source of communication |
| + | ** Molly to send out scheduling list for us to know when we are all free |
| + | * Officers expectations |
| + | ** Some officers not interested in slack, we want to harden communication channels |
| + | ** to be discussed at another meeting |
| + | * What do the cleaners do? - Earle |
| + | ** Andrew C, sweeping/toilets/tables. Board should meet with them |
| + | |
| + | * Volunteer appreciation party planning |
| + | ** Volunteers to go to Metropolis Brewing, late Jan-Early Feb. Broad all volunteers. |
| + | * Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page) |
| + | ** Sponsored projects policy rather than moving to an area? |
| + | ** Andrew C - I have never seen a ticket for this |
| + | ** To have a discussion with all this - Max |
| + | * Schedule budget overview meeting |
| | | |
− | === Old Business === | + | == Votes == |
| + | * Minutes approved 3:0:1 |
| + | * Vote to make Andrew C MMT Team Lead - 4:0:0 |
| + | * Approval of scholarship recipients - 4:0:0 |
| | | |
− | * WA/Stripe Issue - Unresolved
| |
− | * Technology Team Review - outline complete, need board approval and to prepare application form
| |
− | * New Small Metals area host needed
| |
| | | |
− | == Votes == | + | == Action Items == |
| + | * Earle |
| + | ** Owns Budget, to be in votable state by Next board meeting |
| + | *Molly |
| + | ** Email out schedule |
| + | ** Sharing folder about the stripe discrepancies |
| + | * Sky |
| + | ** Email setup for David |
| + | ** David to get on Freshdesk/Wild Apricot |
| + | * Max |
| + | ** update treasury info in the minutes |
| + | ** Power racing series follow |
| + | * Paul |
| + | ** Contact cleaning staff to decide what we want |
| + | ** Notify new Authorizers |