Vote: Policy on Events

History

• 2015-04-22 - Inception
• 2015-04-29 - Discussion (planned)
• 2015-05-06 - Language Lockdown (planned)
• 2015-05-13 - Vote (planned)

Background

The board is trying to clean up some loose ends in regards to the space's contractual obligations with our insurance provider. We need to make explicit policy about events in the space so that "uncovered" situations are done away with.

Note: This vote is meant to be passed before Vote on Setting Policies

Language

The following policy shall be enacted immediately:

The Board of Directors may, by majority vote, cancel any event or modify any aspect of an event, for any of the following reasons:

• The event or any aspect of it violates any law or any provision of a contract to which Pumping Station: One is a party.
• The event or any aspect of it violates any Pumping Station: One policy.
• The event or any aspect of it would be incompatible with rules governing 501(c)(3) organizations.
• The event or any aspect of it would be excluded from Pumping Station: One's insurance coverage, would void said coverage, or would cause an increase in premiums.
• An event or any aspect of it, in the Board's opinion, presents a significant risk of any of the above occurring, or the appearance of any of the above occurring.

If an event would incur additional insurance costs to hold, the Board may decide to pay these costs under existing spending authorizations, or pass on all or part of the costs to the event organizers as a condition for hosting the event.