Board Meeting Notes 2014-01-28

board meeting notes 1-28

Board Meeting Minutes
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Meeting Start: 7:03

Attendance

Board Members Bry Derek Steve Everett Jay Hef

Other Members

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.
• Member leaving reason report
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business
• go over Trello

Trello things

• Trello To Do
  • Equipment loan agreement -
  • Spend up to $100 on fire extinguisher mounting stuff - Someone else needs to take this over
  • Sue the old landlord - Jay wants to take this
  • Non-paypal people tracked correctly in Zoho? - Shenanigans
  • Fix join page "for other people" information -
  • Paper towels out - we need to inventory what we've got before we order
  • Triano never got reimbursed. He emailed Farkas. - steve and matt need to meet in meatspace
  • Who is managing facebook? Can you give Z rights? -
• Trello Doing
  • Beagle Bone Challenge Winning Prize -
  • Work out meetup theft - No progress
  • Limited amount cards with names for area hosts, up to their budget limits - No real progress: Bry wants someone else to look into it (first date?)
  • fix address on liability waiver, other problems with liability waiver -
  • Solving the "I need to give steve this receipt, but where is he?" issue - Get a lockbox ?
  • Flourish wrapup paperwork for donation from Flourish 2013 - no progress
  • Liability Insurance review with Goldstein et. al - still waiting for response from insurance
  • Get building electrical systems to a good state - mostly done for now
  • Corporate Filings -
• Trello Financials
  • Get accounting software and use it - All of our transactions are in quickbooks
  • Categorize historical transactions in QB -
  • Audit status/ Status of repayments / New historical books -
  • Create 2014 budget -
• Trello Done
  • Justin Conroy dues -
  • Macro in zoho to tell people they have points. -
  • Anna's reimbursements for 2013 -
  • make a trello archiver (if we end up using this) -
  • tool cage area host - applications and choose host -
  • Contact Insurer about additional insured for landlord -
  • Get paypal transactions into QB -

New Business

• approve bry to issue member point for sweep + mop upstairs

Minutes

• Bry reads mail
  • Electric bill: Tony's late with his payment
  • Waste management service agreement - We can opt to sign it or stick with our old agreement. Steve will read
  • Haskai LLC change of address form thrown away
• Financial report
  • 96 Full
  • 196 Starving Hackers
• Set deadline for 2013 reimbursements
• Fitter Dave might brofist the door.
• talk about existing tasks in trello
• adjourn at 8:00

Votes

• Spend up to $200 to buy lockbox for documents to be delivered to Steve.
  • and spent ($34.49)